HVAC maintenance and repairs for rietvlei and analytical services – 12‑month RFQ

• Closing date & time: 26 January 2026, 16:00.
• Briefing session: 15 December 2025 (mandatory – venue not specified in extracted data).

Email: [email protected]

• Submit all returnable documents listed in the schedule (e.g., tax compliance proof, SARS PIN, B‑BBEE certificate or affidavit, safety and health policies, SHERQ plan, ISO 9001/QMS evidence, tools inventory, staff list, site clearance, job creation report, project programme, etc.).
• Complete the compulsory Enterprise Questionnaire (sections on enterprise name, VAT, CIDB, CSD, tax numbers, partners, SBD 4, declarations). Missing or incomplete items will lead to disqualification.
• Provide signed resolution letters for the main contractor and any subcontractors authorising the signatory.
• Attach all required certificates (B‑BBEE, ISO, etc.) – IRBA B‑BBEE certificates are not accepted.
• Ensure all schedules are signed and dated.
• Submit the bid by the closing time (16:00 on 26 January 2026) to the address/email specified in the tender documents.

• Compliance with mandatory returnable documents (R 1.2‑R 1.15) is a prerequisite – failure results in automatic disqualification.
• B‑BBEE level must be disclosed; minimum level is 0 (no minimum).
• Technical compliance (project programme, safety & health plans, quality management) will be assessed.
• Financial compliance (tax clearance, SBD 4) is required.
• No explicit scoring matrix provided; evaluation appears to be pass/fail based on document completeness and compliance.

Scope: Maintenance and repairs of the HVAC system at Rietvlei and Analytical Services for a twelve‑month period.

Deliverables include routine maintenance, corrective repairs, provision of spare parts, and compliance with Rand Water’s technical standards.

Bidder must submit a detailed project programme (Gantt chart, level‑2 activities, resource‑loaded schedule) and demonstrate availability of required plant and equipment.

• Pricing must be submitted in Rand; any imported equipment values to be listed FOB with foreign currency amounts.
• Exchange rate for foreign items will be the SARB closing rate one week before the bid closing date.
• No explicit bond or guarantee mentioned; ensure compliance with any standard Rand Water financial terms.

• Provide proof of tax compliance (SARS PIN) and SBD 4 form.
• Submit B‑BBEE certificate or sworn affidavit (minimum level 0).
• CIDB registration number, CSD number, and VAT registration must be included in the Enterprise Questionnaire.
• No specific IRBA B‑BBEE certificate accepted.
• Ensure no presence on the Register of Tender Defaulters or List of Restricted Suppliers.