Security grade refresher training for 7 personnel – RFQ SEC/09/2026

Refresher training for 7 security personnel. RFQ number SEC/09/2026. Issue date 09 September 2026. Closing date 15 September 2026, closing time 12:00. Part 1: Security refresher Grade A for 4 personnel.

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Submit quotations via email to [email protected] before the closing date and time. Quotations must not include documents or references relating to any other quotation; any additional conditions must be in an enclosed letter. Pricing must be in South African Rand, fixed and firm, all-inclusive, lump sum (rates not accepted). Use the attached pricing schedule template. Mandatory returnable documents must be submitted by the closing date and time; failure to provide pricing/quotation will result in disqualification. Links will not be accepted and will lead to disqualification. Validity period is 90 days from closing date. Enquiries before closing date: Xola Mashabane, [email protected]. After closing date, contact the Procurement Department.

Mandatory returnable documents include: Pricing/Quotation (failure to provide at closing date and time results in disqualification), Proof to claim preference points, Proof of Central Supplier Database registration. Links will not be accepted and will lead to disqualification.

Phase 1 Commercial Evaluation: Price 80 points, Specific goals 20 points, Total 100. Contract awarded to highest scorer. If equal total points, award to highest specific goals scorer. Disbursement fees must be at a capped fixed lump sum cost (not rates).

Annexure D

Nb: links will not be accepted and will lead to disqualification

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Selection criteria

Phase 1: Commercial Evaluation

Evaluation Criteria Final Weighted Scores

Price 80

Specific goals 20

Total score: 100

A maximum of 20 points will be awarded to a tenderer for specific goals specified for

the tender/RFQ as follows:

Specific goals Points

Historically disadvantaged individual (HDI)

Enterprises with ownership of 51% or more by person/s who are black 10

Enterprises with ownership of 51% or more by person/s who are women 5

Enterprises with ownership of 51% or more by person/s who are youth 3

Enterprise with ownership of 10% or more by person/s with disability 2

Total 20

Commercial evaluation of this bid will be in terms of the Preferential

Procurement Regulations 2022. The regulations require that:

 The points scored for the specific goal must be added to the points scored for

price and the total must be rounded off to the nearest two decimal places.

 The contract must be awarded to the tenderer scoring the highest points.

 If two or more tenders score an equal total number of points, the contract must

be awarded to the tenderer that scored the highest points for specific goals,

and if two or more tenderers score equal total points in all respects, the award

must be decided by the drawing of lots.

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Part 3

Quotation form

I/We_________________________________________________________________

hereby offer to supply the goods/ services at the prices quoted in the Price Schedule

below, in accordance with the conditions related thereto.

I/We agree to be bound by those terms and conditions in:

Any other standard or special conditions mentioned and/or embodied in this Request

for Quotation.

I/We accept that unless CEF (SOC) Ltd should otherwise decide and so inform me/us,

this Quotation [and, if any, its covering letter and any subsequent exchange of

correspondence], together with CEF (SOC) Ltd’s acceptance thereof shall constitute

a binding contract between CEF (SOC) Ltd and me/us.

I/We further agree that if, after I/we have been notified of the acceptance of my/our

Quotation, I/we fail to deliver the said goods/service/s within the delivery lead-time

quoted, CEF (SOC) Ltd may, without prejudice to any other legal remedy which it

may have, cancel the order and recover from me/us any expenses incurred by CEF

(SOC) Ltd in calling for Quotations afresh and/or having to accept any less favourable

offer.

The successful bidder shall be in full and complete compliance with all applicable national and local laws and regulations.

Qty Unit cost Total

Security refresher Grade A 4

Security refresher Grade B 3

Catering (Tea and Lunch)

Other miscellaneous costs

Subtotal

VAT (If applicable)

Grand total

The bidder must provide an all-inclusive pricing offer that will cover the full scope of

work. Note that all pricing must be a fixed and firm price, at a lump sum cost as rates

will not be accepted. Disbursement fees must be at a capped fixed lump sum cost

(not rates).

