Printing services for dmpr annual financial statements

Submit the following returnable document as part of your tender: SBD 6.1 (Preference Points Claim Form). Failure to submit required forms may result in disqualification.

Evaluation uses the Preferential Procurement Policy Framework Act (PPPFA) preference point system (80/20 or 90/10). For this tender: Total points = 100 (Price + Specific Goals). Points are allocated for Price and Specific Goals. Tenderers must claim preference points for specific goals using the CE Points Claim Form. Failure to submit proof or documentation for claimed points will result in zero points for specific goals. The organ of state may require substantiation of claims at any time.

Submit proof of B-BBEE status to claim preference points. The CE Points Claim Form must be completed and included. Failure to submit required documentation for specific goals will be interpreted as a waiver of those points. The organ of state reserves the right to verify claims and may disqualify tenderers for fraudulent claims or non-compliance. Contractors may be required to provide documentary proof post-award. Company/firm must declare its legal type (e.g., Partnership, Sole Proprietorship, Close Corporation, Public Company, etc.) and certify that all information furnished is true and correct.

The tenderer must declare the company/firm name, registration number, and legal type (e.g., Partnership, Sole Proprietorship, Close Corporation, Public Company, etc.). The undersigned must certify that: (i) all information furnished is true and correct; (ii) preference points claimed comply with the General Conditions; (iii) documentary proof may be required post-award. Fraudulent claims or non-fulfillment of contract conditions may result in: (a) disqualification from the tendering process; (b) recovery of costs, losses, or damages; (c) contract cancellation and damages claims; (d) restriction from obtaining business from any organ of state for up to 10 years; (e) criminal prosecution.

The preference point system for this tender is either the 80/20 (for contracts up to R50,000,000) or the 90/10 (for contracts above R50,000,000). Total points for Price and Specific Goals = 100. Tenderers must use the CE Points Claim Form to claim preference points for specific goals. Failure to submit the form or proof for claimed points will be interpreted as a waiver of those points. The organ of state may require substantiation of claims at any time.

Department: SUPPLY CHAIN MANAGEMENT

Bidders will be disqualified if they have agreements or arrangements with any competitor regarding the quality of the bid.

Bidders will be disqualified if they have agreements or arrangements with any competitor regarding the quality of the bid.

Scope: Printing of annual financial statements for DMPR. Bidders must use the provided information to formulate proposals. Ceiling price must be indicated for the total estimated time for completion of all phases, including all expenses and applicable taxes.

Closing date: 11 June 2026 at 11:00. Bid validity period: 120 days from closing date.

SCM contact: Mr Kwena Nong, email: [email protected], phone: 012 444 3642. Technical contact: Ms Olgah Theledi, email: [email protected], phone: 079 501 9968. Department of Mineral and Petroleum Resources.

Submit all returnable documents as specified in the tender. All forms must be fully completed and signed where required. Late submissions will be disqualified.

Scope: Printing of annual financial statements for DMPR. Bidders must use the provided information to formulate proposals. Deliverables: Ceiling price for total project duration, including all phases, expenses, and applicable taxes (VAT, PAYE, income tax, UIF, SDL). Provide breakdown of: (1) Persons involved in the project with hourly/daily rates (certified invoices required). (2) Phases of project completion, cost per phase, and man-days. (3) Travel expenses (rate/km, total km, airfare class, etc.) with proof. (4) Other expenses (accommodation, telephone, reproduction, etc.) with proof. Specify if rates are firm for the contract period or subject to adjustment (e.g., CPI).

Pricing must be in ZAR, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Requirements: (1) Ceiling price for total project duration. (2) Breakdown of persons involved, with hourly/daily rates (certified invoices required). (3) Phases of project completion, cost per phase, and man-days. (4) Travel expenses (rate/km, total km, airfare class, etc.) with proof. (5) Other expenses (accommodation, telephone, reproduction, etc.) with proof. (6) Confirmation if rates are firm for the contract period or adjustable (provide adjustment basis if applicable). (7) Offer validity: 120 days from closing date. (8) Period required for commencement after bid acceptance. (9) Estimated man-days for project completion.

