Comprehensive equine care services for tshwane metro police department horses

Technical enquiries: Vusi Mabona, Tel: (012) 358 2962, Email: [email protected]. Supply Chain enquiries: Josia Masenya, Tel: (012) 358 0658, Email: [email protected]. Submission: Online via City of Tshwane e-tender portal. Prepared by: City of Tshwane, Tshwane House, 320 Madiba Street, Pretoria, 0001, Tel: (012) 358 9999.

Submit ONLY via the City of Tshwane’s e-tender portal. No physical submissions in tender boxes will be accepted. Deadline: 5 June 2026 at 10:00. Required returnable documents: Pricing Schedule (Pg. 14–15), Invitation to Bids (MBD 1, Pg. 16–17), Declaration of Interest (MBD 4, Pg. 18–20), Preference Points Claimed Form (MBD 6.1, Pg. 21–26), Contract Form for Rendering of Services (MBD 7.2, Pg. 27–28), Declaration of Past Supply Chain Management Practice (MBD 8, Pg. 29–30), Certificate of Independent Bid Determination (MBD 9, Pg. 31–34), Company Registration Certificate, Tax Clearance Certificate or Unique PIN, and CSD Summary Report. Bid documents must be completed in black pen only. Price corrections must be crossed out in ink and initialed. Use of correction fluid (e.g., Tippex) on the price schedule will disqualify the bid. Bids remain valid for 90 days after the closing date.

Evaluation occurs in 4 stages: (1) Administrative Compliance: CSD registration, tax compliance, municipal rates/taxes up to date, and completed MBD forms (1, 4, 5, 8, 9) in black ink. (2) Mandatory Requirements: Property must be within Tshwane municipal boundaries (proof of address required), minimum 1 year’s experience in managing ≥15 horses (client references required), and property size ≥20,000 m² (20 hectares). 100% compliance is mandatory to proceed. (3) Technical Evaluation: Physical site inspection of facilities (35 criteria, 2 points each; total 70 points). Minimum score of 60/70 required to advance. (4) Preference Points System (80/20): 80 points for price, 20 points for B-BBEE and Specific Goals (e.g., women-owned, disability-owned, youth-owned, local economic participation). Non-compliance with Specific Goals does not disqualify but results in 0 points for that category. Fraudulent claims may lead to legal action.

Scope: Provide comprehensive equine care for ~15 Tshwane Metro Police Department (TMPD) horses for up to 3 months. Property must be within Tshwane municipal boundaries, registered as agricultural holding/farmland, and ≥20,000 m² (20 hectares) dedicated exclusively to TMPD. Facilities required: 4+ paddocks (20m x 20m), 2 rehabilitation paddocks (10m x 10m), electric tape fencing (no barbed wire), artificial shading where natural shade is absent, feed/water troughs (durable, spaced to prevent dominance), riding arena (20m x 60m, sand-covered, fenced ≥1m), lunging ring (20m diameter, sand-covered, fenced ≥1.2m), obstacle course (≥10 obstacles), loading area, covered parking for 4 horse trailers/4 Metro Police vehicles/2 staff cars, saddle storage (lockable, 15+ hooks), changing room (OHS-compliant), lockable feed storage (22°C, low humidity, rodent-proof), 2 sanitary facilities (hot/cold water, toilet paper, soap, towels), 24/7 operational duty room (15+ members, lighting, ventilation, power outlets, whiteboard, noticeboard), washing bay (non-slip, hot/cold water), and 15+ stables (4m x 4m, single occupancy, dirt/sand floors, ventilation, lighting, 2x 20L water buckets, 150mm pine shavings bedding). Additional requirements: farrier facility (non-slip, covered, 220V/40A), crush pen, insect/fly control, security fencing, and separate grazing for mares/geldings. Care standards: 24/7 qualified stable manager, 1 groom per 4 horses, SAAPF-registered farrier (hot shoeing every 3 weeks), SAVC-registered veterinarian (24/7 access), daily temperature checks (morning/evening), grooming before/after exercise (individual kits: hoof pick, curry comb, dandy brush, body brush, sponges, etc.), sterilized grooming kits weekly, monthly disinfection, weekly dipping, and record-keeping (medical, dip, deworming registers). Feeding: 3x daily (morning/evening: 4kg wheat bran, chopped/moistened lucerne, teff; midday: teff). Services included in pricing: farrier, equine dental practitioner, veterinary physician, post-mortem (SAVC-registered), disposal of deceased horses, vaccinations (African Horse Sickness annually, Equine Influenza/Tetanus biannually, Deworming monthly), bedding (wood shavings), daily feed, equine insurance (R20,000/horse, same-breed replacement), and operational gear (tail bandages, boxing boots, fly masks, fly spray, dip, shampoo, wound treatment). Penalties apply for non-compliance (e.g., R500–R20,000 per occurrence/day).

Pricing: All-inclusive rate per horse (excl. VAT). Total price must cover all services, vaccinations, bedding, feed, insurance, and disposal costs. Contract price adjusts if horse count changes. Payment terms: Monthly, subject to penalty deductions for non-performance. Bids must remain valid for 90 days post-closing. Market analysis may trigger price negotiations or disqualification if pricing is deemed non-viable. Price corrections must be initialed; Tippex use disqualifies the bid.

Mandatory: CSD registration (National Treasury requirement), valid tax compliance (PIN or CSD), municipal rates/taxes up to date (≤90 days arrears or lease agreement/councillor letter for exempt areas), and signed MBD forms (1, 4, 5, 8, 9) in black ink (no Tippex/pencil). Directors/members must declare conflicts of interest (MBD 4, Q3.14). Audited financials required for tenders >R10m or if company exists >3 years; otherwise, proof of exemption. Joint ventures: Submit JV agreement + all documents (a–f) for each partner. Specific Goals (20 points): B-BBEE certificate (Level 1: 8 pts, Level 2: 7 pts, ..., Level 8/Non-compliant: 0 pts; EME/QSE: 2 pts via affidavit/CIPC). Additional points: 51% women-owned (2 pts), 51% disability-owned (2 pts, medical certificate required), 51% youth-owned (2 pts), Local Economic Participation (Tshwane: 2 pts, Gauteng: 1 pt). Supporting documents must be valid; fraudulent claims may result in action. Legislation: Compliance with Animals Protection Act, Performing Animals Protection Act, Societies for Prevention of Cruelty to Animals Act, Animal Feeds Act, City of Tshwane Health By-laws, and National Road Traffic Act (for transport).