24‑Month air‑conditioner maintenance contract for emalahleni & victor khanye municipalities

Returnable Documents: Provide all required returnable forms as listed in the tender (exact list not extracted). Ensure all forms are completed, signed and submitted by the closing date. Late submissions or incomplete returnables will be disqualified.

Scope: Provide price rates for scheduled and unscheduled maintenance, repair and servicing of air‑conditioning and ventilation installations at institutions in the Nelspruit Regional Office area for a 24‑month contract.

Deliverables include:

• Monthly, three‑monthly, six‑monthly and yearly service schedules for all listed equipment (fan coil units, chillers, cooling towers, filters, pumps, BMS, etc.).
• Completion of service checklists, signatures of site heads in service books, and monthly reports to DPWI.
• Compliance with safety regulations, SANS 10147 water testing, legionella testing, and all statutory inspections.
• Supply of lubricants, cleaning materials, hand tools and any spare parts as required.
• Adherence to the standard quality specification for air‑conditioning installations.

Key performance expectations:

• Maintain temperature ranges (e.g., courtroom 20‑26 °C, office 22‑28 °C) and humidity limits as specified.
• Respond to any defect within 60 days at contractor’s expense.
• Provide detailed service/repair reports with each invoice.

No specific compliance requirements (CSD, tax, B‑BBEE, CIDB, CIPC, professional registrations, local content) were identified in the extracted text.