Pricing must be in South African Rand (ZAR), inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Bid must include: (1) Ceiling price for total project duration. (2) Breakdown of costs per phase, man-days, and expenses (travel, accommodation, etc.). (3) Confirmation if rates are firm for the contract period or adjustable (provide adjustment basis if applicable). (4) Offer validity: 120 days from closing date (11 June 2026). Certified invoices must accompany all claims for reimbursement.

The purchaser reserves the right to purchase supplies of a similar quality and up to the same quantity in substitution of goods not supplied in conformity with the contract.

Scope: Printing of annual financial statements for the Department of Minerals and Petroleum Resources (DMPR).

Standards: Goods and services must conform to standards specified in the bidding documents and Special Conditions of Contract (SCC).

Inspection: Premises must be open for inspection by DMPR representatives during production or execution if required by bid conditions.

Packing: Must prevent damage or deterioration during transit. Marking and documentation must comply with SCC requirements.

Delivery: Must adhere to terms specified in the contract and SCC, including shipping and documentation requirements.

Incidental Services: May include assembly, maintenance, training, or provision of manuals as specified in SCC.

Inspection and Testing: Premises must be open for inspection by DMPR representatives during production or execution if required by bid conditions. Pre-bidding testing costs are for the bidder’s account.

Compliance with Standards: Goods must conform to standards specified in bidding documents and SCC. Non-compliant supplies may be rejected at the supplier’s cost and risk.

Cost of Inspections: If inspections are required and supplies comply, costs are covered by the purchaser. If supplies do not comply, inspection costs are for the supplier’s account, regardless of acceptance.

Rejection and Replacement: Non-compliant supplies must be removed and replaced by the supplier at their own cost. If supplier fails to replace, purchaser may procure substitutes at the supplier’s expense.

Documentation: Packing, marking, and documentation must comply with SCC requirements.

Pricing: Must align with quoted bid prices. Adjustments only as authorized in SCC or bid validity extensions.

Payment: Method and conditions specified in SCC. Invoices must be accompanied by a delivery note and submitted for payment within 30 days.

Currency: Payments will be made in South African Rand unless otherwise stipulated in SCC.

Performance Security: Successful bidder must furnish performance security within 30 days of contract award, as specified in SCC. Forms include bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque.

Penalties: Delays in delivery or performance may result in penalties calculated using the current prime interest rate for each day of delay.

Tax Clearance: Original tax clearance certificate from SARS required prior to contract award. No contract will be concluded if tax matters are not in order.

Anti-Corruption: Bidders must not engage in corrupt, fraudulent, or collusive practices. Convictions under the Prevention and Combating of Corrupt Activities Act may result in restriction from public sector business for 5-10 years.

Local Content: Bidding price must distinguish between local and imported content, with local manufacture required where applicable.

Force Majeure: Suppliers must notify DMPR in writing of any force majeure events affecting performance.

Insurance: Goods must be fully insured against loss or damage during manufacture, transportation, storage, and delivery as specified in SCC.

Subcontracts: Must be notified in writing to DMPR. Does not relieve the supplier of liability under the contract.

Restrictive Practices: Collusive bidding or bid rigging is prohibited under the Competition Act. Violations may result in bid invalidation, contract termination, or public sector restrictions.

Contract Duration and Terms: Governed by Special Conditions of Contract (SCC), which prevail over General Conditions of Contract (GCC) where conflicts exist.

Payment: Method and conditions specified in SCC. Invoices must be accompanied by a delivery note and submitted within 30 days for payment in South African Rand unless otherwise stipulated.

Prices: Must align with quoted bid prices. Adjustments only as authorized in SCC or bid validity extensions.

Contract Amendments: No variation or modification except by written amendment signed by both parties.

Assignment: Supplier may not assign obligations without purchaser’s prior written consent.

Subcontracts: Must be notified in writing to DMPR. Does not relieve the supplier of liability.

Delays: Supplier must notify purchaser in writing of delays, their duration, and causes. Purchaser may grant extensions with or without penalties.

Penalties: Calculated using the current prime interest rate for each day of delay. Purchaser may terminate contract or claim damages for non-performance.

