Supply of printed business cards with qr codes (2 650 cards) – national film and video foundation

{"closingDate":"17 September 2026","closingTime":"11:00 AM"}

{"name":null,"email":"[email protected]","phone":"011 483 4880","department":"prices and total price inclusive of VAT must be provided","address":"SCM REQUEST FOR QUOTATION FORM"}

Returnable Documents: f. CSD registration proof, DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

Compliance Checklist Requirements for all Services/Goods and works: Suppliers are required to complete, sign and submit the below Mandatory forms/documents. Company profile. Additional returnable documents...

Bidders must not be employed by the state or have connections to NFVF staff; cannot have relationships with procuring institution personnel; must not have interests in related enterprises; may not sub-contract more than 25% of contract value to non-EME enterprises; must not engage in fraud or improper supply chain practices; must meet B-BBEE requirements (Level 1/2, ownership by black people, gender representation, disability inclusion); must complete SBD 4, SBD 6.1, SBD 8, and SBD 9 forms; must provide CSD registration proof and valid TCC/Pin certificate; must submit B-BBEE certificate or sworn affidavit

Appointment of a service provider to design

Exhibition stands and printing of qr code business

Cards for the nfvf.

RFQ Closing Time 11:00 AM

Conditions of

• All administrative documents to be duly completed and

BIDDING signed.

• No late bids will be accepted.
• Award of the RFQ will be subjected to the General Conditions

of Contract and/or the Service Level Agreement (SLA),

whichever is applicable

• Bidders not complying with the requirements and completion

of SBD documents will be disqualified.

• Unit prices and total price inclusive of VAT must be provided

for items listed on the specifications

forms/documents. Description of Requirements

a SBD 4

b. SBD 6.1

c. SBD 8

d. SBD 9

e. Three references in providing similar services. The references must not be

older than three years.

f. Company profile

word “competitor” shall include any individual or organization, other than the bidder,

whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line

of business as the bidder

CSD registration proof

Declaration of bidder’s past supply chain management practices

f. CSD registration proof

B-BBEE Minimum Level: 1

Points Allocation: 90 points

B-BBEE Details: Delivery Address:

National Film and Video Foundation (NFVF)

87 Central Street

Houghton Estate

Johannesburg

2198

Note: for procurement of goods and services exceeding the

Threshold value of r2000.00, Preferential procurement regulation

Of 2022 would apply.

Quotations above the value of R2000.00 will be evaluated on 80/20 preference points

system, where 80 is for price and 20 for specific goals.

The following table would apply for allocation of preference points

Specific Goals Number of Proof to be submitted

(PPPFA sec 2 (1) (d) points to claim specific

Enterprises (80/20 system) goals

B-BBEE Level 1 or 2 5 Valid B-BBEE

certificate or Affidavit

Owned by black people (50% or more) 3 Valid B-BBEE

certificate or Affidavit

Owned by black people who are youth 4 Certified ID copies of

directors

Owned by Black people who are woman (50% or 5 Valid B-BBEE

more) certificate or Affidavit

Owned by black people with disabilities 3 Medical Certificate

Total 20

Bidders are required to provide proof of claim for each specific goal and failure to

provide proof, zero will be allocated on that specific goal.

Risk Assessment: If the highest-scoring bid is deemed too risky or has a poor track record,

the tender might be awarded to a more reliable bidder with a lower score.

Section 2(1)(f) of the 2022 Preferential Procurement Regulations states that a contract

must be awarded to the tenderer who scores the highest points, unless there are

objective criteria that justify awarding the contract to another tenderer.

NB: Compliance Checklist Requirements for all Services/Goods and works

Suppliers are required to complete, sign and submit the below Mandatory

forms/documents. Description of Requirements

a SBD 4

b. SBD 6.1

c. SBD 8

d. SBD 9

e. Three references in providing similar

Preference points claim form in terms of the Preferential Procurement Regulation: Bidders who claim points in respect of Specific goals must complete the following... Bidders who qualify as EMEs in terms of the B-BBEE Act must submit a certificate... Bidders other than EMEs must submit their original and valid B-BBEE status level certificate... A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract... A person awarded a contract may not sub-contract more than 25% of the value of the contract to a person who is not an EME... unless the contract is sub-contracted to an EME that...

provide proof, zero will be allocated on that specific goal.

Risk Assessment: If the highest-scoring bid is deemed too risky or has a poor track record,

the tender might be awarded to a more reliable bidder with a lower score.

Section 2(1)(f) of the 2022 Preferential Procurement Regulations states that a contract

must be awarded to the tenderer who scores the highest points, unless there are

objective criteria that justify awarding the contract to another tenderer.

NB: Compliance Checklist Requirements for all Services/Goods and works

of combining their expertise, property, capital, efforts, skill and knowledge

in an activity for the execution of a contract.

