Catering services for NLC education and awareness workshop in burgersdorp, eastern cape

Closing date: 19 June 2026 at 11:00 SAST. RFQ Validity Period: 60 days from issue date (17 June 2026). Event date: 24 June 2026 (catering service required).

RFQ enquiries: Email [email protected]. Technical enquiries: Email [email protected]. Telephone: SCM Unit 012 432 1302, General Enquiries 012 432 1414. Submission: E-TENDER PORTAL (online only). Bidders must not canvass officials or collude with other bidders. Responses to enquiries may be shared with all bidders for transparency.

Submit online only via the E-TENDER PORTAL by 19 June 2026 at 11:00 SAST. Late or incomplete submissions are disqualified. Required documents: Signed SBD Forms (SBD 1, SBD 4, SBD 6.1), POPIA Consent Form, B-BBEE Certificate or Sworn Affidavit, Full CSD Report with SARS Tax Compliance Status, NLC Pricing Schedule, and Municipality Certificate of Acceptability for Food Premises (Eastern Cape). Do not deliver goods or services without an official Purchase Order. Bidders must bring their own cutlery, plates, tablecloths, cups, and serviettes. Hard copies of additional documents (e.g., COIDA, qualifications) may be requested within 3 working days of an NLC SCM request.

Required documents: Quotation, Signed SBD Forms (SBD 1, SBD 4, SBD 6.1), POPIA Consent Form, B-BBEE Certificate/Sworn Affidavit, Full CSD Report with SARS Tax Compliance Status, Municipality Certificate of Acceptability for Food Premises (Eastern Cape), NLC Pricing Schedule. Submission: E-TENDER PORTAL (online only).

Evaluation follows the Preferential Procurement Regulations 2022 and PPPFA, using a 5-stage process: 1) Submission compliance (deadline, format, completeness). 2) Administrative compliance: SBD Forms (SBD 1, SBD 4, SBD 6.1), POPIA Consent Form, B-BBEE Certificate/Sworn Affidavit, CSD Report with Tax Compliance. 3) Mandatory requirements: SBD4, signed pricing schedule, Municipality Food Premises Certificate (Eastern Cape). 4) Price (80 points) and Specific Goals (20 points). Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific Goals: Black Ownership (100%: 8 pts, 51-99%: 4 pts, <51%: 0 pts), Women Ownership (100%: 4 pts, 30-99%: 2 pts, <30%: 0 pts), Youth Ownership (100%: 4 pts, 30-99%: 2 pts, <30%: 0 pts), Disability Ownership (≥20%: 4 pts, 10-20%: 2 pts, <10%: 0 pts). Evidence required: CIPC Report (Black Ownership), B-BBEE Certificate/Sworn Affidavit, Doctor’s Letter (disability). 5) Due diligence and contract negotiation.

Event: Education and Awareness Workshop, Eastern Cape. Date: 24 June 2026. Venue: Burgersdorp Town Hall, 1 Jan Greyling Street, Burgersdorp. Lunch time: 12:00 PM. Delegates: 200. Pre-packaged lunch requirements: 2 starches (pap, dumpling/samp/rice), 2 meats (roasted/grilled chicken, lamb/beef), 2 salads (potato salad, chakalaka), 2 vegetables (pumpkin, spinach). Beverages: 400 bottled still water (SANBWA-compliant), 200 soft drinks/100% fruit juice (cans, 1 per person). Additional requirements: Bring own cutlery, plates, tablecloths, cups, serviettes. Deliver food on time. Print and bring the specification daily. Use refuse bags and remove all waste after service. Duration: One day.

Bidders may be required to submit certified copies of qualifications, membership certificates, and COIDA documentation within 3 working days of a request by the NLC SCM unit. Failure to submit these documents within the stipulated time will render the bid non-responsive.

Submit pricing via the NLC Pricing Schedule, inclusive of all applicable taxes. Competitive pricing is required, as 80 points are allocated to price in the evaluation. Payment terms and guarantees are not explicitly detailed in the document.

Mandatory: Register on Central Supplier Database (CSD) at www.csd.gov.za and provide CSD Summary Report. Submit SARS Tax Compliance Status (TCS PIN) or CSD number if TCS unavailable. B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs). Signed SBD Forms (SBD 1, SBD 4, SBD 6.1). POPIA Consent Form. Municipality Certificate of Acceptability for Food Premises (Eastern Cape). COIDA registration and proof of good standing with Compensation Fund. Foreign suppliers without local entities are exempt from CSD registration. Each party in a consortium/joint venture must submit separate TCS Certificates/PINs/CSD numbers. Bids must be in English. Collusion or canvassing officials is prohibited and will result in disqualification.

20 points are allocated for Specific Goals under B-BBEE criteria: 1) Black Ownership: 100% (8 points), 51-99% (4 points), <51% (0 points). 2) Women Ownership: 100% (4 points), 30-99% (2 points), <30% (0 points). 3) Youth Ownership: 100% (4 points), 30-99% (2 points), <30% (0 points). 4) Disability Ownership: ≥20% (4 points), 10-20% (2 points), <10% (0 points). Evidence required: CIPC Report (Black Ownership), B-BBEE Certificate/Sworn Affidavit, Doctor’s Letter (disability).

Bottled water must comply with South African National Bottled Water Association (SANBWA) standards for hygiene, food safety, quality, packaging, and environmental legislation. All employees (including contractors) must be covered under the Compensation for Occupational Injuries and Diseases Act (COIDA). The NLC may request proof of COIDA registration and good standing with the Compensation Fund.

All copyright and intellectual property in the RFQ vests with the NLC. Late or incomplete submissions are disqualified. No services or goods may be delivered without an official Purchase Order. RFQ terms take precedence over other documents. Bidders must comply with PPPFA and NLC SCM Policy. The Commission reserves the right to request COIDA proof and conduct due diligence. Performance reviews are conducted annually or at contract completion. Non-performance may lead to remedial actions or contract termination. Confidentiality is required; bids are contractually binding. Personal information is processed under POPIA and the NLC Data Privacy Policy. Bidders must report unauthorized access to personal information.

Bidders must register on the Central Supplier Database (CSD) at www.csd.gov.za and provide their CSD registration number with a CSD Summary Report. Tax compliance is mandatory; submit SARS TCS PIN or CSD number if TCS is unavailable. Foreign suppliers without local entities are exempt from CSD registration. Each party in a consortium/joint venture must submit separate TCS Certificates/PINs/CSD numbers.

Evaluation follows the Preferential Procurement Regulations 2022 and PPPFA. Stages: 1) Submission compliance, 2) Administrative compliance (SBD Forms, POPIA, B-BBEE, CSD), 3) Mandatory requirements (SBD4, pricing schedule, food premises certification), 4) Price (80 points) and Specific Goals (20 points), 5) Due diligence and contract negotiation. Price scoring: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific Goals: Black, Women, Youth, and Disability Ownership with defined point allocations.