Supply and delivery of genuine specialized toners and drums for oncology equipment at frere hospital (rate-based contract)

Technical and bidding enquiries: Alex Ngqwebo. Phone: 043 709 2583. Fax: 043 743 5317. Email: [email protected]. Submission address: CSD or e-Tender Portal only.

Submit all RFQ response documents exclusively via the CSD or e-Tender Portal. Emailed or faxed submissions will not be accepted. Required forms: SBD1 (Invitation to Quote), SBD3.1 (Pricing Schedule), SBD4 (Declaration of Interest), SBD6.1 (Preferential Points Claim). All forms must be completed, signed, and submitted. Late submissions will be disqualified. Suppliers must provide VAT registration number and Central Supplier Database (CSD) number or Tax Compliance Status (TCS) PIN. Foreign suppliers must complete the questionnaire if applicable.

4-stage evaluation process: Stage 1: Administrative compliance (SBD1, SBD3.1, SBD4, SBD6.1, latest CSD report). Stage 2: Non-negotiable requirements (company letterhead declaration, 100% specification compliance, willingness to provide samples). Stage 3: Price (80 points) and Specific Goals (20 points) under PPPFA 80/20. Stage 4: Sample evaluation. Specific Goals points: HDI Ownership (4), Women Ownership (4), Youth Ownership (2), Disability Ownership (2), Military Veterans Ownership (2), Locality Ownership (6). Proof of ownership (e.g., CIPC certificates, medical/disability proof, veteran status proof, municipal accounts) must be submitted to claim points. Bidders must not be in the service of the state, nor can companies with directors or members in state service apply. Collusive bidding or fraudulent practices will result in disqualification and potential legal action.

Supply and delivery of specialized toners and drums for oncology equipment to Frere Hospital on a rate-based contract. Required items: 1x LaserJet 658A W2002A (Yellow Print Cartridge), 1x LaserJet 658A W2003A (Magenta Print Cartridge), 1x LaserJet 658A W2001A (Cyan Print Cartridge), 1x LaserJet 658A W2000A (Black Print Cartridge), 4x LaserJet 660A W2004A (Imaging Drum). Packaging must include holograms, and products must be genuine. Suppliers must declare their capacity to supply and deliver as required on company letterhead, dated, signed, and stamped. Non-machine-specific items may require sample testing; outcomes determine award.

Goods must conform to bidding document specifications. Packaging must include holograms and protect against damage/transit risks. Supplier premises open for inspection at reasonable hours if required. Pre-bidding testing costs borne by bidder. Post-delivery inspections may occur; non-compliant goods rejected at supplier’s cost and risk. Supplier must substitute rejected goods or reimburse purchaser for replacements. Contract may be cancelled for repeated non-compliance.

Complete the Pricing Schedule (SBD3.1) with unit prices and total prices (VAT inclusive) for each item: LaserJet 658A cartridges (Yellow, Magenta, Cyan, Black) and LaserJet 660A Imaging Drums. Multiple awards possible based on rates and compliance. Orders subject to budget availability. Non-machine-specific items may require sample testing; outcomes determine award.

Complete the Pricing Schedule (SBD3.1) with unit prices and total prices (VAT inclusive) for each item. Multiple awards may be made based on compliance and rates. Payment terms: Invoices must be accompanied by a delivery note; payment within 30 days of invoice submission. Prices must remain fixed as quoted unless adjusted per Special Conditions of Contract (SCC). Contract may be cancelled if successful supplier fails to deliver within one month of contract execution. Orders are subject to budget availability. Non-machine-specific items may require sample testing; outcomes determine award.

Tax Compliance: Submit TCS PIN (via SARS e-Filing) or CSD number. Foreign suppliers may be exempt if they meet specific criteria (see questionnaire in document). VAT registration number required. B-BBEE: Preference points for Specific Goals (HDI, Women, Youth, Disability, Military Veterans, Locality Ownership). Submit proof (e.g., CIPC certificates, municipal accounts, medical/disability proof, veteran status proof). Updated CSD report must be attached. Consortia/JVs: Each party must submit separate TCS/CSD documentation. No bids accepted from state employees or entities with state-employed directors/members. Contract governed by General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).

Contract governed by General Conditions of Contract (GCC) and Special Conditions of Contract (SCC). Key terms: Payment within 30 days of invoice submission (Rand). Prices fixed as quoted unless adjusted per SCC. Contract amendments require written agreement. Supplier may not assign obligations without purchaser consent. Delays incur penalties (prime interest rate per day). Termination for default, insolvency, or corrupt practices. Force majeure exempts supplier from liability. Disputes resolved via mediation or South African courts. Supplier liable for taxes/duties. Warranty: 12 months post-delivery or 18 months post-shipment. Supplier must repair/replace defects at no cost. Insurance required for goods in transit. Packing must prevent damage during transit. Inspections/tests may be conducted; non-compliance costs borne by supplier.