Termination for Default: Purchaser may terminate contract if supplier fails to deliver goods, perform obligations, or engages in corrupt/fraudulent practices. Supplier remains liable for excess costs of replacement supplies.

Termination for Insolvency: Purchaser may terminate contract if supplier becomes bankrupt or insolvent, without compensation to the supplier.

Force Majeure: Supplier not liable for delays or failures due to events beyond their control (e.g., wars, floods, epidemics). Must notify purchaser in writing and seek alternative means for performance.

Settlement of Disputes: Parties must attempt amicable resolution via mutual consultation. If unresolved after 30 days, mediation may commence. Failing mediation, disputes may be settled in a South African court of law.

Limitation of Liability: Supplier not liable for indirect/consequential loss or damage, except in cases of criminal negligence, willful misconduct, or infringement. Aggregate liability capped at total contract price, excluding costs for repairing/replacing defective equipment.

Governing Language: Contract and all correspondence must be in English.

Applicable Law: Contract interpreted in accordance with South African laws unless otherwise specified in SCC.

Notices: Written acceptance of bids posted by registered/certified mail. Other notices posted by ordinary mail to the address provided in the bid.

Taxes and Duties: Foreign suppliers responsible for all taxes and levies outside South Africa. Local suppliers responsible for all taxes and duties until delivery. No contract awarded without valid SARS tax clearance certificate.

National Industrial Participation Programme (NIPP): Applicable to contracts subject to NIP obligations.

Prohibition of Restrictive Practices: Collusive bidding or bid rigging prohibited under Competition Act. Violations may result in bid invalidation, contract termination, public sector restrictions, or administrative penalties.

Submit the following returnable documents: SBD 4 and SBD 6.1 forms, fully completed. Ensure all dates on these forms fall within the bid advert period.

Mandatory compliance documents: Valid CSD report. Required forms: SBD 4 and SBD 6.1, both fully completed. SBD 4: Must disclose any interests (by the bidder or its directors) in other companies, whether bidding or not, as per paragraph 2.3. If additional companies need to be declared, use a separate sheet in the prescribed format and attach it to SBD 4. All information must align with the CSD report. SBD 6.1: Information must match the CSD report. Attach proof for all points claimed as outlined in SBD 6.1.

Scope: Printing of annual financial statements for the Department of Mineral and Petroleum Resources (DMPR). Non-compulsory briefing session on 05 June 2026 at 11h00 via Microsoft Teams (Meeting ID: 389 495 719 779 315, Passcode: nA3L7Zj3). Bids must use official forms and be submitted to the bid box at 70 Meintjies Street, Sunnyside, Pretoria, 0001. Late submissions will not be accepted.

Closing date: 11 June 2026 at 11:00. Non-compulsory briefing session: 05 June 2026 at 11h00 via Microsoft Teams (Meeting ID: 389 495 719 779 315, Passcode: nA3L7Zj3).

Bidding/technical enquiries: Mr. Kwena Nong (Phone: 012 444 3642, Email: [email protected]) or Ms. Olgah Theledi (Phone: 012 444 3079, Email: [email protected]). Submission address: Department of Mineral and Petroleum Resources, Trevenna Campus, 70 Meintjies Street, Sunnyside, Pretoria, 0001.

Submit bids using official forms (do not re-type). Deposit bid documents in the bid box at: Department of Mineral and Petroleum Resources, Trevenna Campus, 70 Meintjies Street, Sunnyside, Pretoria, 0001. Bid box hours: 07h30–16h00, Monday to Friday. Late bids will not be accepted. Ensure timely delivery to the correct address.

Evaluation follows the 80/20 principle (80 points for price, 20 points for B-BBEE or other preference criteria).

Scope: Printing of annual financial statements for the Department of Mineral and Petroleum Resources (DMPR).

Tax Compliance: Submit a Tax Compliance Status (TCS) PIN (obtainable via e-Filing) or, if unavailable, provide a Central Supplier Database (CSD) number. Each party must submit a separate TCS certificate/PIN/CSD number. B-BBEE: Details must be provided in SBD1 Part A.

Evaluation follows the 80/20 principle (80 points for price, 20 points for B-BBEE or other preference criteria).