Supply of bluetooth wireless headphones with dual microphone for statistics south africa

General eligibility:

• Open to natural or juristic persons (companies, partnerships, etc.).

Exclusions and disqualification risks:

• Bidders or their directors/trustees/shareholders employed by the state (unless fully disclosed).
• Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Bidders involved in collusive or corrupt practices.

Mandatory disclosure:

• Must disclose any relationships with state employees or other bidders.
• Must certify the bid was prepared independently, without collusion.
• False or incomplete declarations lead to disqualification and potential legal action.

Mandatory declaration of interest:

• Disclose if the bidder, any director, trustee, shareholder, member, partner, or person with a controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Disclose any relationship with employees of the procuring institution (Statistics South Africa).
• Disclose any interest in other related enterprises bidding for this contract.

Bidder certifications required:

• Certify the bid was prepared independently, without collusion with competitors.
• Certify no discussions with competitors regarding bid details (prices, specifications, market allocation).
• Certify no improper discussions with procuring institution officials, except for clarification.
• Certify bid terms were not disclosed to competitors before opening or award.

Automatic disqualification if:

• Listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Declaration is false or incomplete.

Consequences of false declarations:

• Bid rejection.
• Reporting to the Competition Commission for investigation and possible penalties.
• Reporting to the National Prosecuting Authority (NPA) for criminal investigation.
• Restriction from public sector business for up to 10 years under anti-corruption laws.

Quotation closing date: 01 June 2026.

Quotation closing time: 16:00.

Statistics South Africa.

• Email for quotations: [email protected]
• Email for SCM: [email protected]
• Telephone: 012 337 6373

Submit quotations exclusively via email to [email protected] by the closing date and time.

• Include a quotation reference number, validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN.
• Required documents: Quotation on company letterhead (with VAT number if registered), completed and signed SBD 4 form, e-filing copy of valid Tax Clearance certificate, certified copy of ID, and original/certified copy of CIPC registration.
• If unable to quote, provide written reasons to the same email.
• Late submissions will not be accepted.
• Failure to complete the SBD 4 form may result in disqualification.

Quotations will be evaluated on an 80/20 scoring system.

• 80 points allocated for price.
• 20 points allocated for Specific Goals and Preferential Points.
• Points for equity ownership by Historically Disadvantaged Individuals (HDIs): Black (10 points), Women (5 points), Disabled (2 points), Youth below 35 years (3 points).
• Bidders claiming points must provide proof: certified ID and company registration for race, women, and youth; medical certificate from HPCSA-registered practitioner for disability.
• The appointment will not necessarily be based on the lowest quote.

Supply 10 units of Bluetooth Wireless Headphones with dual speakers and microphone, compatible with MS Teams.

• Refer to the attached specification for detailed requirements.

Quotes must be detailed, specifying services and costs.

• Prices must be firm (valid) for the duration of the order.
• Prices dependent on exchange rates must factor in price escalations.
• Market-related prices will be negotiated with the preferred service provider.
• No upfront payment; payment will be made within 30 days of receiving a valid invoice upon delivery of goods/services.

Mandatory requirements:

• Registration on the Central Supplier Database (CSD). Provide CSD Master registration number (MAAA).
• Valid Tax Clearance Certificate (e-filing copy).
• Tax compliance status PIN.
• Certified copy of ID document.
• Original or certified copy of company registration (CIPC).
• VAT registration number if applicable.
• Complete and submit the Declaration of Interest (SBD 4) form.