Barcoding, verification and grap‑compliant asset register services for limpopo community education and training college

• Email: [email protected].
• Physical address: 2 Biccard Street, JCJ Building, Unit 5, Polokwane, 0700.
• No phone number provided.

• Submit quotation by 13:00 on 07 January 2026.
• Two delivery options: (i) sealed envelope to 2 Biccard Street, JCJ Building, Unit 5, Polokwane, 0700; (ii) email to [email protected].
• Hand‑delivery only allowed between 05 and 07 January 2026.
• Include all required returnable documents (see compliance section).
• Failure to submit by deadline or omit required documents will result in disqualification.

• Three‑phase evaluation:

1. Phase 0 – SCM compliance (administrative & mandatory criteria).
2. Phase 1 – Functionality (score out of 100; minimum 60 required).
3. Phase 2 – Preference points (price 80 %, B‑BBEE 10 %, locality 10 %).

• Functionality scoring:

– Experience (50 pts) and team capacity (50 pts).

• Minimum 60/100 points in Phase 1 to proceed to Phase 2.
• Preference points awarded per B‑BBEE level and locality as per table.

• Scope: one‑year service provider for assets verification, barcoding of new assets, compilation of GRAP‑compliant asset register, handling audit queries, reassessment of useful life of zero‑balance assets, and skills transfer to finance dept.
• Must visit all 245 community learning centres across Limpopo.
• Assets: major (≥R1 000) and minor (<R1 000). Barcoding limited to major assets; compile minor assets register.
• Must use reliable software.
• Bidder must be SAICA/SAIPA recognised; provide certified copy of accreditation.

• Company registration (CIPC).
• BBBEE certification.
• Latest municipal account/rental invoice/lease agreement/proof of residence.
• Latest CSD report.
• Completed SBD 4, 6.1, 6.2, 8, 9.
• Proof/undertaking that reliable software will be used.
• SAICA/SAIPA accreditation certificate (certified copy).
• B‑BBEE status level (minimum 0).