Appointment of a service provider for a total reward audit

Technical queries: Tsholofelo Gabela (012 426 5284, [email protected]). SCM queries: Thivhulawi Ratshibvumo (012 426 5227, [email protected]).

Submit proposals via email to [email protected]. Submissions to any other email address will be disqualified. Ensure all official forms (SBD 1, 4, 6.1, 7.2) are fully completed and signed. Include a company letterhead quotation. Late submissions will not be accepted.

The tender uses an 80/20 preference point system. Technical evaluation requires a minimum threshold of 70% to proceed to the next stage. Functionality criteria include: Company experience (20 points), Implementation plan (30 points), Reference letters (20 points), Senior Reward Person experience (10 points), Director experience (10 points), and Reward Consultant experience (10 points). Specific goals (20 points) are allocated based on woman ownership, black ownership, and EME/QSE status.

The service provider must conduct a total reward audit for approximately 5,500 employees using the SAGE300 system. Scope includes: Data validation and integrity testing, Pay structure and range architecture review, Employee placement and compa-ratio testing, Pay equity and equal pay analysis, Budget impact and affordability assessment, and Risk assessment and remediation planning. Deliverables include an Inception Report, Interim Diagnostic Report, Final Review Report, Executive Presentation, and supporting documentation.

Pricing must be submitted excluding VAT, with a sub-total, VAT, and grand total. Disbursements (travel/accommodation) must be included in the pricing schedule. Payment terms are 30 days after receipt of invoice.

Mandatory: Valid registration or membership with The South African Reward Association (SARA). Mandatory: CSD registration (provide proof). Mandatory: Tax Compliance Status (TCS) PIN or CSD number. Mandatory: B-BBEE certificate or sworn affidavit for preference points. Mandatory: SBD 1, 4, 6.1, and 7.2 forms.