Lease of grade a office space in nelspruit, mpumalanga (RFP 02/2026/2027)

• Technical enquiries: Olga Sekhoto, Facilities Management, phone +27 11 305 8000, email [email protected].
• Supply Chain Management enquiries: Tebogo Seima, phone +27 11 305 8000, email [email protected].
• Bidding procedure enquiries: Kedibone Mboweni/Xolile Tofile, Supply Chain Management, phone +27 11 305 8000, email [email protected].
• All enquiries must be in writing.

• Submit only via email to [email protected] by 14:00 on 12 August 2026.
• Only PDF format is accepted; no other submission methods (telegram, telex, fax, hand-delivery, post) will be considered.
• Ensure your bid is properly filled, fully signed, and includes all required returnables.
• Returnables include: Cover page with RFP reference number and bidder name; valid Tax Status Pin; BEE credentials/rating certificate; names and details of senior management; shareholders certificate; details of employees at operational level; completed and signed bid document including annexures (company details, declarations).
• Include a list of at least two references with contact details.
• Attach copies of qualifications, IDs, and CVs of persons involved in execution.
• Submit at least 15 minutes before deadline to avoid IT issues; email size limit is 18MB.
• Late bids will not be considered.
• The NEF is not responsible for incorrect email addresses, non-standard file formats, security breaches, network issues, or oversized emails.

• Phase 1 – Technical (50%): Must score minimum 40 points to qualify. Points allocated 0-5 per criterion.

• Proposed Property Requirement (5%): Grade A office space in Nelspruit CBD, 130m²–150m².
• Capacity of Bidder (10%): Points for relevant years of experience (0–5+ years).
• Proof of ownership/mandate to lease building (3%).
• Proof of property insurance (2%).
• Location (10%): Points based on proximity to Nelspruit CBD (within 5km to within CBD).
• Bidder’s Experience (5%): Points for number of signed reference letters (0–5+).
• Bidder’s Experience, Skills and qualifications of proposed project team (15%): Points based on team members’ years of experience (0–10+ years).

• Phase 2 – Site Visit (50%): Must score minimum 40 points to qualify. Points allocated 0-5 per criterion.

• Ease of access from major highways and proximity to public transport (5%).
• Proposed property in Nelspruit CBD (5%).
• Premises 130m²–150m² (10%).
• Turnkey installation capability (10%).
• Security & Access Control (5%).
• Building Grade A (5 points), Grade B (3 points), Grade C (1 point) (5%).
• Standalone building preferred (5%).
• OHS compliance (wheelchair ramps etc.) (5%).

• Phase 3 – 80/20 Preference Point System: Price (80 points) + Specific Goals (20 points).

• Specific Goals: 51%+ Black ownership (10), 30%+ Black women ownership (5), any Black designated groups (1), SMME (EME/QSE) (2), any youth ownership (2).

• Bids must be valid for 150 days from closing date.

Scope: Lease (Option 1) or buy (Option 2) Grade A office space in Nelspruit CBD.

• Location: Nelspruit CBD, within office node (industrial areas excluded), walking distance to public transport and retail centres.
• Size: 130m²–150m² usable area including common areas.
• Lease period: 5 years with option to extend 12 months.
• Building requirements: Existing or new development ready for beneficial occupation by 01 December 2026; must cater for physically challenged visitors and employees; allow exterior tenant signage.
• Parking: 5 secure on-site bays including visitors, some for disabled, compliant with municipal by-laws.
• Tenant installation allowance: Provided by landlord in line with market rates.
• Building services: Fully air-conditioned and ventilated; fire detection/prevention; lifts; OHS compliance; emergency evacuation; double-tier cable trays; accessibility for people with disabilities; designed/maintained per National Building Regulations.
• Technology/communication: Uninterrupted power supply, backup generator/solar/inverters; cabling/network infrastructure; fibre connectivity; CCTV and access control.
• Amenities/finishes: High-quality finishes, functional design, good lighting/environmental control, kitchen/catering facilities available.
• Public environment: Safe, clean street/foyer interface; good infrastructure; vehicular access; public transport access.
• Maintenance: Landlord responsible for all building maintenance, repairs, and building insurance (for leasing option).
• Mandatory technical requirements: presence in Mpumalanga (proof of rates & taxes not older than 3 months), minimum 3 years property industry experience with 3 contactable references, accreditation with property regulatory body, proof of mandate if acting for landlord, building accessible to disabled.
• Non-mandatory technical requirements: street level building, adequate parking, Grade A, green potential, adequate space without aircon, flexible lease terms, amenities (pause areas, rest rooms, air-conditioned offices, maintenance support), secure building/neighbourhood, 24-hour access for NEF staff.