Please use the attached pricing schedule template, service provider to edit

Where necessary

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in the tables below.

a) Bidders are required to submit with their quotations the mandatory

returnable documents as detailed below.

Submitted [Yes

Returnable Documents

or No]

• Pricing/Quotation (Failure to provide this at the closing

date and time of this RFQ will result in a bidder’s

disqualification).

• Proof to claim specific goals (Valid B-BBEE Verification

Certificate/BBBEE affidavit or copy thereof)

Note: failure to submit proof to claim specific goals at the

closing date and time of the RFQ will result in an

automatic score of zero for preference points.

ANNEXURE A – SBD 1: Invitation to Bid

ANNEXURE B – SBD 4: Bidder’s Disclosure

ANNEXURE C – SBD 6.1: Preference points claim form

I/We_________________________________________________________________

hereby offer to supply the goods/ services at the prices quoted in the Price Schedule

below, in accordance with the conditions related thereto.

quoted, CEF (SOC) Ltd may, without prejudice to any other legal remedy which it

may have, cancel the order and recover from me/us any expenses incurred by CEF

(SOC) Ltd in calling for Quotations afresh and/or having to accept any less favourable

offer.

Pricing schedule

work. Note that all pricing must be a fixed and firm price, at a lump sum cost as rates

will not be accepted. Disbursement fees must be at a capped fixed lump sum cost

(not rates).

Tax compliance PIN must accompany the quotation

Central Supplier Database registration

disqualification).

ANNEXURE A – SBD 1: Invitation to Bid

ANNEXURE B – SBD 4: Bidder’s Disclosure

ANNEXURE C – SBD 6.1: Preference points claim form

Proof of Central Supplier Database registration

Please confirm submission of these mandatory returnable document(s) by

Nb: links will not be accepted and will lead to disqualification

Pricing schedule

Please use the attached pricing schedule template, service provider to edit

Points Allocation: 20 points

B-BBEE Details: bidder.

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9 Validity Period

CEF (SOC) Ltd desires a validity period of ninety (90) days from the closing date

of this RFQ.

10 Returnable Documents

Returnable Documents means all the documents, Parts and Annexures, as listed

in the tables below.

a) Bidders are required to submit with their quotations the mandatory

returnable documents as detailed below.

Submitted [Yes

Returnable Documents

or No]

• Pricing/Quotation (Failure to provide this at the closing

date and time of this RFQ will result in a bidder’s

disqualification).

• Proof to claim specific goals (Valid B-BBEE Verification

Certificate/BBBEE affidavit or copy thereof)

Note: failure to submit proof to claim specific goals at the

closing date and time of the RFQ will result in an

automatic score of zero for preference points.

ANNEXURE A – SBD 1: Invitation to Bid

ANNEXURE B – SBD 4: Bidder’s Disclosure

ANNEXURE C – SBD 6.1: Preference points claim form

Proof of Central Supplier Database registration

(Maaa......)

Please confirm submission of these mandatory returnable document(s) by

so indicating [Yes or No] in the table above.

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Part 2

Service requirements

Scope of work

Annexure D

Nb: links will not be accepted and will lead to disqualification

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Selection criteria

Phase 1: Commercial Evaluation

Evaluation Criteria Final Weighted Scores

Price 80

Specific goals 20

Total score: 100

A maximum of 20 points will be awarded to a tenderer for specific goals specified for

the tender/RFQ as follows:

Specific goals Points

Historically disadvantaged individual (HDI)

Enterprises with ownership of 51% or more by person/s who are black 10

Enterprises with ownership of 51% or more by person/s who are women 5

Enterprises with ownership o

HDI Requirement: 51%

CEF (SOC) Ltd supports the Government's Preferential Procurement Programme. The 80/20 preference point system is applicable (tender value estimated below R50 million). Specific goals include: 51% black-owned enterprises (10 points), 51% women-owned (5 points), 51% youth-owned (3 points), 10% or more disabled-owned (2 points). Bidders must complete SBD 6.1 and submit valid proof of specific goals, otherwise zero points for specific goals.

