Guarding services for SAPO facilities in western cape (12 months)

• The tender is for providing guarding services for the South African Post Office in the Western Cape Province.
• The contract period is twelve (12) months.
• Bidders must confirm their name and compliance with SAPO's bid specification.

• Complete and submit Annexure BC with the bidder's letterhead.
• Fill in the bidder's name, signature, name and title of signatory, contact details, and email address.
• Confirm compliance with SAPO's bid specification by indicating 'Yes' or 'No' in the statement provided.
• Ensure all required forms are returned as part of the submission.

• The document requires bidders to confirm they will comply with all aspects of SAPO's bid specification.
• Full evaluation criteria are not detailed in the available extract; refer to the complete tender documentation for scoring and preference points.

• Provide guarding services for the South African Post Office in the Western Cape Province.
• Service period: twelve (12) months.
• Bidders must confirm compliance with SAPO's bid specification.

• No specific compliance requirements are stated in the available extract; refer to the full tender documentation for CSD, tax, B-BBEE, and other mandatory compliance.

• Compulsory briefing session: 2026/07/24 at 11:00 AM via Zoom (link provided in document).
• Clarification questions deadline: 2026/07/30.
• Closing date: 2026/08/11 at 11:00 AM.
• Proposal validity period: 180 days from closing date.

• Compulsory briefing session: 2026/07/24 at 11:00 AM via Zoom. Link: https://us05web.zoom.us/j/89275086731?pwd=7uudMiZ53fEhbe18V3uqFPcKa5Vbvx.1, Passcode: 0kg0j7.

• Procurement enquiries: Desigan Pillay, Procurement Specialist, Tel: 011 281 3328, Email: [email protected].
• Submission address: SAPO Supply Chain Management, Cnr James Drive & Moreleta Street, Silverton, 0184 (tender box at gate).

• Submit bid via the tender box at SAPO Supply Chain Management, Cnr James Drive & Moreleta Street, Silverton, 0184, before 11:00 AM on 2026/08/11.
• Late bids will not be accepted.
• Use official forms (SBD1, SBD4) – do not retype.
• Complete and submit the Confidentiality and Non-Disclosure Agreement and Certificate of Acquaintance with Bid Documents.
• Provide latest CSD report / MAAA number.
• Submit one original proposal in an arch lever file, loose-leaf, plus one electronic copy on USB.
• Mark the original as 'original'.
• Seal the proposal and include on the outside: bidder name, description, RFP number, closing date/time, attention person, and reverse side with bidder name/address.
• All documents in English; pricing in ZAR.
• Any amendments must be initialled.
• For consortia/JVs, submit consolidated B-BBEE certificate and proof of agreement.
• Ensure all required returnable documents are included; incomplete submissions may be rejected.

• Signature of bidder, capacity under which bid is signed (proof of authority required), and date must be provided.

• Phase 0: Compulsory briefing session attendance.
• Phase 1: Gatekeeping – must submit complete Pricing Schedule (Annexure A), valid PSIRA membership certificate (registered at least 1 year before closing), and valid PSIRA Statement of Good Standing.
• Phase 2: Bid Conditions – must submit: Annexure BC (specification confirmation), Annexure BR (client experience confirmation), proof of operational branch with secure firearm vault and control room in Western Cape, firearm competency certificate and confirmation letter, firearm handling procedure, firearms inventory register with permits, organogram, proof of communication systems, proof of electronic patrol system, COIDA letter of good standing, CSD registration, SBD forms, tax compliance, and not be a restricted supplier.
• Phase 3: Commercial – Price (80 or 90 points) and Specific Goals (20 or 10 points). Specific goals: ≥51% Black owned (10/5 pts), ≥51% Youth owned (5/2.5 pts), ≥51% Women owned (3/1.5 pts), ≥1% disabled owned (2/1 pt).
• Phase 4: Due diligence – SAPO may verify all information; failure to verify leads to disqualification.

• Provide Grade C or B PSIRA registered armed and unarmed guarding services at all SAPO facilities in Western Cape Province as per Annexure A.
• Must cost all facilities in the province; partial pricing leads to disqualification.
• Guards deployed on 12-hour shifts (06:00-18:00 or 18:00-06:00) including weekends and public holidays.
• Maintain occurrence books at every site.
• Conduct monthly security risk assessments.
• Implement electronic guard monitoring system with real-time alerts to control room.
• Guards must be visited 3 times per shift by patrolling manager/supervisor.
• Provide uniforms and equipment: uniform, rain suit, handcuffs, metal detector, reflector jacket, baton, torch, pocket book, pen, occurrence book, radio with panic and tracking, cell phone.
• Maintain operational branch with secure firearm vault and dedicated control room in the province.
• Control room must operate 24/7, be PSIRA-staffed, have access control, CCTV, backup power, and fire safety.
• Firearm vault must comply with Firearms Control Act, have restricted access, separate ammunition storage, and maintain logs.
• Appoint an Armoury Manager with valid firearm competency certificate.
• Have documented firearm handling procedure and firearms register.
• Provide detailed incident reports within 24 hours.
• Appoint a key account manager if awarded.
• Comply with all SAPO policies and applicable legislation.

• Bidder must have minimum 1 year completed experience in guarding services within the past 2 years of closing date.
• Provide Annexure BR completed by a client confirming experience.
• Appoint a key account manager for the region.
• Armoury Manager must have valid firearm competency certificate.
• Control room staff must be PSIRA registered and trained.
• Provide organogram showing reporting structure and number of guards.

• SAPO may reject bids that are non-compliant, late, or contain incorrect information.
• SAPO may conduct site inspections, product evaluations, or due diligence to verify quality.
• Bidders must comply with specifications; minor non-compliance may be rectified at SAPO's discretion.
• SAPO may request audited financial statements for due diligence.
• Bidders must maintain accurate records and ensure patrol activities are auditable.

