Supply and delivery of two laptops and bags for interns (re-advertisement RFQ04/07/2026)

Closing date: 09 September 2026. Closing time: 12:00 (noon). Tender documents available from 02 September 2026, 08h00–16h00 at SCM office, 25-27 Owen Street, Queenstown, or downloadable from www.enochmgijima.gov.za. No compulsory briefing session or site inspection is required; the document states "No formal site inspection will be held". Bid validity period: 90 days from closing date.

SCM enquiries: Mr K Mgoboza, tel 045 807 2091, email [email protected]. Technical enquiries: Ms S Sibeko, tel 045 807 2000, email [email protected]. General municipality contact: +27 (45) 807 2000, fax +27 (45) 807 2637. Submission address: Bid Box, Budget and Treasury Office, 25-27 Owen Street, Queenstown (Komani), 5320. Postal address: Private Bag X 7111, Komani, 5320.

Submission method: sealed envelope deposited in the bid box at Budget and Treasury Office, 25-27 Owen Street, Queenstown (Komani), 5320. Envelope must be endorsed "RE-ADVERTISEMENT SUPPLY AND DELIVERY OF TWO (2) LAPTOPS AND BAGS FOR INTERNS: QUOTE NO: RFQ04/07/2026: ENOCH MGIJIMA MUNICIPALITY" with the bidder's name and return address on the back. Postal or courier bids must reach the bid box by the closing time; the municipality accepts no responsibility for late placement. Electronic, fax, telegraphic or emailed bids are not accepted. Documents must be submitted intact — no loose pages — and completed in black ink; use of correction fluid (Tippex) disqualifies the bid. All price alterations must be signed. The Form of Offer must show the total price inclusive of VAT in words and figures and be signed; failure to do so means the offer will not be recorded. Returnable forms: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 6.2 (Local Content Declaration), MBD 7 (Contract Form), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), plus Authority to Sign / Board Resolution. All forms must be completed, signed and submitted with the quotation. Company profile with proven previous experience, certified ID copies of directors (not older than three months), company registration document (CK), proof of CSD registration, SARS Tax Compliance Status PIN, valid B-BBEE certificate or sworn affidavit, municipal rates statement or lease/affidavit/ward councillor letter (not older than three months), and comprehensive JV agreement where applicable must be attached. Bids valid for 90 days from closing date.

Returnable documents: Company registration (CK), CSD proof, SARS Tax Compliance PIN, certified ID copies of directors (3 months), municipal account/lease/affidavit (3 months), JV agreement if applicable, completed Form of Offer, Declaration of Interest (MBD4), Preference Points Claim (MBD6.1), Local Content Declaration (MBD6.2), Past SCM Practices (MBD8), B-BBEE certificate/affidavit, company profile with experience, signed tender documents in black ink, sealed envelope marked with bid number and description.

Three-stage evaluation. Stage 1: Compliance/Administrative check — all mandatory documents and forms must be complete, signed, and submitted; non-compliant bids are disqualified. Stage 2: Price (80 points), B-BBEE status (10 points), Specific Goals — locality (10 points). Minimum 60 points in Stage 2 required to proceed. B-BBEE points per level: 1=10, 2=9, 3=7, 4=6, 5=4, 6=3, 7=2, 8=1, Non-compliant=0. Locality points: Within Enoch Mgijima Municipality=10, Within Chris Hani District Municipality=7, Outside CHDM but within Eastern Cape=5, Outside Eastern Cape but within South Africa=3, Non-compliant=0. Stage 3: Highest total points wins; tie-break by B-BBEE points, then functionality (if applicable), then drawing of lots. B-BBEE certificate must be from SANAS-accredited agency, IRBA-approved auditor, or Accounting Officer (EMEs/QSEs). PPPFA 80/20 system applies.

Supply and delivery of two (2) laptops and two (2) laptop bags for interns. Laptop specification (each): Intel® Core™ i5-13420H processor, 16 GB RAM, 512 GB SSD, 14-inch WUXGA IPS touchscreen display, Windows 11 Professional, integrated Intel® UHD graphics, backlit keyboard, digital pen included, 3-year warranty. 2-in-1 convertible form factor. Laptop bag specification (each): Laptop bag plus docking station — 8-in-1 USB 3.0 Multiport Hub with Type-C Dock (all-in-one connectivity solution). Quantity: 2 units of each. Delivery to Enoch Mgijima Local Municipality. Prices must include all costs (administrative, transport, delivery) and be firm for the contract duration; no price adjustments permitted. All prices inclusive of 15% VAT.

Supply and delivery of 2 laptops and 2 laptop bags. Laptop specification: Intel Core i5-13420H, 16GB RAM, 512GB SSD, 2-in-1, Windows 11 Professional, 14-inch WUXGA IPS touchscreen, integrated Intel UHD graphics, backlit keyboard, digital pen, 3-year warranty. Laptop bag specification: 8-in-1 USB 3.0 Multiport Hub with Type-C Dock (all-in-one connectivity solution) and laptop bag.

Company profile with proven previous experience must be attached; failure to submit results in non-responsive bid. No specific minimum years of experience, number of projects, or reference letters are stipulated. Bidders must demonstrate capacity to supply and deliver the specified IT equipment.

