Public Protector SA Office Space Tender: Bisho/KWT (9yr 11mo Lease)

tender requires the provision of new or renovated office accommodation for the PPSA Provincial office in Bisho/King Williams Town for a period of 9 years and 11 months. The facility must be located within the CBD, easily accessible to internal and external stakeholders, and within reasonable walking distance from public transport (taxi rank, rail). It should be a stand-alone, single tenanted building or multiple tenanted but interconnected (multi-storey) office space, visible and prominent from major routes, ensuring a secure working environment. The building must have a professional look and feel and be in a safe environment. Accessibility for people with disabilities is mandatory, including lifts (if not on ground floor), ramps, and signage. The total required office space is a minimum of 708 square meters, with a detailed breakdown of room sizes (e.g., Provincial Representative 14 sqm, Investigator X 10 100 sqm, Boardroom 40 sqm, Circulation/Ablutions 121 sqm). A total of 24 parking bays are required, including 18 secured/undercover, 2 secured/lockable garage bays for office vehicles, 1 disabled parking bay, and 3 visitor parking bays. Bidders should demonstrate capability in specialized services such as space-planning, interior design, architecture, various engineering disciplines (Mechanical, Electrical, Electronic, Acoustics, fire), Facilities Management, and Lease contract management. Proposals must include building designs, core installations, and miscellaneous installations for tenant installation/renovations, ensuring all alterations meet PPSA’s requirements.

must ensure compliance with their tax obligations by submitting a unique Personal Identification Number (PIN) issued by SARS or a printed Tax Compliance Status (TCS) Certificate. For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS Certificate/PIN/CSD Number. If no TCS PIN is available, a Central Supplier Database (CSD) number must be provided. The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2022, and the General Conditions of Contract (GCC). Bids must be submitted on official forms (e.g., SBD 3.1, SBD 4, SBD 6.1), and the successful bidder will sign SBD7. Bidders must complete the SBD 4 disclosure form, declaring any employment by the state, relationships with procuring institution employees, or interests in related enterprises. Proof of authority (e.g., company resolution) for the signatory is required. Supplier information, including VAT registration, must be provided. A questionnaire for foreign-based suppliers must be completed. Bids from persons in the service of the state or companies/close corporations with members/directors in the service of the state will not be considered. False declarations regarding collusion or other aspects may lead to disqualification, recovery of costs, contract cancellation, restriction from public sector business, and criminal prosecution.

firm prices will be accepted; non-firm prices (including those subject to rates of exchange variations) will not be considered. Bidding prices must be in accordance with "Specification item 7.5 PRICING SCHEDULE – Page – 25-28" (details not provided in this document). Bidders must state the total cost of the bid for the entire period of 9 years and 11 months. All applicable taxes (including VAT, PAYE, income tax, UIF contributions, and skills development levies) and all delivery costs must be included in the bid price for delivery at the prescribed destination. The offer must be valid for 120 days from the closing date of the bid. No specific financial capacity, solvency, invoice schedule, or guarantee/bond requirements are detailed in the provided text.