Freepen Building, 120 A, Henry street - Westdene - Bloemfontein - 9301
Organization Type
GOVERNMENT
Published
08 Jul 2026
OCDS Reference
ocds-9t57fa-161756
Summary
Postbank soc is inviting quotations for the servicing and refuelling of a 450 kva volvo standby diesel generator at its bloemfontein premises over a 24-month period. The contract includes quarterly preventive maintenance (8 visits), annual load bank testing, diesel fuel supply, and 24/7 emergency call-out support. Bidders must meet mandatory experience and licensing requirements and submit a detailed cost breakdown by 20 july 2026.
Key Requirements
Submit quotation via email to [email protected] before 20 July 2026 at 16:30; late submissions are disqualified.
Provide proof of minimum 5 years' diesel generator maintenance experience, 3 signed reference letters, valid business and fuel distribution licenses, public liability insurance, and a company profile with 3 similar contracts.
Complete and sign all Annexures (including SBD 4 and SBD 6.1) and be registered on the Central Supplier Database (CSD).
Quote in ZAR, VAT inclusive (if registered), with a full cost breakdown per Annex D, including Year 1 and Year 2 prices and any discounts for the 2-year commitment.
Deliver quarterly servicing (8 visits) including oil/filter changes, fuel/air/coolant system service, ATS testing, and detailed service reports within 5 working days.
Supply Ultra-Low Sulfur Diesel (max 10 ppm sulfur) with scheduled top-ups before each quarterly visit and on-demand deliveries, providing fuel delivery certificates.
Provide 24/7 emergency call-out support with a dedicated contact number and include annual load bank testing (30 minutes at 80% load).
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ 11_2026 Servicing and refuelling of the generator.pdfReview complete
Description
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf
Important Dates
08 Jul
2026
PUBLICATION
Tender Published
Tender was published
20 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ 11_2026 Servicing and refuelling of the generator.pdf
Postbank SOC Limited invites quotations for a 24-month contract for quarterly preventive maintenance and diesel refueling of a 450 kVA Volvo standby generator located in Bloemfontein, Free State. The contract includes 8 scheduled service visits, load bank testing, emergency call-out support, and supply of Ultra-Low Sulfur Diesel fuel.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The requirement is for servicing and refuelling of a standby diesel generator for a period of 24 months.
The work involves quarterly preventive maintenance and regular diesel refuelling at the Freepen Building in Bloemfontein.
Important Dates
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Closing date and time: 20 July 2026 at 16:30.
RFQ validity period: 90 days from closing date.
No briefing sessions, site visits, or clarification deadlines are mentioned in the document.
Contact Information
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Physical address: Freepen Building, 120 A Henry Street, Westdene, Bloemfontein.
No telephone number or department name provided.
Submission Guidelines
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Submit your quotation via email to the correct address: [email protected]. Failure to send to this address will result in non-consideration.
Closing date and time: 20 July 2026 at 16:30. Late submissions will not be accepted.
Complete and sign all Annexures, including the Standard Bidding Document (SBD).
Quotation must remain valid for 90 days from the closing date.
Do not deliver goods/services before receiving an official Postbank Award Letter or Purchase Order (PO); payment will not be made for unauthorised deliveries.
Returnable Documents
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Vendors are required to submit a completed pricing schedule.
All submissions must be emailed to Postbank Procurement Unit within the validity period.
Evaluation Criteria
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Mandatory requirements: minimum 5 years' experience in diesel generator maintenance; provide 3 signed reference letters; valid business license; valid fuel distribution license; valid public liability insurance; company profile with at least 3 references for similar contracts; proposed service schedule.
Price scoring: benchmark against lowest acceptable tender, using 80/20 or 90/10 preference point system (to be determined after receipt of tenders).
Specific goals: 20 points allocated for Historically Disadvantaged Individuals (8), Women (7), Disabled (5) under the 80/20 system; proof required to claim points.
Technical Specifications
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Scope: Quarterly preventive maintenance and regular diesel refuelling for a 450 kVA Volvo standby diesel generator over 24 months.
Generator details: Make/Model: Volvo DGDF2389 UTAD 1344GE; Capacity: 450 KVA; Location: Freepen Building, 120A Henry Street, Westdene, Bloemfontein; Serial No: 6518; Fuel tank capacity: ±450 litres.
