Wellness service provider for occupational health and clinic services (3‑year contract)

• Complete and sign all RFP pages, initial each page and use original ink signatures.
• Submit the proposal electronically to [email protected] in PDF format protected from alteration.
• Email subject line must include Bidder’s Name, Tender No and Tender Title.
• Send the email at least 60 minutes before the closing time to allow for transmission delays.
• Late emails will be rejected; the bidder bears all risk of transmission failures.
• No changes to the proposal are permitted after the closing date.
• All required returnable documents (tax PIN, valid B‑BBEE certificate or affidavit, TV licence proof, company registration, shareholders’ certificates, ID documents of directors, last three years financial statements, CSD registration proof) must be attached.
• Failure to provide any of the above (especially tax or TV licence) will result in automatic disqualification.
• A Schedule of Quantities with itemised descriptions, quantities and unit prices must be included.
• Prices must be quoted in ZAR, VAT shown separately, and be fixed for the contract period (CPI increase not to exceed CPI).

• Provide integrated occupational health and wellness services at all SABC sites (national footprint) for 3 years.
• Services include occupational health nursing, medical practitioners, physiotherapy, optometry, dietetics, social work/psychology, clinic administration and key‑account management.
• Minimum staffing per site: 16 hrs/month occupational health nurse plus ad‑hoc services (physiotherapy, optometry, dietician, etc.).
• Mobile clinic units must be fully equipped, SABS‑certified and recognised by SASOHN and the Department of Labour.
• Deliver preventive care, health risk assessments, disease management, fitness‑for‑work exams, emergency response, executive wellness programme and waste management in line with HPCSA and POPI regulations.
• Maintain paperless record‑keeping system compliant with POPI and HPCSA guidelines; retain and dispose records as prescribed.
• Provide monthly, quarterly and annual statistical and qualitative ROI reports.
• Supply public liability and medical malpractice insurance (R100 million each) within 60 days of award.
• Ensure all personnel undergo NKP security screening.
• Required professional qualifications: NQF 6 nursing + PGDip Occupational Health (nurse), PGDip Occupational Medicine (doctor), SANC/HPCSA registration, relevant certifications (Audiometry, Spirometry, NIMART, etc.).

• Prices must be quoted in South African Rand with VAT shown as a separate line item.
• All costs (guarantee bonds, taxes, duties, customs, transport, storage, installation, testing) must be included for the full contract duration.
• Prices are fixed for the first year; any increase thereafter may not exceed the applicable CPI.
• Submit a detailed Schedule of Quantities with unit prices.
• Payment terms: 60 days from date of invoice; payments in foreign currency (if any) via telegraphic bank transfer with bank details provided.
• No price changes accepted after submission.
• Provide proof of financial capacity: audited financial statements for the last three years or management accounts.

• Register on the Central Supplier Database (CSD) and provide proof of registration.
• Provide a valid SARS tax compliance PIN.
• B‑BBEE compliance:

– Exempted Micro‑Enterprises (EME) submit a sworn affidavit confirming turnover ≤ R10 million and black‑ownership percentage.

– Qualifying Small Enterprises (QSE) with ≥ 51 % black ownership submit the same affidavit; others submit a SANAS‑accredited B‑BBEE certificate.

– All other bidders must submit a valid B‑BBEE certificate from a SANAS‑accredited verification agency.

• Provide a valid TV licence statement or affidavit confirming no licence is held.
• Submit certified copies of company registration, shareholders’ certificates and directors’ ID documents.
• Misrepresentation or fronting is a criminal offence and will lead to disqualification.
• Maintain or improve the B‑BBEE level awarded throughout the contract.