Closed: Supply & delivery of CCTV tester (ip 9800 5-in-1 + poe) – artscape, western cape

Section

Source: RFQ_ CCTV.pdf (RFQ)

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be

awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points

based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of

this tender:

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4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether

the 80/20 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that the 80/20 preference point system will apply

and that the highest acceptable tender will be used to determine the applicable preference point system;

(b) any other invitation for tender, that the 80/20 preference point system will apply and that the lowest

acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the and 80/20 preference point

system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where the 80/20 preference point system is applicable, corresponding points must also be indicated

as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points claimed

(80/20 system)

allocated

The specific goals allocated points in terms of this (To be completed by the

(80/20 system) tender tenderer)

(To be completed by the

organ of state)

B-BBEE Status level 1 = 20 points 20

B-BBEE Status level 2 = 18 points

B-BBEE Status level 3 = 14 points

B-BBEE Status level 4 = 12 points

B-BBEE Status level 5 = 8 points

B-BBEE Status level 6 = 6 points

B-BBEE Status level 7 = 4 points

B-BBEE Status level 8 = 2 points

Non-compliant contributor = 0 point

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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Sbd6.2

Declaration certificate for local production and content for designated sectors

This Standard Bidding Document (SBD) must form part of all bids invited. It contains general information and serves as a

declaration form for local content (local production and local content are used interchangeably).

Before completing this declaration, bidders must study the General Conditions, Definitions, Directives applicable in respect of

Local Content as prescribed in the Preferential Procurement Regulations, 2011, the South African Bureau of Standards (SABS)

approved technical specification number SATS 1286:2011 (Edition 1) and the Guidance on the Calculation of Local Content

together with the Local Content Declaration Templates [Annex C (Local Content Declaration: Summary Schedule), D (Imported

Content Declaration: Supporting Schedule to Annex C) and E (Local Content Declaration: Supporting Schedule to Annex C)].

General Conditions

1.1. Preferential Procurement Regulations, 2011 (Regulation 9) makes provision for the promotion of local production and

content.

1.2. Regulation 9.(1) prescribes that in the case of designated sectors, where in the award of bids local production and content

is of critical importance, such bids must be advertised with the specific bidding condition that only locally produced

goods, services or works or locally manufactured goods, with a stipulated minimum threshold for local production and

content will be considered.

1.3. Where necessary, for bids referred to in paragraph 1.2 above, a two stage bidding process may be followed, where the

first stage involves a minimum threshold for local production and content and the second stage price and B-BBEE.

1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in such a manner that the local

production and content of the overall value of the contract is reduced to below the stipulated minimum threshold.

1.5. The local content (LC) expressed as a percentage of the bid price must be calculated in accordance with the SABS

approved technical specification number SATS 1286: 2011 as follows:

LC = [1 - x / y]

Where

x is the imported content in Rand

y is the bid bid price in Rand excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate published by

South African Reserve Bank (SARB) at 12:00 on the date of advertisement of the bid as indicated in paragraph 4.1

below.

The SABS approved technical specification number SATS 1286:2011 is accessible on

http:/www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6 A bid may be disqualified if –

(a) this Declaration Certificate and the Annex C (Local Content Declaration: Summary Schedule) are not submitted

as part of the bid documentation; and

(b) the bidder fails to declare that the Local Content Declaration Templates (Annex C, D and E) have been audited

and certified as correct.

Definitions

2.1. “bid” includes written price quotations, advertised competitive bids or proposals;

2.2. “bid price” price offered by the bidder, excluding value added tax (VAT);

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2.3. “contract” means the agreement that results from the acceptance of a bid by an organ of state;

2.4. “designated sector” means a sector, sub-sector or industry that has been designated by the Department of Trade and

Industry in line with national development and industrial policies for local production, where only locally produced

services, works or goods or locally manufactured goods meet the stipulated minimum threshold for local production and

content;

2.5. “duly sign” means a Declaration Certificate for Local Content that has been signed by the Chief Financial Officer or other

legally responsible person nominated in writing by the Chief Executive, or senior member / person with management

responsibility(close corporation, partnership or individual).

2.6. “imported content” means that portion of the bid price represented by the cost of components, parts or materials which

have been or are still to be imported (whether by the supplier or its subcontractors) and which costs are inclusive of the

costs abroad (this includes labour or intellectual property costs), plus freight and other direct importation costs, such as

landing costs, dock duties, import duty, sales duty or other similar tax or duty at the South African port of entry;

2.7. “local content” means that portion of the bid price which is not included in the imported content, provided that local

manufacture does take place;

2.8. “stipulated minimum threshold” means that portion of local production and content as determined by the Department

of Trade and Industry; and

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing another person to

support such primary contractor in the execution of part of a project in terms of the contract.

The stipulated minimum threshold(s) for local production and content (refer to Annex A of SATS 1286:2011) for this bid

is/are as follows:

Description of services, works or goods Stipulated minimum threshold

_______________________________ _______%

Does any portion of the services, works or goods offered

have any imported content?

(Tick applicable box)

Yes NO

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as prescribed in paragraph 1.5 of

the general conditions must be the rate(s) published by SARB for the specific currency at 12:00 on the date of

advertisement of the bid.

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The relevant rates of exchange information is accessible on www.reservebank.co.za.

Indicate the rate(s) of exchange against the appropriate currency in the table below (refer to Annex A of SATS 1286:2011):

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

Were the Local Content Declaration Templates (Annex C, D and E) audited and certified as correct?

(Tick applicable box)

Yes NO

5.1. If yes, provide the following particulars:

(a) Full name of auditor: ...............................................................

(b) Practice number: ...................................................................................