3.4. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications,

prices, including methods, factors or formulas used to calculate prices, market

allocation, the intention or decision to submit or not to submit the bid, bidding with the

intention not to win the bid and conditions or delivery particulars of the products or

services to which this bid invitation relates.

3.5. The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor before the date and time of the official

bid opening or of the awarding of the contract.

3.6. The bidder did not consult, communicate, agree to, or make arrangements with any

official of the procuring institution prior to and during the bidding process except to

provide clarification on the bid submitted where so required by the institution; the

bidder was not involved in drafting the specifications or terms of reference for this bid.

3.7. I am aware that, in addition, and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, suspicious bids will be

reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act No

and or may be reported to the National Prosecuting Authority (NPA) for criminal

investigation and or may be restricted from conducting business with the public sector

for a period not exceeding ten (10) years in terms of the Prevention and Combating

of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2, and 3

9.1 Name of company/firm: .....................................................................................

9.2 VAT registration number: .....................................................................................

9.3 Company registration number: ......................................................................

:

9.4 Type of company/ firm

Υ Partnership/Joint Venture / Consortium

Υ One person business/sole propriety

Υ Close corporation

Υ Company

Υ (Pty) Limited

[Tick applicable box]

9.5 Describe principal business activities

....................................................................................................................................

....................................................................................................................................

9.6 Company classification

Υ Manufacturer

Υ Supplier

Υ Professional service provider

Υ Other service providers, e.g. transporter, etc.

[Tick applicable box]

9.7 Total number of years the company/firm has been in business?

..........................................

9.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the B-BBE status level

of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the

company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed

as shown in paragraph 7, the contractor may be required to furnish

documentary proof to the satisfaction of the purchaser that the claims

are correct;

(iv) If the specific goal has been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the

purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a

fraudulent basis, from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied;

and

(e) forward the matter for criminal prosecution

2. .1 “all applicable taxes” includes value-added tax, pay as you earn, income tax,

unemployment insurance fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1

of the Broad -Based Black Economic Empowerment Act;

2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a

measured entity based on its overall performance using the relevant scorecard

contained in the Codes of Good Practice on Black Economic Empowerment, issued

in terms of section 9(1) of the Broad-Based Black Economic

Empowerment Act;

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an

invitation by an organ of state for the provision of services, works or goods, through

price quotations, advertised competitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black

Economic Empowerment Act, 2003 (Act No. );

2.6 “comparative price” means the price after the factors of a non-firm price and all

unconditional discounts that can be utilized have been taken into consideration;

2.7 “consortium or joint venture” means an association of persons for the purpose of

combining their expertise, property, capital, efforts, skill and knowledge in an activity

for the execution of a contract;

2.8 “contract”Error! Bookmark not defined. means the agreement that results from the

acceptance of a bid by an organ of state;

2.9 “EME” means any enterprise with an annual total revenue of R5 million or less .

2.10 “Firm price” means the price that is only subject to adjustments in accordance with

the actual increase or decrease resulting from the change, imposition, or abolition of

customs or excise duty and any other duty, levy, or tax, which, in terms of the law or

regulation, is binding on the contractor and demonstrably has an influence on the price

of any supplies, or the rendering costs of any service, for the execution of the contract;

2.11 “functionality” means the measurement according to predetermined norms, as set

out in the bid documents, of a service or commodity that is designed to be practical

and useful, working or operating, taking into account, among other factors, the quality,

reliability, viability and durability of a service and the technical capacity and ability of a

bidder;

2.12 “non-firm prices” means all prices other than “firm” prices;

2.13 “person” includes a juristic person;

2.14 “rand value” means the total estimated value of a contract in South African currency,

calculated at the time of bid invitations, and includes all applicable taxes and excise

duties;

2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work

to, or employing, another person to support such primary contractor in the execution

of part of a project in terms of the contract;

2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of

Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of

the Broad-Based Black Economic Empowerment Act and promulgated in the

Government Gazette on 9 February 2007;

2.17 “trust” means the arrangement through which the property of one person is made

over or bequeathed to a trustee to administer such property for the benefit of another

person; and

2.18 “trustee” means any person, including the founder of a trust, to whom property is

bequeathed in order for such property to be administered for the benefit of another

person.

Sbd 9

D2: certificate of independent bid determination

Conditions of bidding: All administrative documents to be duly completed and signed; No late bids will be accepted; Award of the RFQ will be subjected to the General Conditions of Contract and/or the Service Level Agreement (SLA), whichever is applicable; Bidders not complying with the requirements and completion of SBD documents will be disqualified; Unit prices and total price inclusive of VAT must be provided for items listed on the specifications.

Quotations above R2000.00 will be evaluated on the 80/20 preference points system. Preference points are awarded for B-BBEE status level and specific goals. If the highest-scoring bid is deemed too risky or has a poor track record, the tender might be awarded to a more suitable bidder. Bidders who intend sub-contracting more than 25% of the contract value to an enterprise that does not qualify for at least the relevant B-BBEE status level will not be awarded points for B-BBEE status level.