Supply and delivery of network switches and tape drives – western cape tender

Closing: 11:00 on Wednesday, 16 September 2026.

No mandatory briefing or site visit is specified.

Technical enquiries: Mr Abdul Gabier, telephone 0861 265 263.

Supply Chain Management enquiries: Financial Services, Supply Chain Management, telephone 086 126 5263.

Submission address: 29 Du Toit Street, Stellenbosch (tender box).

Documents available free at www.capewinelands.gov.za or https://etenders.treasury.gov.za, or hard copies from SCM Unit at the same address.

Sealed envelope endorsed with quotation number Q 2026/017 and description, placed in the official tender box at 29 Du Toit Street, Stellenbosch, before 11:00 on 16 September 2026. No faxed, emailed, or telexed bids accepted. Documents must be completed in black ink; corrections must be in black ink and signed. Tippex corrections disqualify. Missing pages disqualify. Returnable forms (all must be completed and signed):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as offer cover page.
• MBD 4 B (Declaration of Interest): discloses any kinship with state employees or connection to procuring institution.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points under PPPFA 80/20.
• MBD 7.1/7.2 (Contract Form): purchase of goods or services.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Annexure I (Questionnaire).
• Authority for Signatory (Board Resolution): authorises signatory to bind the bidder.
• Credit Order Instruction.
• Compulsory Documentation / Checklist.
• Capability of Bidder.
• B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs).
• Tax Compliance Status Pin from SARS.
• Municipal account or lease agreement or bank letter (for locality points).
• Certified copy of municipal account (for bidder and directors) for month preceding closing.
• Letter of Good Standing from Compensation Fund (if applicable).

80/20 preference points system under Preferential Procurement Regulations 2022.

• 80 points for lowest compliant price.
• 20 points for specific goals:
• 10 points for B-BBEE status level contributor (points per scorecard: Level 1 = 10, Level 2 = 9, etc., down to Level 4 = 4; non-compliant = 0).
• 10 points for locality: enterprises located in the specific district (Cape Winelands) or province (Western Cape). Proof required: municipal account, lease agreement, or bank letter confirming registered business address.
• Bidders must complete Annexure I (Questionnaire) and MBD 6.1 to claim preference points; failure results in zero preference points.
• Evaluation also considers compliance to specifications, value for money, and capability to execute the contract.
• The municipality reserves the right to reject any bid or accept in whole or part.

Supply and delivery of network switches and tape drives. No further technical details (quantities, models, performance standards) are provided in the document. Bidders must ensure goods conform to standards mentioned in bidding documents and specifications.

No specific methodology requirements stated. Variation orders: changes up to 15% of contract value (20% for construction) may be instructed without prior consent.

Goods must conform to standards in bidding documents. Pre-bidding testing at bidder's cost. Municipality may inspect premises at reasonable hours. Non-compliant goods may be rejected and must be replaced at supplier's cost.

Prices must be quoted in South African Rand. VAT must be shown separately on invoices. If contract value exceeds R2.3 million, price deemed VAT inclusive. No bill of quantities or schedule of rates provided.

Prices must be fixed for 180 days from closing date. Payment within 30 calendar days of receiving invoice. VAT must be shown clearly on invoices. If contract value exceeds R2.3 million, bidder must be VAT registered and price deemed VAT inclusive. No performance security or bond percentage is specified in the document. The municipality may vary quantities up or down; successful bidder will be given opportunity to accept.

CSD registration: Bidders must be registered on the Central Supplier Database (CSD) and the Cape Winelands District Municipality's Supplier Database.

Tax compliance: Valid Tax Compliance Status Pin from SARS must accompany bid; municipality will verify on SARS website.

B-BBEE: Original or certified copy of B-BBEE Status Level Verification Certificate (or sworn affidavit for EMEs/QSEs) required to claim preference points. Non-submission results in zero B-BBEE points but does not disqualify.

Municipal rates: Certified copy of municipal account (bidder and directors) for month preceding closing; no arrears exceeding 3 months without arrangement.

CIDB: Not specified as required; if applicable, registration number must be included.

Compensation Fund: Letter of Good Standing from Department of Employment and Labour required if specified in special conditions (not specified here).

Declaration of Interest (MBD 4 B): Must disclose any kinship with state employees.

Independent Bid Determination (MBD 9): Certifies no collusion.

Local content: Not specified.

No contract will be concluded with any bidder whose tax matters or municipal accounts are not in order.

Contract validity: 180 days from closing. Payment within 30 days of invoice. Prices fixed. No assignment without consent. Subcontracting requires prior written approval. Delays subject to penalty at prime interest rate per day. Termination for default may result in restriction from public sector business for up to 10 years. Disputes: amicable resolution, then mediation, then South African courts. Governing law: South African. Warranty: goods new, unused, current models; 12 months from delivery or 18 months from shipment (whichever earlier).

80/20 preference points system: 80 points for price, 20 points for specific goals (10 B-BBEE, 10 locality). Bidders must complete Annexure I and MBD 6.1 to claim preference points. Evaluation also considers compliance to specifications, value for money, and capability.