Refresher training for 7 security personnels

RFQ number : SEC/09/2026

Issue date : 09 september 2026

Closing date : 15 september 2026

Closing time : 12:00

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Part 1

Security refresher Grade A 4

Security refresher Grade B 3

Catering (Tea and Lunch)

Bidders are warned that canvassing officers or employees of CEF between closing and award may lead to disqualification. No business awarded unless tax matters are in order with SARS. Successful bidder must comply with all applicable laws. CEF may subject bidder to security screening by SSA before appointment. CEF reserves right to negotiate with short-listed bidders. CEF reserves right to modify RFQ, reject non-conforming quotations, disqualify late submissions, not accept lowest price, reject all quotations, place order at any time after closing, award only a portion, split award, or make no award. Award to highest scoring bidder unless objective criteria justify otherwise. Validity period: 90 days from closing date.

Phase 1 Commercial Evaluation: Price 80 points, Specific goals 20 points, Total 100. Contract awarded to highest scorer; ties broken by higher specific goals points, then by drawing of lots. Points rounded to two decimal places.

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

Closing date: as per the tender record. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Bids must be submitted in the manner and to the address specified in the tender documentation. The closing time and date are stated in the tender record. Bidders must ensure all required forms are completed and signed. Late bids will be disqualified. Required returnable forms include: SBD 4 (Bidder's Disclosure), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and any other forms specified in the tender documentation.

Bids will be evaluated in accordance with the 80/20 or 90/10 preference point system as applicable. Bidders must claim preference points for B-BBEE status level of contributor. The evaluation will also consider the criteria stated in the tender documentation, including functionality and price. Bidders must not be restricted suppliers or tender defaulters.

agreements or arrangements with any competitor regarding the quality,

The applicable preference point system is the 80/20 system: 80 points for price and 20 points for specific goals. Specific goals include enterprises with 51% or more black ownership (10 points), 51% or more women ownership (5 points), 51% or more youth ownership (3 points), and 10% or more ownership by persons with disability (2 points). Bidders must submit proof to claim these points; failure to do so means no preference points are claimed. The organ of state may require substantiation of any claim at any time.

Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) as part of the tender. The form requires the bidder to certify that the information provided is true and correct, and that the points claimed are in accordance with the Preferential Procurement Regulations, 2022. Fraudulent claims may lead to disqualification, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

The 80/20 preference point system applies. Price is allocated 80 points; specific goals are allocated 20 points. Specific goals and their points: black ownership (51% or more) – 10 points; women ownership (51% or more) – 5 points; youth ownership (51% or more) – 3 points; disability ownership (10% or more) – 2 points. Bidders must indicate how they claim points for each goal and provide supporting documentation.

The tender seeks a service provider to facilitate Security Grade Refresher Training for 7 security personnel: 3 for Grade B and 4 for Grade A. Training must be at the provider's accredited centre within 30 km of CEF House. The provider must supply lunch and tea and issue certificates of completion.

Returnable documents: proof of PSIRA certification or SETA accreditation for the company and the facilitator, 5 reference letters, and the facilitator's CV. All mandatory documents must be submitted; failure to meet any mandatory requirement disqualifies the bid.

Evaluation is in two phases. Phase 1 (mandatory): the company and the facilitator must be registered with PSIRA or a relevant SETA and provide proof of accreditation for Grade A and B security training. Failure disqualifies the bid. Phase 2 (technical): minimum threshold is 70%. Company experience (50% weighting): 5 or more reference letters from 2020 to date score 50%; 4 letters score 4; 3 score 3; 2 score 2; 1 score 1; none score 0. Reference letters must be dated, on the client's letterhead, include the company name and contact details, and be signed by the client. Facilitator experience (50% weighting): 10+ years scores 50%; 8 to less than 10 years scores 4; 5 to less than 8 years scores 3; 3 years scores 2; less than 3 years scores 1; no experience scores 0. Bidders failing the 70% threshold are disqualified.

Training required: Security Grade Refresher Training for 7 security personnel — 3 delegates for Grade B and 4 delegates for Grade A. Training must be held at the service provider's accredited training centre, no more than 30 km from CEF House. The service provider must provide lunch and tea. The service provider must issue a certificate of completion for the refresher training.