Quarterly servicing: 8 visits total (4 per year). Each visit includes full inspection (engine, alternator, control panel, battery), oil and filter change (OEM-approved), fuel/air/coolant system service, cleaning of radiator, functional testing of ATS, calibration of gauges, and detailed service report within 5 working days.
Annual load bank testing: once per year, 30 minutes at 80% load (approx. 360 kW), record key parameters.
Diesel fuel supply: Ultra-Low Sulfur Diesel (ULSD) compliant with BS-VI/Euro-V or SANS 342 (max 10 ppm sulfur); free from water/sediment/microbial contamination; scheduled top-ups before each quarterly visit and on-demand deliveries; fuel delivery certificate/waybill required.
Emergency support: 24/7 call-out included, dedicated contact number, response time per Postbank requirements.
Reporting: Comprehensive service report after each visit, including test results, photographs, and recommendations.
Methodology
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Perform 8 scheduled preventive maintenance visits over 24 months (4 per year).
Each visit includes a full inspection of the generator set (engine, alternator, control panel, battery system).
Conduct load bank testing once per year for 30 minutes at 80% load.
Include a total (VAT Excl.), VAT at 15%, and Total Price (VAT Incl).
Financial Requirements
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Provide full cost breakdown on official company letterhead.
Prices must be VAT inclusive (if VAT registered) and quoted in ZAR.
Include any discounts for 2-year commitment.
Pricing schedule (Annex D) must itemise: Quarterly Generator Servicing (per visit), Annual Load Bank Testing (2 tests), Diesel Fuel Supply (per litre, including escalations), Emergency Call-Out (per call, max 4/year).
Show Year 1 and Year 2 prices (VAT Excl.), total (VAT Excl.), VAT at 15%, and total (VAT Incl).
Warrant that pricing is error-free and services will be executed at quoted price.
Compliance Requirements
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Mandatory (Phase 1): Minimum 5 years' experience in diesel generator maintenance; 3 signed reference letters; valid business license; valid fuel distribution license; valid public liability insurance; company profile with 3 references; proposed service schedule.
General: Registered on Central Supplier Database (CSD); tax compliance; complete and sign all SBDs and Annexures.
B-BBEE/Specific Goals: 20 points for specific goals (HDI 8, Women 7, Disabled 5 under 80/20 system); submit proof to claim points.
Other: Complete bidder's disclosure declarations (SBD 4); adhere to General Conditions of Contract (National Treasury).
B-BBEE Requirements
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Specific Goals carry 20 points in the evaluation.
Points are allocated for Historically Disadvantaged Individuals (8 points), Women (7 points), and Disabled persons (5 points) under the 80/20 system.
You must submit proof/documentation to claim these points; failure to do so means you forfeit them.
The organ of state reserves the right to verify any claims.
Health & Safety
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf
Maintain valid Public Liability insurance to cover injury or damage during servicing.
Fuel must be delivered using properly calibrated, licensed, and roadworthy tanker vehicles compliant with dangerous goods regulations.
Each fuel delivery requires a certificate/waybill showing date, time, quantity, temperature-corrected volume, and batch quality.
Ensure zero tolerance for fuel contamination or spillage incidents.
Contractual Terms
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf
Postbank's standard conditions of purchase apply.
No goods/services may be delivered before an official Postbank Award Letter or Purchase Order (PO) is issued; payment refused for unauthorised deliveries.
Postbank reserves the right to cancel/reject any quote, not award to lowest bidder, award parts to different bidders, or not award at all.
Service provider must warrant pricing is error-free and services will be executed at that price.
General Conditions of Contract as prescribed by National Treasury apply (refer to provided link).
Requirements
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf (RFQ)
Complete and sign all Annexures and Standard Bidding Documents.
Ensure compliance with tax obligations.
Keep Postbank updated on your business status.
Submit RFQ responses to the correct email address on the cover page.
Be registered on the Central Supplier Database (CSD).
Complete the bidder's disclosure declarations regarding state employment, relationships, and other interests.
Adhere to the General Conditions of Contract prescribed by National Treasury.
Section
Source: RFQ 11_2026 Servicing and refuelling of the generator.pdf
Two-phase evaluation: Mandatory Requirements (pass/fail) then Commercial Evaluation (Price 80, Specific Goals 20).
Preference point system (80/20 or 90/10) determined after receipt of tenders.
Price scoring formulas provided for both systems, benchmarking against lowest acceptable tender.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
173 Nelson Mandela Dr, Westdene, Bloemfontein, 9301, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
01 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.