The appointment of the service provider to provide a real time cell analyser for onderstepoort biological products.

- Submit 1 original + 3 copies of tender documents by hand to 100 old soutpan road, onderstepoort, pretoria by 03 march 2026 at 13:00 (NO fax/email for local bidders). - Provide compulsory documents: csd registration, tax compliance, product catalogue, 3-year maintenance schedule, 3+ reference letters, oem/local agent authorization, and project plan. - Rtca must meet specs: 4x96-well plates, fit co2 incubator (max 660x660x906mm), 20-40°c operation, 36-month warranty, 2-year maintenance, and fda 21 cfr part 11-compliant software. - Include a laptop with intel core ultra 7, 16gb ram, 512gb ssd, windows 11 pro, and 3-year warranty. - Achieve ≥80% in functionality evaluation (rtca unit, laptop, project plan, references, oem certification) to qualify for price/bbbee stage. - Price must be fixed in ZAR (VAT 15%) and valid for 120 days; 80/20 PPPFA weighting applies (80% price, 20% BBBEE). - supplier must handle delivery, installation, iq/oq qualification, onsite training, and provide english documentation.

Closing date and time: 03 March 2026 at 13:00 hrs.
No compulsory briefing session.
Enquiries must be submitted by e‑mail to [email protected] at least four (4) working days before the closing date.
Submission of original signed documents must be hand‑delivered on the closing date; international bidders may fax/e‑mail but must provide original documents within three (3) working days after closing.

Supply Chain Manager – Onderstepoort Biological Products Ltd

Address: SOC Ltd, 100 Old Soutpan Road, Onderstepoort, Pretoria (Gauteng)

Email: [email protected]

Phone: not specified in the document.

Submit ONE original tender document plus THREE (3) copies – hand‑delivered to SOC LTD, 100 Old Soutpan Road, Onderstepoort, Pretoria. No faxed or e‑mailed bids will be considered (except international bidders as noted below).
All documents must be signed in black ink and the tenderer must sign the Tender Submission Register kept at the reception.
Include the following compulsory documents (missing any will lead to automatic disqualification):
Proof of registration on the Central Supplier Database (CSD) and tax compliance (CSD report not older than two months from closing date).
For foreign/international bidders: completed SBD1 form (request via [email protected]) and proof that they have no RSA office/representation.
Product catalogue with pictures and detailed specifications of the RTCA unit.
Three‑year maintenance schedule with cost breakdown.
Minimum three (3) reference letters (supply, installation and technical support of RTCA) dated within the last 36 months.
Company profile.
If bidding as an OEM, a letter from the OEM confirming manufacture of the equipment; if using a local authorised agent, a letter from the OEM authorising the agent.
Project plan with timelines and deliverables.
Completed Tender Structure form indicating Individual, JV, Consortium or Sub‑contractor arrangement and providing registration, VAT, contact and address details for each entity.
All pages must be numbered; missing or duplicated pages are the bidder’s responsibility.
Bids must be valid for 120 days from the closing date and quoted in South African Rand (ZAR).

Stage 1 – Compulsory document check: any missing compulsory document results in disqualification.
Stage 2 – Functionality evaluation: bidders must achieve a minimum score of 80 % to progress. Scoring is based on the weighted criteria (total 100 points):
RTCA unit catalogue (30 pts) – correct well format, size, temperature, humidity, power supply, UPS, accessories, warranty, maintenance, software features, qualification and training.
Laptop/computer specification (30 pts) – CPU, RAM, storage, display, OS, battery, camera, keyboard, graphics, security, ports, warranty.
Project plan (20 pts) – timelines for 0‑3 months, 4‑6 months, 7‑12 months.
Reference letters (10 pts) – 3‑5 references = 5 pts; >5 references = 10 pts.
OEM certification (10 pts).
Stage 3 – Price and Specific Goal evaluation (80/20 PPPFA weighting):
Price – 80 % of the total score (fixed‑price in ZAR, VAT 15 %).
Preference points – 20 % based on specific goals (BBBEE):
Historically disadvantaged (race) – 10 pts (≥51 % black ownership).
Historically disadvantaged (gender) – 8 pts (≥30 % women ownership).
Disability – 2 pts (doctor’s note or relevant certification).
Total points for price + preference must equal 100.
Bids that meet the functionality threshold will be invited to present their proposal at OBP premises (at bidder’s expense).

Scope: Supply, install, commission and support a Real‑Time Cell Analyzer (RTCA) system for the RDV department.

Equipment:

RTCA unit – minimum 4 × 96‑well plate format; external dimensions ≤ 660 × 660 × 906 mm, internal ≤ 505 × 535 × 633 mm; operating temperature 20‑40 °C, humidity up to 90 % RH; 240 V 50 Hz power supply; UPS 1.5‑2 kVA for ≥4 h.
Accessories – heat‑resistant cables, wired keyboard/mouse.
Warranty – 36 months; maintenance – 2 years with local support.
Software – live continuous and endpoint plots, data export to Excel, FDA 21 CFR Part 11 compliance, built‑in validation, one‑off cost inclusive of backup copy.
Qualification – supplier to deliver and obtain IQ and OQ protocols approved by OBP QA before acceptance; equipment must be fully operational and tested.
Laptop – Intel Core Ultra 7, 16 GB DDR5 (upgradeable to 32 GB), 512 GB SSD, 16" Full HD anti‑glare display, Windows 11 Pro, TPM 2.0, battery ≥12.6 h, HDMI 2.1, USB‑C Thunderbolt 4, etc.; warranty 3 years.
Training – onsite training and 3 months technical support; primary activities must not be outsourced.
Documentation – user manuals, technical documentation and maintenance guides in English.

All prices must be fixed amounts in South African Rand (ZAR) and quoted exclusive of VAT; VAT 15 % to be added.
Pricing schedule includes RTCA unit, software, laptop, UPS, accessories, delivery, installation, commissioning and onsite training.
Bids must remain valid for 120 days from the closing date.
Payment terms: payment within 30 days of receipt of invoice/statement.
No specific bond or guarantee is mentioned in the document.

Central Supplier Database (CSD) registration and up‑to‑date tax compliance (CSD report ≤ 2 months old).
For foreign bidders: completed SBD1 form and proof of no RSA office/representation.
Broad‑Based Black Economic Empowerment (BBBEE) – preference points awarded for race, gender and disability criteria as detailed in the evaluation criteria.
Company must be registered with the Companies and Intellectual Property Commission (CIPC) – implied by requirement for registration number.
No explicit CIDB or professional registration requirements are stated.

Supply, installation, and support of a real-time cell analyser (rtca) system for onderstepoort biological products

Supplies & Procurement Industry Profile

Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Onderstepoort Biological Products Limited

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