Company experience: provide 5 reference letters from 2020 to date for security training for Grade B and A. Letters must be dated, on client letterhead, include company name and contact details, and be signed by the client. Scoring: 5+ letters = 50%, 4 = 4, 3 = 3, 2 = 2, 1 = 1, none = 0. Facilitator experience: provide a CV detailing years of experience in Grade B and A security training. Scoring: 10+ years = 50%, 8-10 = 4, 5-8 = 3, 3 years = 2, <3 = 1, none = 0.

Mandatory: the company must be accredited with PSIRA or a relevant SETA to provide training for Grade A and B security, with proof of certification or accreditation. The facilitator must be registered with PSIRA or a relevant SETA, with proof of certification or accreditation for Grade A and B security. Reference letters must be dated, on the client's letterhead, include the company name and contact details, and be signed by the client.

Training must be conducted at the service provider's accredited training centre, not more than 30 km from CEF House.

Mandatory: the facilitator must be registered with PSIRA or a relevant SETA, with proof of certification or accreditation for Grade A and B security. The company must be accredited with PSIRA or a relevant SETA to provide training for Grade A and B security, with proof of certification or accreditation.

Phase 1 (mandatory): company and facilitator must be registered with PSIRA or a relevant SETA, with proof of accreditation for Grade A and B training. Phase 2 (technical): minimum threshold 70%. Company experience (50%): 5+ reference letters score 50%, 4 score 4, 3 score 3, 2 score 2, 1 score 1, none 0. Facilitator experience (50%): 10+ years score 50%, 8-10 years score 4, 5-8 years score 3, 3 years score 2, <3 years score 1, none 0.

CEF (Pty) Ltd, 152 Ann Crescent, Block C, Upper Grayston Office Park, Strathavon, Sandton, 2146. Postal: P O Box 786141, Sandton, 2146. Telephone: +27 010 201-4700. Fax: +27 010 201-4900.

Returnable documents: a fully completed and signed CEF Group third-party due diligence questionnaire (KYC), with all required supporting documents attached. The questionnaire is mandatory; a scanned, signed copy must be returned to CEF Group nominated personnel. Additional pages may be used if necessary.

Bidders must be a registered South African company. The questionnaire screens for sanctions exposure, data protection compliance, competition law history, ethics and integrity policies, financial solvency, tax compliance, and pending litigation. Bidders must hold relevant security-training licences and demonstrate applicable experience. The evaluation is based on the completeness and acceptability of the questionnaire responses and supporting documents.

The scope is the facilitation of security grade refresher training for 7 security personnel. The questionnaire requires details of the bidder's experience in the industry, licences held (with issuing authority and registration numbers), any relevant intellectual property, and current or ongoing projects (including type, name, commencement date, status, and value).

The questionnaire requires the company's banking details (bank name, SWIFT code, IBAN/routing code, account manager name). Bidders must confirm they are not insolvent, not under business rescue, have submitted all financial returns to tax regulations consistently for the last 3 years (with a written confirmation certificate from the appointed finance manager), and are not under liquidation.

Bidders must complete the mandatory CEF Group KYC questionnaire, which covers corporate details, sanctions, data protection, competition, ethics and integrity, financial status, litigation, and government connections. Required confirmations: a certificate from the appointed Information Officer confirming a personal data protection policy, a certificate signed by the company secretariat confirming anti-bribery and corruption policies, and a written confirmation from the finance manager regarding tax returns. Bidders must have no sanctions exposure, no competition or anti-trust convictions, no fraud or corruption history, and must not be barred from government contracts.

No specific contractual terms are stated in the provided document. The questionnaire requests information on the bidder's experience, licences, intellectual property, and ongoing projects, which may be relevant to the contract.

The mandatory third-party due diligence questionnaire requires bidders to provide corporate details, shareholder and executive management information, banking details, and responses to questions on sanctions, data protection, competition, ethics and integrity, financial status, and litigation. Supporting documents and signed confirmations are required as specified.