• Complete Pricing Schedule (Annexure A) in full, including ad-hoc rates for armed and unarmed guards.
• Rates must include all costs (labour, equipment, materials, consumables).
• Use 15% VAT.
• Pricing must be in ZAR.
• Ad-hoc rates not used for benchmarking but for as-needed services.
• Bidders must price for all facilities in the province; incomplete pricing leads to disqualification.

• Complete Pricing Schedule (Annexure A) in full, including ad-hoc rates.
• Quote rates inclusive of all labour, equipment, materials, and consumables.
• Use 15% VAT.
• Pricing must be in South African Rands.
• Contract price payable 30 days from statement date.
• Bidders must bear all costs of bid preparation.
• SAPO may split award between multiple bidders.

• Must be registered with PSIRA for at least 1 year prior to closing date.
• Provide valid PSIRA Statement of Good Standing.
• Must be registered on Central Supplier Database (CSD).
• Provide tax compliance (TCS PIN or CSD number).
• Must not be persons in service of the state or restricted suppliers.
• Submit SBD1 and SBD4 forms.
• Provide COIDA letter of good standing.
• For consortia/JVs, submit consolidated B-BBEE certificate.
• Provide B-BBEE certificate or sworn affidavit for specific goals.
• Must have operational branch with firearm vault and control room in Western Cape.
• Provide firearm competency certificate for Armoury Manager.
• Provide firearm handling procedure and firearms inventory register.
• Provide proof of communication and electronic patrol systems.
• Submit Annexure BC (specification confirmation) and Annexure BR (experience confirmation).

• Bidders must provide a safe working environment for guards.
• Guards must be equipped with appropriate uniform and safety gear (rain suit, reflector jacket, torch, etc.).
• Control room must have fire safety measures, emergency exits, and documented emergency procedures.
• Firearm vault must comply with Firearms Control Act and PSIRA standards.
• Bidders must have COIDA registration to cover occupational injuries.
• Guards must be visited regularly by supervisors to ensure safety and compliance.

• Successful bidder must fill in and sign written contract form (SBD7).

• Failure to provide or comply with above particulars may render bid invalid.

• Evaluation phases: Phase 0 (compulsory briefing), Phase 1 (gatekeeping), Phase 2 (bid conditions), Phase 3 (commercial), Phase 4 (due diligence).
• Gatekeeping: complete Pricing Schedule, valid PSIRA membership, valid PSIRA Statement of Good Standing.
• Bid conditions: Annexure BC, Annexure BR, proof of operational branch with firearm vault and control room, firearm competency certificate, firearm handling procedure, firearms inventory, organogram, communication proof, electronic patrol proof, COIDA, CSD, SBD forms, tax compliance, not restricted.
• Commercial: Price (80/90) + Specific Goals (20/10). Specific goals: Black owned (10/5), Youth owned (5/2.5), Women owned (3/1.5), Disabled owned (2/1).
• Due diligence: SAPO may verify all information; failure leads to disqualification.

Provide guarding services for South African Post Office facilities in the Western Cape for 12 months.

• Guarding required for multiple sites across Mail, Retail, Logistics, and Support business units.
• Sites include Bella Vista, Cape Mail Hub, Citrusdal, Macassar, Mitchell's Plain Depot, Van Rhynsdorp, Bellville, Wolseley, and others.
• Guarding grades: Unarmed Grade B, Unarmed Grade C, and Armed Grade C.
• Shifts: Day and night, 12-hour shifts, Monday to Friday, and weekends.
• Facilities may be open or closed; some require guarding for closed facilities.
• Bidders must also quote on their ad-hoc daily rates (including VAT) for day and night shifts, including public holiday rates for unarmed grades.

No specific submission guidelines found in the extracted text. Refer to the main tender document for submission instructions.

The document does not specify explicit eligibility criteria beyond the bidding requirements. However, bidders must: 1) Be registered security service providers compliant with South African security industry regulations, 2) Provide pricing in the specified format including all required cost breakdowns, 3) Demonstrate ability to provide Grade C unarmed guards across multiple Western Cape locations, 4) Include ad-hoc rate pricing as specified.

Scope: Provide guarding services for South African Post Office facilities in the Western Cape for 12 months.

• Guarding required for multiple sites across Mail, Retail, Logistics, and Support business units.
• Sites include Bella Vista, Cape Mail Hub, Citrusdal, Macassar, Mitchell's Plain Depot, Van Rhynsdorp, Bellville, Wolseley, and others.
• Guarding grades: Unarmed Grade B, Unarmed Grade C, and Armed Grade C.
• Shifts: Day and night, 12-hour shifts, Monday to Friday, and weekends.
• Facilities may be open or closed; some require guarding for closed facilities.
• Bidders must also quote on their ad-hoc daily rates (including VAT) for day and night shifts, including public holiday rates for unarmed grades.

Pricing Format: Complete the provided pricing schedule.

• Quote per guard per 12-hour shift, including VAT.
• Provide unit pricing, monthly cost per guard, total monthly cost per site, and 12-month cost for each grade (Unarmed Grade B, Unarmed Grade C, Armed Grade C).
• Include separate pricing for Monday to Friday and weekends for Armed Grade C.
• Also quote ad-hoc daily rates (including VAT) for:
• Unarmed Grade B (day and night shifts, including public holidays).
• Unarmed Grade C (day and night shifts, including public holidays).
• Armed Grade C (day and night shifts).

No specific compliance requirements found in the extracted text. Refer to the main tender document for B-BBEE, tax, CSD, and other mandatory requirements.