Request for a service provider to provide a backup and disaster recovery solution for trade & investment kwazulu-natal for a period of 12 months.

Backup as a service

• Veeam-based solution

• Network Attached storage (NAS) solution for local backups with a minimum of 80TB @ 1g speed

• 1 x VMware Host (Hosting 9 virtual servers)

• Spanning Backup for Microsoft 365(for 75 user accounts).

Disaster Recovery

• Veeam-based solution

• Cloud-based storage replication of backups that would be run overnight daily.

Service provided is expected to run(daily), monitor, and report on backups(monthly).

5. EVALUATION PROCESS

5.1. Phase 1 – Mandatory Requirements

The Bidder must complete the section below by answering YES or NO. If yes, attach proof.t

COMPLY:

NO.

REQUIREMENT YES OR NO

Authorized Veeam Reseller Certificate / Partner Proof

1 The bidder must provide a valid, current certificate or letter from Veeam

confirming that they are an authorised reseller or partner.

2 ISO 27001(information Security) Accreditation/Certification

3 ISO 22301 (Business Continuity) Accreditation/Certification

NOTE: Failure to meet all the mandatory requirements will lead in the Bidder being disqualified and not

further evaluated for (Phase 2).

5.2. Phase 2 - SCM Administrative requirements

• The service provider must submit proof of registration on CSD (Central Supplier Database)/SARS

PIN.

• The SBD 4 form must be completed, signed by the authorised company representative.

• The SBD1 form must be completed, signed by the authorised company representative.

• The POPIA consent form must be completed, signed by the authorised company representative.

• The bidder must submit SBD 6.1 preference points claim form.

Failure to provide the above information may lead to bidder’s proposal not being considered further.

5.3. Phase 3: Compliance with RFQ specifications

• Quoting on less/ fewer items/ quantities than what has been requested will invalidate your

quotation.

• Only bid proposals that comply with RFQ specification will be further evaluated on price and

specific goals scoring according to PPPFA 2022 regulations.

5.4. Phase 4 – Price and Specific Goals Scoring

Pricing Considerations:

• Bidders’ price quotations must be inclusive of all applicable taxes (including VAT).

• Bidders total price weighs 80 points.

Specific Goals

• The bidder must submit SBD 6.1 preference points claim form.

• Bidders’ specific goals weigh 20 points.

Specific Goals Criteria Points

Historically Disadvantaged Individuals (HDIs) Goals:

Black Owned Enterprises 100% = 10 points

10 The bidder with less than 100% black ownership will score 0 points

Proof of Claim: ID Copies of Directors/CSD Report/BBBEE Certificate/Affidavit.

RDP Goals:

Promotion of enterprises located in KZN province for work to be done or services to be 10

rendered = 10 points

Proof of claim: Copy of a utility bill for property rates and services/ valid lease agreement/

original proof of residence signed by a Ward Councillor

Total Points 20

RFQ responses will be evaluated on the 80/20 Price & specific goals. Completed SBD 6.1. Preference Points

Claim Form in terms of The Preferential Procurement Regulations 2022 must be completed and be submitted

together to claim specific goals points. Failing to submit both will results in your company scoring zero (0)

points for specific goals.

NB: Tax matters for the recommended bidder will be verified on Central Supplier Database (CSD) or SARS

eFilling prior to awarding. If the bidders’ tax matters are non-compliant in terms of clause 4.2 & 4.3 will be

exercised from National Treasury Instruction No. /2018 (Tax Compliance Status Verification).

6. COMMUNICATION

All enquiries relating to this RFQ should be sent via email: [email protected]

7. CONDITIONS TO BE OBSERVED WHEN RESPONDING TO RFQ

No RFQ shall be deemed to have been accepted unless and until a formal contract/letter of award/order

form is prepared and executed. Quotation shall remain open for acceptance by Trade & Investment

KwaZulu-Natal for a period of 90 days from the closing date of the RFQ Enquiry.

8. COST OF BIDDING

The service provider shall bear all costs and expenses associated with the preparation and submission of

its RFQ, and Trade & Investment KwaZulu-Natal shall under no circumstances be responsible or liable for

any such costs, regardless of, without limitation, the conduct or outcome of the bidding, evaluation, and

selection process.

END OF RFQ DOCUMENT

Annexed to this document for completion and return with the document:

a) Quotation on a company letterhead.

b) Completed and signed Declaration of Interest (SBD 4).

c) Completed and signed Invitation to bid (SBD1 -Part A & B)

d) Completed and signed POPIA consent form.

e) Completed and signed preference points claim form (SBD6.1).

f) Copy of CSD Report or MAAA Number (National Treasury).

SBD4

BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of

this invitation to bid. In line with the principles of transparency,

accountability, impartiality, and ethics as enshrined in the Constitution of

the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect

of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and /

or the List of Restricted Suppliers, that person will automatically be

disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors /

trustees / shareholders / members/ partners or any person having a

controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship

1 the power, by one person or a group of persons holding the

majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the

course and decisions of the enterprise.

SBD4

with any person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders /

members / partners or any person having a controlling interest in the

enterprise have any interest in any other related enterprise whether or

not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

No specific requirements found