The free state legislature seeks quotations from qualified service providers for the supply and delivery of laptops, screens and bags for executive and administrative staff. Free state legislature is a key institution of provincial governance, constitutionally mandated to perform legislative, oversight, and public-participation functions. To execute these responsibilities effectively, the legislature is required to ensure that all personnel possess the necessary tools of trade that are reliable and up to date to ensure that they execute their responsibilities effectively and efficiently.

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{"name":"Ms. M Tsabalira","email":"[email protected]","phone":"051 407 1100","department":null,"address":"9.1 Enquiries by the prospective bidders in respect of specifications and bid requirements must"}

Returnable Documents: (i) Certified copies of company registration, (iv) Declaration of Interests as prescribed by the FSL (SBD 4) (Annexture 2), statement or signed lease agreement)., 5. Tax Compliance

4.1 Stage 1: Price and Preferential Points

Bids will be evaluated on the price and specific goals in accordance with the Preferential

Procurement Regulations of 2022 and its subsequent regulations. The 80/20-point system will

be applied in evaluating proposals that qualifies for further consideration, where price

constitute 80 points and the maximum of 20 points will be awarded based on the Historically

Disadvantaged Individuals (HDI) goals and the Reconstruction and Development Programme

(RDP) goals.

Historically Disadvantaged Individuals (HDI) goals shall be awarded as follows:

(i) at least 51% black owned is 12 points (valid BEE certificate /sworn affidavit to

be attached).

Reconstruction and Development Programme (RDP) goals shall be awarded as follows:

(i) SMME supplier scores 4 points (valid BEE certificate to be attached).

(ii) Supplier with a verifiable and functional branch within the borders of Free State

scores 4 points (Confirmation proof of business premises, such as municipal

statement or signed lease agreement).

5. Tax Compliance

5.1 Only bidders who are tax compliant will be considered for appointment.

5.2 A tax compliance of a bidder will be verified during evaluation process using SARS e-filing

and CSD portals.

5.3 Bidders will be informed of their tax compliance status between evaluation process and

before the submission of the BAC report to the accounting officer. BEC shall make use of the

contact details in the bid submission to communicate issues of compliance with a bidder and

determine a date for reply or update on tax matters which will differ on bid-to-bid basis.

5.4 A failure to correct the tax non-compliance within the period determined by the BEC shall

result in the elimination of a bidder.

6. Requests for clarity and additional information

6.1 During the bid evaluation process and after the closing date of a bid, the BEC shall, where

necessary, formally request additional information/documents and clarity from the bidder(s).

6.2 Such information shall be presented directly to the BEC in a manner recommended by the

BEC and on or before the expiry of time as determined by the BEC.

6.3 In a case a bidder fails to reply to the request or invitation to clarify and add information,

the existing bid documents will be relied upon, and decision will be taken on the strength of

the existing information by the BEC.

7. Prohibited Bidders

7.1 Bidders and directors that are prohibited or restricted by the National Treasury to do

business with the organ of state will not be considered.

7.2 Bidders whose shareholders are public representatives are prohibited to do business with

the Free State Legislature and such bids from such entities will not be considered.

7.3 Bidders who have been convicted of fraud, corruption or any other crime involving

dishonesty in the past 5 years.

7.4 A bidder who has wilfully breach a contract with an organ of state during the previous 5

years.

Bidders affected by the above conditions will be automatically eliminated without notice or any

form of engagement as stipulated in SCM Regulations issued in terms of FMPPLA 2009.

8. Vetting

8.1 Legislature in terms of Supply Chain Management Regulations may subject shareholders

of entity to vetting with the relevant authorities before appointment.

8.2 Any bidder or its shareholders or directors who do not pass vetting would not be considered

for appointment by the Legislature.

8.3 It is therefore compulsory and mandatory for the bid document to include ID copies of all

shareholders and directors as they appear in the company registration documents for this

purpose.

The Free State Legislature is a key institution of provincial governance, constitutionally

mandated to perform legislative, oversight, and public-participation functions. To execute

these responsibilities effectively, the Legislature is required to ensure that all personnel posses

the necessary tools of trade that are reliable and up to date to ensure that they execute their

responsibilities effectively and efficiently.

The successful service provider will be required to deliver the requested goods, ensuring the

goods are fully operational, in compliance with security protocols, and value for money.

1.1 Prospective bidders are expected to quote and conform to the attached specifications

(Annexure 1). A quote that is not compliant to the attached specifications will not be

considered for evaluation.

ICT Equipment refers to the following commodities:

• Computer Equipment
• 2 Year extended Onsite Warranty in addition to the standard warrantee

2. Conditions to Participation

2.1 Bids are invited for the ICT Equipment Bid to the Free State Legislature.

2.2 Bidders are expected to supply ICT Equipment to the Free State Legislature once a

purchase order number has been issued.