Firm, all-inclusive pricing for two laptops and two laptop bags with docking stations. Total price inclusive of 15% VAT must be stated in words and figures on the Form of Offer and signed. A separate quotation (costing schedule) must be attached. Prices must cover administrative, transport and delivery costs. No escalation or exchange-rate linkage permitted. Payment against official order, signed delivery note and authorised invoice. No advance payment terms stated.

Pricing format: firm, all-inclusive price (administrative, transport, delivery costs included) for the two laptops and two bags. Total price inclusive of 15% VAT must be written in words and figures on the Form of Offer and signed. Quotation must be attached as costing schedule. Prices must not be linked to exchange rates. No bid bonds, performance guarantees or insurance requirements are stated. Payment terms: official municipal order and signed delivery note required; invoice signed by authorised person. No advance payment mentioned. Bidder must not be in arrears with municipal rates or service charges by more than 30 days. Municipal reserves right to accept whole or part of bid; lowest bid not guaranteed acceptance.

Mandatory compliance documents: (1) Company registration document (CK). (2) Proof of registration on National Treasury Central Supplier Database (CSD). (3) SARS Tax Compliance Status PIN (or printed TCS certificate); each JV partner must submit separately. (4) Certified ID copies of all directors/members/shareholders (certification not older than three months). (5) Municipal rates and services account not older than three months, or lease agreement, or SAPS affidavit stating no obligation to pay rates, or ward councillor letter. (6) Company profile with proven previous experience. (7) Original or certified copy of B-BBEE certificate issued by SANAS-accredited verification agency, IRBA-approved registered auditor, or Accounting Officer (for EMEs/QSEs); sworn affidavit acceptable for EMEs/QSEs. (8) Completed and signed returnable forms: MBD 1, MBD 4, MBD 6.1, MBD 6.2, MBD 7, MBD 8, MBD 9, and Authority to Sign / Board Resolution. (9) Comprehensive JV agreement where applicable. (10) All certified documents not older than three months. (11) No person in the service of the state may bid. (12) Misrepresentation of business address for preference points leads to disqualification. (13) Local content declaration (MBD 6.2) required; however, the stipulated minimum threshold fields are blank in the document, so no specific percentage is enforced for this procurement.

B-BBEE status level verification certificate (SANAS accredited) or sworn affidavit (EMEs/QSEs) required to claim preference points. 80/20 preference point system. Specific goals include locality within Enoch Mgijima Municipality, Chris Hani District, Eastern Cape, or South Africa. B-BBEE points: Level 1=10, Level 2=9, Level 3=7, Level 4=6, Level 5=4, Level 6=3, Level 7=2, Level 8=1, Non-compliant=0. Specific goals points aligned with locality.

Contract formed by submission of bid and written acceptance by the municipality. Prices firm for contract duration; no price adjustments. All prices inclusive of 15% VAT. Official municipal order and signed delivery note required for payment; invoice must be signed by authorised person. Bidder must not be in arrears with municipal rates/services >30 days. Municipality not bound to accept lowest or any bid; may accept whole or part. Late bids not accepted; returned unopened where practicable. Loose or incomplete document submissions rejected. Documents must be completed in black ink; Tippex prohibited. All price alterations must be signed. Bid validity 90 days from closing. General Conditions of Contract (GCC) and Preferential Procurement Regulations 2022 apply. Sub-contracting limited to 25% of contract value unless sub-contractor is an EME with capability; sub-contractor must have equal or higher B-BBEE status level. Local content declaration (MBD 6.2) required but no minimum threshold specified for this bid.

Bid documents must be submitted intact, no loose pages. Documents must be filled in black pen ink. No electronic/fax/email submissions. Quotations in sealed envelope marked with bid number and company name. Municipality reserves right to accept whole or part of bid, not necessarily lowest. Municipality may disqualify providers owing municipal rates/taxes. Failure to supply supplementary information renders tender non-responsive. No bids from persons in service of the state. 90-day validity period.

Mandatory requirements: (1) Company registration document (CK). (2) CSD registration. (3) SARS Tax Compliance Status PIN. (4) Certified ID copies of directors (within 3 months validity). (5) All certified documents not older than 3 months. (6) Comprehensive JV agreement where applicable. (7) Completed tender forms (Form of Offer, Declaration of Interest). (8) Municipal account statement not older than 3 months, or lease agreement, or SAPS affidavit, or ward councillor letter. (9) Company profile with proven previous experience. (10) No use of correction fluid (tipex). (11) All price alterations must be signed. (12) Bids valid for 90 days. (13) Misrepresentation of business address leads to disqualification.

Three-stage evaluation: Stage 1 - Compliance/Administrative check (mandatory requirements, completeness, valid signatures, legal compliance). Non-compliant bids deemed non-responsive. Stage 2 - Financial offer & B-BBEE status level (minimum 60 points threshold). Scoring: Price 80 points, B-BBEE level 10 points, Locality 10 points (Specific Goals). Total 100 points. B-BBEE/Specific Goals split: Level 1 contributor within Enoch Mgijima = 10 B-BBEE + 10 Specific Goals; Level 2 within Chris Hani District = 9 + 7; Level 3 outside CHDM but within Eastern Cape = 7 + 5; Level 4 = 6 + 4; Level 5 = 4 + 3; Level 6 = 3 + 2; Level 7 = 2 + 1; Level 8 = 1 + 0; Non-compliant = 0 + 0. PPPFA 80/20 system applicable.