Procurement agent for dsbd asset assist programme

Technical queries: Dumisa Mtengwane ([email protected]) and Mojalefa Mohoto ([email protected]).

Tendering queries: [email protected], Rudzani Matodzi ([email protected]), Nhlakanipho Msane ([email protected]), phone 012 394 3014.

Submission address: Department of Small Business Development, dti Campus, 77 Meintjies Street, 3rd Floor Block G, Sunnyside, 0001.

• Submit two sealed envelopes: Envelope 1 – comprehensive technical proposal and required documents; Envelope 2 – financial proposal.
• Deadline: 26 January 2026, 11:00 am. No late submissions accepted.
• Delivery address: DSBD tender box, dti Campus, 77 Meintjies Street, 3rd Floor Block G, Sunnyside, 0001.
• Required returnable documents include: completed CSD registration proof, tax compliance proof, SBD 4 (Invitation to Bid) signed, SBD 6.1 Preference Points Claim Form, disclosure forms, declaration of interest, and all mandatory annexes.
• Failure to provide any required form or to sign documents will result in disqualification.
• Technical questions: contact Dumisa Mtengwane ([email protected]) or Mojalefa Mohoto ([email protected]).
• Tendering process questions: [email protected], Rudzani Matodzi ([email protected]), Nhlakanipho Msane ([email protected]), phone 012 394 3014.

• Three‑phased evaluation:

1. Phase 1 – Preliminary compliance check against SCM/SBD documents; only compliant bids proceed.
2. Phase 2 – Functionality criteria (100 points). Minimum 70 % required to move on. Scores based on experience, logistics capacity, supply‑chain leverage, warranty management, financial capacity, and integrated technology functionalities.
3. Phase 3 – Inspection & verification of the functional proposal; must retain ≥70 % score.
4. Phase 4 – Price and Specific Goals contribution using 90/10 preference point system (price 90 %, specific goals 10 %).

• Preference points awarded per B‑BEE and other specific goal tables; only bidders scoring ≥90 % on functionality are considered for final recommendation.
• Non‑compliant or low‑scoring bids are declared non‑responsive and disqualified.

• Develop procurement plans aligned to approved beneficiary lists.
• Deliver assets according to a defined schedule; provide delivery tracking reports.
• Submit monthly progress reports with full documentation and a final close‑out report summarising all assets procured.
• Contract duration: 36 months, with 30‑day termination notice for unsatisfactory performance.
• Performance monitoring via monthly updates, quarterly reports, random audits, and signed delivery notes.
• Required reporting lines: direct to AAP Project Manager, functional oversight by DSBD SCM Unit, escalation to Chief Director Funding Support and Deputy Director‑General Enterprise Development.
• Conflict‑of‑interest disclosure and signing of Declaration of Interest and Confidentiality Agreement.
• Mandatory logistics network covering all nine provinces, integrated technology platform with geo‑mapping, photographic evidence, beneficiary authentication, and system‑based reporting.

• Pricing must be all‑inclusive of VAT, quoted in ZAR, and include a management fee percentage of actual spend.
• Submit a detailed pricing schedule (Envelope 2) following the SBD 3.3 format.
• Financial capacity evidence required: latest audited financial statements and bank‑confirmed credit facility.

– Minimum bank balance/credit facility of R20 million (up to R50 million) or higher as demonstrated.

• No bid bond or guarantee explicitly stated, but compliance with all required financial documentation is mandatory.
• Payment terms not specified; assume standard DSBD terms upon award.

• Must be registered on the Central Supplier Database (CSD) with a valid CSD number.
• Provide tax compliance proof (SARS Tax PIN) and up‑to‑date tax clearance.
• Submit B‑BEE certificate; minimum B‑BEE level 1 required.
• CIDB registration not explicitly required, but inclusion of relevant professional registrations is advisable.
• Company must be a valid CIPC‑registered entity.
• Adhere to POPIA for data protection.
• Complete all SBD forms (SBD 4, SBD 6.1) and disclose any conflicts of interest.