Request - airports company

Supply and deliver arc protection switching gear uniforms to King Shaka International Airport. Items: 15 Cal ladies arc suit jacket (12), 15 Cal ladies arc suit pant (12), 15 Cal male arc jacket (21), 15 Cal male arc pants (21), 9.9 Cal/cm2 arc T-shirt long sleeve unisex (62), 55 Cal arc switching gloves (4), 40 Cal/cm2 arc thermal jacket (3), 21 Cal arc denim jeans ATPV 21 indigo blue sizes 28-50 (45 total: 13 ladies, 32 males), 9.6 Cal arc shirt (14), 15 Cal arc dust coat (3), arc balaclava 31 Cal (3). 50 mm silver reflective tape required on items 1, 2, 3, 4, 7, 9 and 10. Winning bidder must engage with the department before procuring.

Closing: 25 August 2026 at 14:00.

Clarification deadline: 19 August 2026 at 12:00.

Compulsory briefing: none (N/A).

Site inspection: none (N/A).

No compulsory briefing and no site inspection are scheduled (N/A).

SCM contact: Simphiwe Jili, [email protected].

Bid submission email: [email protected].

Switchboard: +27 11 723 1400.

Bidders may not contact any ACSA employee other than the named SCM contact regarding this bid.

Submission by email only to [email protected] before 14:00 on the closing date. Split the submission into at least four attachments, each no larger than 4MB; no other format is accepted.

All official forms must be completed, signed and each page signed or stamped. Do not retype forms or alter the bid document.

Late bids are rejected and no changes are allowed after closing.

Clarification requests may be submitted until 19 August 2026 at 12:00; responses are circulated to all bidders. Only the named SCM contact may be approached.

Mandatory returnable documents: SBD 3.3 priced offer; Declaration of Interest and Politically Exposed Persons form; SBD 4 Bidder's Disclosure; SBD 6.1 Preference Points Claim; signed Confidentiality and Non-Disclosure Agreement; B-BBEE certificate/scorecard or QSE/EME affidavit; medical certificate if claiming disability preference; SARS tax PIN or CSD number; Certificate of Incorporation showing ownership split; CSD report; VAT questionnaire; ACSA Terms and Conditions.

Missing mandatory documents, unsigned forms, late submission, or re-typed/altered forms will disqualify the bid.

Mandatory returnable documents: SBD 3.3 priced offer, Declaration of Interest and Politically Exposed Persons form, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim, Confidentiality and Non-Disclosure Agreement, B-BBEE certificate/scorecard or QSE/EME affidavit, verifiable medical certificate for disability preference claims, SARS tax PIN, Certificate of Incorporation showing ownership split, Central Supplier Database report, VAT questionnaire, and ACSA Terms and Conditions.

The 80/20 preference point system applies: price counts 80 points, specific goals 20 points.

Price is scored using the PPPFA formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pmin is the lowest acceptable price.

Specific goal points: B-BBEE Level 1 = 5; Level 2 = 4.5; Level 3 = 4; Level 4 = 3; Level 5 = 2; Level 6 = 0.5; Level 7 = 0.3; Level 8 = 0.1. Black youth majority-owned = 5; Black women majority-owned = 5; company majority owned by people with disabilities = 5; non-compliant contributor = 0.

Preference points are only awarded if supporting proof is submitted with the bid; otherwise no specific-goal points are claimed.

Supply and deliver specialized arc protection switching gear uniforms to King Shaka International Airport. Items and quantities:

1. 15 Cal ladies arc suit jacket - 12
2. 15 Cal ladies arc suit pant - 12
3. 15 Cal male arc jacket - 21
4. 15 Cal male arc pants - 21
5. 9.9 Cal/cm2 arc T-shirt long sleeve unisex - 62
6. 55 Cal arc switching gloves - 4
7. 40 Cal/cm2 arc thermal jacket - 3
8. 21 Cal arc denim jeans ATPV 21 indigo blue sizes 28-50 - 45 (13 ladies, 32 males)
9. 9.6 Cal arc shirt - 14
10. 15 Cal arc dust coat - 3
11. Arc balaclava 31 Cal - 3

50 mm silver reflective tape is required on items 1, 2, 3, 4, 7, 9 and 10.

The winning bidder must engage with the department before procuring.

The pricing schedule lists 11 items with quantities (see technical specifications). Bidders must quote cost per unit and total for each item, and provide totals excluding VAT, VAT, and total including VAT.

Pricing must be submitted on the prescribed SBD 3.3 pricing schedule only, quoting cost per unit and total for each line item, plus totals excluding VAT, VAT, and total including VAT. Any other pricing format may be disqualified.

Prices must remain firm for the 120-business-day validity period.

Disbursements are reimbursed at actual cost; the successful bidder must provide proof of expenses.

Tax: provide a SARS Tax Compliance Status PIN, or a CSD number if no PIN is available. Each consortium/JV/subcontractor party must submit its own.

CSD: the bidder must be registered on the Central Supplier Database and submit a CSD report.

B-BBEE: submit a B-BBEE certificate and scorecard, or a QSE/EME affidavit, to claim preference points.

Company registration: submit a Certificate of Incorporation showing ownership split.

VAT: complete the VAT questionnaire.

Declarations: SBD 4 Bidder's Disclosure and the Declaration of Interest/PEP form must disclose any relationship with ACSA or state employees; false declarations disqualify.

Security vetting may be required as ACSA is a National Key Point; ACSA will not contract with a bidder that fails vetting.

Foreign suppliers must complete the foreign supplier questionnaire.

ACSA may award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scorer where objective criteria allow, reject the lowest acceptable bid, or cancel the bid. Bids remain valid for 120 business days with firm prices. Bidders may not disclose bid information to third parties without ACSA's written approval; any third-party consultants must sign confidentiality agreements. Altering the bid document will disqualify the bid. ACSA is a National Key Point; bidders are subject to security vetting and ACSA will not contract with a bidder that fails vetting. The CNDA governs confidential information for 5 years or 1 year after the last disclosure, whichever is longer.

Validity period is 120 business days with firm prices. Security vetting applies as ACSA is a National Key Point; non-compliance with vetting prevents contracting.

Minimum requirement: bidders must submit a priced offer on the Price Schedule.

Price is scored under the 80/20 system: 80 points for price using Ps = 80(1 - (Pt - Pmin)/Pmin), 20 points for specific goals. Specific goal points: B-BBEE Level 1 = 5, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1; Black youth majority-owned = 5; Black women majority-owned = 5; company majority owned by people with disabilities = 5; non-compliant = 0. Claims must be supported by proof.