2.3 The Free State Legislature reserves a right to enter into negotiations with a successful

bidder(s) to the limit that the outcome of such negotiations does not materially or significantly

affect and alter the conditions of this open bid.

3. Standard Documents

3.1 Bidders must be registered for business in South Africa to participate and the following

documents must be attached with other standard bid documents.

The following bid documents are compulsory and must be submitted by the closing date.

(i) Certified copies of company registration

(ii) Certified ID copies of all shareholders

(iii) Valid BEE certificate/Sworn affidavit

(iv) Declaration of Interests as prescribed by the FSL (SBD 4) (Annexture 2)

(v) Price Schedule as prescribed by FSL. (Annexture 3)

3.2 Only standard documents mentioned as compulsory must be submitted.

3.3 Bidders must only use Free State Legislature SBD4 forms and price schedule as

distributed through an official website or those collected from the premises.

Legislature’s executive and administrative staff. The Free State Legislature invites bids from

qualified, experienced, and competent service providers for the supply and provision of ICT

equipment.

Background

(i) Certified copies of company registration

(ii) Certified ID copies of all shareholders

(iii) Valid BEE certificate/Sworn affidavit

(iv) Declaration of Interests as prescribed by the FSL (SBD 4) (Annexture 2)

(v) Price Schedule as prescribed by FSL. (Annexture 3)

3.2 Only standard documents mentioned as compulsory must be submitted.

3.3 Bidders must only use Free State Legislature SBD4 forms and price schedule as

distributed through an official website or those collected from the premises.

4. Evaluation Criteria

4.1 Stage 1: Price and Preferential Points

Annexure 1: Bid Specifications

Annexture 2: Declaration of Interest

Annexture 3: Price Schedule as prescribed by FSL

Tax Compliance

tax compliance of a bidder will be verified during evaluation process using SARS e-filing

tax compliance status between evaluation process and

(i) Certified copies of company registration

(iv) Declaration of Interests as prescribed by the FSL (SBD 4) (Annexture 2)

B-BBEE Details: d copies of company registration

(ii) Certified ID copies of all shareholders

(iii) Valid BEE certificate/Sworn affidavit

(iv) Declaration of Interests as prescribed by the FSL (SBD 4) (Annexture 2)

(v) Price Schedule as prescribed by FSL. (Annexture 3)

3.2 Only standard documents mentioned as compulsory must be submitted.

3.3 Bidders must only use Free State Legislature SBD4 forms and price schedule as

distributed through an official website or those collected from the premises.

4. Evaluation Criteria

4.1 Stage 1: Price and Preferential Points

Bids will be evaluated on the price and specific goals in accordance with the Preferential

Procurement Regulations of 2022 and its subsequent regulations. The 80/20-point system will

be applied in evaluating proposals that qualifies for further consideration, where price

constitute 80 points and the maximum of 20 points will be awarded based on the Historically

Disadvantaged Individuals (HDI) goals and the Reconstruction and Development Programme

(RDP) goals.

Historically Disadvantaged Individuals (HDI) goals shall be awarded as follows:

(i) at least 51% black owned is 12 points (valid BEE certificate /sworn affidavit to

be attached).

Reconstruction and Development Programme (RDP) goals shall be awarded as follows:

(i) SMME supplier scores 4 points (valid BEE certificate to be attached).

(ii) Supplier with a verifiable and functional branch within the borders of Free State

scores 4 points (Confirmation proof of business premises, such as municipal

statement or signed lease agreement).

5. Tax Compliance

5.1 Only bidders who are tax compliant will be considered for appointment.

5.2 A tax compliance of a bidder will be verified during evaluation process using SARS e-filing

and CSD portals.

5.3 Bidders will be

HDI Requirement: 51%

8.1 Legislature in terms of Supply Chain Management Regulations may subject shareholders

of entity to vetting with the relevant authorities before appointment.

8.2 Any bidder or its shareholders or directors who do not pass vetting would not be considered

for appointment by the Legislature.

8.3 It is therefore compulsory and mandatory for the bid document to include ID copies of all

shareholders and directors as they appear in the company registration documents for this

purpose.

9. Enquiries

9.1 Enquiries by the prospective bidders in respect of specifications and bid requirements must

only be addressed to the officials mentioned in the Bid Advertisement and in a manner

prescribed by the BSC.

9.2 Enquiries must be done from the date a bid is advertised and before the closing date.

11.1 Only bids received on or before date and time prescribed in the bid advertisement will be

considered. No bid shall be accepted after the officials had closed a tender box.

11.2 The closing date for this bid is Monday, 05 October 2026 (10:00 am) and bidders are

also at liberty to be present for the closing and recording of the bids.