(d) Email address: ...................................................................................

(Documentary proof regarding the declaration will, when required, be submitted to the satisfaction of the

Accounting Officer / Accounting Authority)

Where, after the award of a bid, challenges are experienced in meeting the stipulated minimum threshold for local content

the dti must be informed accordingly in order for the dti to verify and in consultation with the AO/AA provide directives in

this regard.

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Local content declaration

(Refer to annex b of sats 1286:2011)

Local content declaration by chief financial officer or other legally responsible person nominated

In writing by the chief executive or senior member/person with management responsibility (close

Corporation, partnership or individual)

In respect of bid NO. .................................................................................

ISSUED BY: (Procurement Authority / Name of Institution):

.........................................................................................................................

1 The obligation to complete, duly sign and submit this declaration cannot be transferred to an external authorized

representative, auditor or any other third party acting on behalf of the bidder.

2 Guidance on the Calculation of Local Content together with Local Content Declaration Templates (Annex C, D and E)

is accessible on http://www.thdti.gov.za/industrial development/ip.jsp. Bidders should first complete Declaration D. After

completing Declaration D, bidders should complete Declaration E and then consolidate the information on Declaration C.

Declaration C should be submitted with the bid documentation at the closing date and time of the bid in order to

substantiate the declaration made in paragraph (c) below. Declarations D and E should be kept by the bidders for

verification purposes for a period of at least 5 years. The successful bidder is required to continuously update Declarations

C, D and E with the actual values for the duration of the contract.

I, the undersigned, ..................................................................................... (full names),

do hereby declare, in my capacity as ............................................. ...........

of ...............................................................................................................(name of bidder entity), the following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that:

(i) the goods/services/works to be delivered in terms of the above-specified bid comply with the

minimum local content requirements as specified in the bid, and as measured in terms of SATS 1286:2011;

and

(ii) the declaration templates have been audited and certified to be correct.

1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and E

which has been consolidated in Declaration C:

Bid price, excluding VAT (y) R

Imported content (x), as calculated in terms of SATS 1286:2011 R

Stipulated minimum threshold for local content (paragraph 3 above)

Local content %, as calculated in terms of SATS 1286:2011

If the bid is for more than one product, the local content percentages for each product contained in Declaration C shall

be used instead of the table above.

The local content percentages for each product has been calculated using the formula given in clause 3 of SATS

1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and

(d) I accept that the Procurement Authority / Institution has the right to request that the local content be verified in

terms of the requirements of SATS 1286:2011.

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(e) I understand that the awarding of the bid is dependent on the accuracy of the information furnished in this

application. I also understand that the submission of incorrect data, or data that are not verifiable as described in SATS

1286:2011, may result in the Procurement Authority / Institution imposing any or all of the remedies as provided for in

Regulation 13 of the Preferential Procurement Regulations, 2011 promulgated under the Preferential Policy Framework

Act (PPPFA), 2000 (Act No. ).

Signature: date: ___________

WITNESS No. 1 DATE: ___________

WITNESS No. 2 DATE: ___________

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Sbd8

Declaration of bidder’s past supply chain management practices

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured,

all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have-

a. abused the institution’s supply chain management system;

b. committed fraud or any other improper conduct in relation to such system; or

c. failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the

bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s database as companies or Yes No

persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing of

this restriction by the National Treasury after the audi alteram partem rule was

applied).

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of Yes No

section 29 of the Prevention and Combating of Corrupt Activities Act (No )?

The Register for Tender Defaulters can be accessed on the National Treasury’s website

(www.treasury.gov.za) by clicking on its link at the bottom of the home page.

4.2.1 If so, furnish particulars:

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4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside of Yes No

the Republic of South Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

4.4 Was any contract between the bidder and any organ of state terminated during the past five Yes No

years on account of failure to perform on or comply with the contract?

4.4.1 If so, furnish particulars:

Certification

I, the undersigned (full name).........................................................

Certify that the information furnished on this declaration form is true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me should this

Declaration prove to be false.

................................................ ................................

Signature Date

.............................................. ................................

Position Name of Bidder

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Sbd9

Certificate of independent bid determination

1 This Standard Bidding Document (SBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between, or

concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal

relationship and if it involves collusive bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning

that it cannot be justified under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable

steps to prevent abuse of the supply chain management system and authorizes accounting officers and

accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused the institution’s supply

chain management system and or committed fraud or any other improper conduct in relation to such

system.

b. cancel a contract awarded to a supplier of goods and services if the supplier committed any

corrupt or fraudulent act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids

are considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be completed

and submitted with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and

proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly

conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and

/ or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.

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Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid:

(Bid Number and Description)

in response to the invitation for the bid made by:

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: that:

(Name of Bidder)

I have read and I understand the contents of this Certificate;
I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete

in every respect;

I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the

bidder;

Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine

the terms of, and to sign the bid, on behalf of the bidder;

For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall

include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

the bidder

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The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor. However communication between partners in a joint venture

or consortium3 will not be construed as collusive bidding.

In particular, without limiting the generality of paragraphs 6 above, there has been no consultation,

communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and conditions of the

bid; or

(f) bidding with the intention not to win the bid.

In addition, there have been no consultations, communications, agreements or arrangements with any competitor

regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services

to which this bid invitation relates.

The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the

contract.

3 Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property,

capital, efforts, skill and knowledge in an activity for the execution of a contract.

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I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission

for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition

Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not exceeding ten (10)

years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable

legislation.

......................................................... .......................................

Signature Date

.......................................................... .......................................

Position Name of Bidder

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Supply and delivery of a CCTV tester (ip 9800 5-in-1 + poe) – RFQ063/2026

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Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

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