Request for quotation (RFQ): service provider needed for the once off services of an approved inspection authority to conduct hygiene surveys and health risk assessments throughout the KZN region.

• Provider must be sanas‑accredited and approved by the department of employment and labour as an inspection authority. • All mandatory returnable documents (briefing attendance, signed RFQ forms, tax status/tcs certificate or pin, csd registration, sanas and doel proof, letter of good standing, joint‑venture agreements if applicable) must be submitted; missing items result in disqualification. • Bids must be delivered in a sealed envelope to 65 masabalala yengwa avenue by 12:00 pm on 20 feb 2026; late submissions are not accepted. • Prices must be quoted in ZAR, inclusive of taxes, on a fixed‑price basis using the prescribed pricing schedule; price validity is 90 working days. • Tax compliance (SARS pin/tcs) and registration on the national treasury central supplier database are mandatory (except for foreign suppliers without a local entity). • Reporting: electronic and hard‑copy reports within one month of survey completion, with a further month for PRASA review and final in‑person presentation.

12 February 2026, 10:00 am – compulsory briefing session at Shosholoza Meyl Awaiting Area, 65 Masabalala Yengwa, PRASA, KZN.
20 February 2026, 12:00 pm – bid submission deadline (sealed envelope to the bid box).
Closing date for clarification enquiries is not explicitly stated; bidders should direct all enquiries before the briefing.
Validity period of quotations: 90 working days from the closing date.

Name: Siphesihle Miya

Phone: O31 813 3089

Email: [email protected]

Address for submission: 65 Masabalala Yengwa Avenue, PRASA Regional Office Foyer, KwaZulu‑Natal, South Africa.

Bids must be delivered to the bid box at 65 Masabalala Yengwa Avenue, PRASA Regional Office Foyer, KwaZulu‑Natal.
Closing date/time: 20 February 2026, 12:00 pm. Late submissions are not accepted.
Use the official RFQ forms supplied; do not re‑type the content.
Submit the quotation in a sealed envelope addressed to PRASA.
All mandatory returnable documents (briefing session attendance form, completed RFQ documentation, signed declarations, joint‑venture agreement if applicable, Letter of Good Standing, valid SARS tax status/TCS certificate or PIN, CSD registration number, SANAS accreditation proof, DOEL approval) must accompany the quotation – failure results in disqualification.
Bidders must be tax compliant (provide PIN or TCS certificate) and registered on the National Treasury Central Supplier Database (CSD) unless a foreign supplier with no local entity.
Any attempt to canvass PRASA staff between the closing date and award will lead to disqualification.
Complaints must be lodged via [email protected] with the required bidder details.

Stage 1 – Compliance: verification of all mandatory returnable documents; any missing or incomplete document leads to immediate disqualification.
Stage 1A – Returnable Documents: signed briefing attendance form, completed RFQ forms, joint‑venture agreement, Letter of Good Standing, valid tax status/TCS certificate or PIN, CSD number, SANAS accreditation, DOEL approval.
Stage 2 – Scoring:

– Price: maximum 80 points, calculated using the 80/20 formula Ps = 80 × (1 − (Pt − Pmin)/Pmin).

– Specific Goals (pre‑defined preference points): maximum 20 points, awarded based on evidence submitted for municipal location, council letters, utility bills, etc.

Total points = 100 (price + specific goals).
Administrative responsiveness (completeness of submission) is also assessed; incomplete bids are disqualified.
Preference points may be adjusted according to the Preferential Procurement Regulations.
PRASA may award to a lower‑scoring bidder if price is not market‑related or for objective criteria (track record, spreading of awards, etc.).

Scope: Provide once‑off hygiene surveys and health‑risk assessments across the KwaZulu‑Natal region as an approved inspection authority.

Provider must be accredited by SANAS and approved by the Department of Employment and Labour.
Must operate within a 40 km radius of the PRASA KZN regional office.
Transport to survey sites must be included in the price.
Reporting: electronic and hard‑copy reports to be submitted within one month of completing the surveys; PRASA role‑players have one month to review and query; final reports to be presented in person within a further month.
Contract period: starts within one month of award; measurements to be taken during the peak heat‑stress period (January–March).
Prices are fixed for the contract duration.
PRASA may terminate the contract for non‑performance.
Detailed bill of quantities and work‑hour estimates are provided in the annexure.

All prices must be quoted in South African Rand, inclusive of applicable taxes, on a fixed‑price basis.
Use the attached Pricing Schedule Annexure; deviation from the prescribed format may result in a non‑responsive bid.
Prices are firm; price escalation is not permitted.
No security bond or guarantee is mentioned.
Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.
Quotation validity: 90 working days from the closing date.

Tax compliance: provide SARS PIN or TCS certificate; if unavailable, provide CSD number.
Central Supplier Database (CSD) registration is mandatory for all bidders (except foreign suppliers without a local entity).
No persons in the service of the state, or entities with directors who are state employees, may participate.
Disclosure of any PEP/PIP relationships is required.
Provide proof of SANAS accreditation and DOEL approval as an Approved Inspection Authority.
Submit all mandatory returnable documents as listed; incomplete submissions lead to disqualification.
Compliance with all applicable national and local laws, including the Preferential Procurement Policy Framework Act and related regulations.

Hygiene surveys and health risk assessments – PRASA KZN RFQ

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