11.3 Bids must be submitted in the tender box in the SCM directorate located at 41 Charlotte

Maxeke Street, Southern Life Plaza Building, 5th Floor, South Wing, Bloemfontein.

11.4 Every bid submission must be recorded on the register. Any bid that is not appearing on

the bid register would be considered to have been deposited late and therefore will not be

considered for evaluation.

• Computer Equipment
• 2 Year extended Onsite Warranty in addition to the standard warrantee

7.1 Bidders and directors that are prohibited or restricted by the National Treasury to do

business with the organ of state will not be considered.

7.2 Bidders whose shareholders are public representatives are prohibited to do business with

the Free State Legislature and such bids from such entities will not be considered.

7.3 Bidders who have been convicted of fraud, corruption or any other crime involving

dishonesty in the past 5 years.

7.4 A bidder who has wilfully breach a contract with an organ of state during the previous 5

years.

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Of goods to be delivered

Price schedule for the supply and delivery of laptops,

Screens, bags, for the free state legislature

Bid No: 02/2026

The Free State Legislature seeks quotations from qualified service providers for the

supply and delivery of laptops, screens and bags for executive and administrative staff.

Free State Legislature is a key institution of provincial governance, constitutionally

mandated to perform legislative, oversight, and public-participation functions. To

execute these responsibilities effectively, the Legislature is required to ensure that all

personnel possess the necessary tools of trade that are reliable and up to date to

ensure that they execute their responsibilities effectively and efficiently.

Description of goods to be delivered

For comparative purposes, bidders’ quotes’ will be assessed on the all-inclusive

price of the below goods:

1. MacBook Air M4 – Key Specifications or equivalent

Description QTY Unit Total

Price Price

MacBook Air 4 or equivalent: (refer to attached detailed 3

specifications)

Price should include 12 months warranty

Carry backpack (Black) 3

2 Year extended Onsite Warranty in addition to the

standard warrantee 3

Warranties should be registered before delivery and proof of

registration be provided.

2. Travelmate Spin P4 TMP414RN-51-54QW 2 in 1 or equivalent

Travelmate Spin P4 TMP414RN-51-54QW 2 in 1 or 3

equivalent: (refer to attached detailed specifications)

Price should include 12 months warranty

Carry backpack (Black)

2 Year extended Onsite Warranty in addition to the

standard warrantee 3

Warranties should be registered before delivery and proof of

registration be provided.

3. TravelMate P2 14 MP214-55– 13th Generation or equivalent

Unit Total

Description Qty Price Price

TravelMate P2 14 MP214-55– 13th Generation or 29

equivalent (refer to attached detailed specifications)

Price should include 12 months warranty

Carry backpack (Black)

2 Year extended Onsite Warranty in addition to the

standard warrantee 29

Warranties should be registered before delivery and proof of

registration be provided.

4. 24-inch Monitor S2425HS 23.8-inch Full HD 4ms IPS Monitor 210-BMHH or

equivalent

24-inch Monitor S2425HS 23.8-inch Full HD 4ms IPS

Monitor 210-BMHH or equivalent (refer to attached detailed 19

specifications)

Price should include 12 months warranty

2 Year extended Onsite Warranty in addition to the

standard warrantee 19

Warranties should be registered before delivery and proof of

registration be provided.

TOTAL PRICE Rand (R)

Total Amount Excluding VAT

(if applicable)

VAT 15%

Total Amount Inclusive VAT

MacBook Air 4 or equivalent: (refer to attached detailed 3

specifications)

Price should include 12 months warranty

Carry backpack (Black) 3

registration be provided.

2. Travelmate Spin P4 TMP414RN-51-54QW 2 in 1 or equivalent

Travelmate Spin P4 TMP414RN-51-54QW 2 in 1 or 3

equivalent: (refer to attached detailed specifications)

Price should include 12 months warranty

Carry backpack (Black)

TravelMate P2 14 MP214-55– 13th Generation or 29

equivalent (refer to attached detailed specifications)

Price should include 12 months warranty

Carry backpack (Black)

registration be provided.

4. 24-inch Monitor S2425HS 23.8-inch Full HD 4ms IPS Monitor 210-BMHH or

equivalent

24-inch Monitor S2425HS 23.8-inch Full HD 4ms IPS

Monitor 210-BMHH or equivalent (refer to attached detailed 19

specifications)

Price should include 12 months warranty

{"name":null,"email":null,"phone":null,"department":", national or provincial public entity or constitutional institution","address":null}

persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where

the declarant acts and persons who are involved with the evaluation and or adjudication of the

(a) any national or provincial department, national or provincial public entity or constitutional institution (b) any municipality or municipal entity;

I, the undersigned (name).................................................................................

Certify that the information furnished in paragraphs 2.1 To 2.11.1 Above is