• Minimum 3 years relevant experience in property industry required; furnish three contactable references with company name, contact person, number.
• Proof of ownership of building or mandate to lease building required.
• Accreditation with relevant property management regulatory body required.
• Project team: Demonstrate capability, knowledge, qualifications; include CVs. Points awarded based on years of experience (0–10+ years).
• Bidder experience: Provide signed reference letters for similar services; points awarded based on number of letters (0–5+).
• Company profile: Points for years of relevant experience (0–5+ years).
• Location: Points based on proximity to Nelspruit CBD (within 5km to within CBD).

• Pricing format: Submit price schedule stating all pricing information including rental rates, parking costs, tenant installation, escalation fees, operational costs.
• For leasing option: Provide prices for 12, 24, 36, 48, 60 months (mandatory) and 72 months (optional extension).
• For buying option: Provide total acquisition price VAT inclusive.
• Bid validity: 150 days from closing date.
• All applicable taxes (VAT, PAYE, income tax, UIF, skills levies) must be included.
• Bidders must indicate a ceiling price based on total estimated time and expenses.
• Provide hourly/daily rates for persons involved and cost per phase with man-days.
• Travel and other expenses reimbursed based on actual costs with proof.
• Specify if rates are firm for full contract period; if not, detail adjustment basis (e.g., CPI).
• Use SBD 3.3 Pricing Schedule (Professional Services).
• Provide bid price in RSA currency, all applicable taxes included.
• Indicate ceiling price based on total estimated time and expenses.
• List persons involved with hourly/daily rates; certified invoices will be rendered accordingly.
• Detail phases with cost per phase and man-days.
• Travel expenses: Only actual costs recoverable with proof; specify rate/km, class of air travel, etc.
• Other expenses: Accommodation, telephone, reproduction costs; proof required.
• Specify period to commence after acceptance and estimated man-days for completion.
• Indicate if rates are firm for full contract period; if not, detail adjustment basis (e.g., CPI).
• For leasing option: Provide prices for 12, 24, 36, 48, 60 months (mandatory) and 72 months (optional).
• For buying option: Provide total acquisition price VAT inclusive.

• Central Supplier Database (CSD): Registration mandatory; upload business registration, directorship/membership/identity numbers, tax compliance status, banking details.
• Tax compliance: Submit unique PIN issued by SARS or CSD number; or provide printed Tax Compliance Status (TCS). For consortia/JV/subcontractors, each party must submit separate proof.
• B-BBEE: Submit BEE credentials/rating certificate or sworn affidavit.
• Provide: Names and details of senior management; employment equity details of operational employees; percentage ownership by number of Black, Black women, and youth.
• Other: Valid Tax Status Pin document required (failure renders bid invalid); POPIA consent form; completed SBD forms (1, 3.3, 4, 6.1, 7.2); politically exposed person declaration; general conditions of contract read.
• Proof of mandate if acting on behalf of landlord.
• Proof of presence in province: statement of rates & taxes not older than 3 months.
• Accreditation with relevant property management regulatory body.
• Confidentiality: All tender information is proprietary to NEF; must be kept confidential and not disclosed without prior written consent.
• Validity: Bid responses valid for 150 days from closing date.
• Amendments: NEF may amend RFP conditions, validity, specifications, or extend closing date before closing; bidders will be advised in writing.
• NEF rights: Reserves right not to accept lowest or any bid in part or whole; to award to any party without furnishing reasons; to withdraw RFP at any stage.
• Contract formation: RFP document and bidder’s response form part of any service level agreement; SLA takes precedence in conflicts.
• Signatory authority: Bids by juristic persons/partnerships must be signed by authorised person, with certified board resolution submitted.
• Presentation: Bidders must prepare for possible presentation if required, with 4 days’ notice.
• Binding offer: Offer remains binding and open for acceptance during validity period.
• Bidder responsibility: Bidder accepts full responsibility for correctness of bid, prices covering all work/obligations, and risks of mistakes.
• POPIA: NEF will process personal information per POPIA; bidder consents to use of personal information in bid process.
• Returnables: Include cover page, Tax Status Pin, BEE credentials, senior management details, shareholders certificate, employee details, completed signed bid document with annexures.
• Submission risks: NEF not responsible for incorrect email, non-standard formats, security breaches, network issues, late bids, or oversized emails.
• Building must comply with Occupational Health and Safety (OHS) requirements, including wheelchair ramps.
• Building services (fire detection/prevention, lifts, emergency evacuation) must be designed, installed, and maintained in compliance with National Building Regulations.
• Building must cater for people with special needs (disabilities access).
• Premises perimeter must be adequately secured to prevent unauthorized access; access control systems required.
• Environment must be safe, with presentable and clean street/foyer interface.