Supply and delivery of a field task management platform license

The tender is for the appointment of a service provider to supply and deliver the Field Task Management Platform License.

{"name":null,"email":null,"phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":null}

Returnable forms: SBD 4 (Declaration of Interest) and SBD 9 (Certificate of Independent Bid Determination). The bidder must submit a completed and signed SBD 4 and SBD 9 with the quotation. Disqualification risks: any returnable form left unsigned or omitted, quotations received after the closing time.

Bidders must not be listed in the Register for Tender Defaulters and/or the List of Restricted Suppliers. The bidder must comply with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa. The evaluation criteria include the bidder's declaration of interest and independent bid determination.

The bidder must supply and deliver the Field Task Management Platform License as specified in the tender document.

No specific compliance requirements found, other than the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa.

The evaluation criteria include the bidder's declaration of interest and independent bid determination, as well as compliance with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa.

Quantinty amount

NO:

1 Mobile Licence – Field user mobile 150

application

2 Admin Licence – Web console user 50

configuration

No contact information is provided.

Quotations must be submitted on company letterhead to SCM. Returnable forms are not specified.

No eligibility criteria specified. Evaluation criteria are not provided.

The platform should have the following functionalities: task creation and allocation, mobile capture, digital sign-off, automated time and travel statistics, configuration item actions, approval workflow, full audit timeline, and branded job card output. Quantities include 150 Mobile Licenses for field users and 50 Admin Licenses for web console users.

No specific compliance requirements are found. The required licenses include 150 Mobile Licenses for field users and 50 Admin Licenses for web console users.

The project involves the supply and delivery of a Field Task Management Platform License.

Closing date: 20 August 2026, closing time: 12h00. Validity period: 90 days. No briefing session is mentioned.

Quotations contact: Lungile Sithole, Administrator, telephone 067 427 0326, email [email protected].

Quotations must be submitted via email to [email protected], addressed to Lungile Sithole, before the closing date and time. Quotations must be on company letterhead, fully completed and signed in black ink. Suppliers must be registered on the Sentech Supplier Database and be tax compliant. Annexure 1 must be fully completed; failure to do so disqualifies the bid. The Form of Offer and Acceptance must be signed and returned, including the Schedule of Deviations if any.

Evaluation is in three stages: Stage 1 – Administrative Responsiveness (meeting all criteria in section 1 of RFQ Data); Stage 2 – Functional Evaluation (proposals complying with mandatory criteria are assessed; those meeting the minimum requirement proceed); Stage 3 – Price and Preference (lowest price scores highest, with preference points under the 80/20 system). Bidders failing any stage are not evaluated further. Preference points (max 20) are awarded for historically disadvantaged ownership: race (8 points for ≥51% black ownership, 3 for 25.1–50%, 1 for 5–25%, 0 below 5%), gender (10 points for ≥51% women ownership, 6 for 25.1–50%, 2 for 5–25%, 0 below 5%), and disability (2 points with a doctor's note). Price points are calculated using the formula Ps = 80[1 - (Pt - Pmin)/Pmin].

The scope is the supply and delivery of a Field Task Management Platform License. No further technical details are provided in the document.

All prices must be quoted in South African Rands (ZAR). If foreign currency is used, the exchange rate remains fixed for the contract term; bidders bear all currency fluctuation risk. No price adjustments are permitted without written approval from Sentech, and any adjustment request must be supported by documentary evidence. Sentech may negotiate market-related prices and discounts; if agreement is not reached, Sentech may cancel the bid.

Suppliers must be tax compliant and registered on the Sentech Supplier Database. A valid B-BBEE certificate is required to claim preference points. No CSD registration, CIDB grading, or professional-body registrations are specified. The Form of Offer and Acceptance must be signed, and Annexure 1 must be completed.

Within two days of receiving a completed contract, the service provider must arrange delivery of any required securities, bonds, guarantees, proof of insurance, and other documentation. Failure to do so constitutes repudiation of the agreement.

Sentech may appoint one or more suppliers, in whole or in part, or not appoint any supplier at all, and may cancel the bid at its sole discretion. All prices must be quoted in ZAR. If foreign currency is used, the exchange rate remains fixed for the contract term, and bidders bear all currency fluctuation risk. No price adjustments are permitted without written approval. Sentech may negotiate market-related prices and discounts; if agreement is not reached, Sentech may cancel the bid.

Suppliers must meet all administrative responsiveness criteria, be tax compliant, and be registered on the Sentech Supplier Database. Quotations must be on company letterhead, fully completed and signed in black ink, and submitted via email before the closing time. The tenderer must treat the RFQ terms and Sentech's confidential information as confidential.

Evaluation follows a three-stage process: administrative responsiveness, functional evaluation, and price with preference points. Bidders must respond to all evaluation criteria and provide supporting documentation. Failure to meet mandatory criteria results in disqualification. Annexure 1 must be fully completed.