Supply and delivery of hp server hard drives and cooling fans for atns air traffic academy

BID RESPONSE DOCUMENTS MAY BE SENT TO [email protected] cc [email protected]

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Thulare Madiga CONTACT PERSON

TELEPHONE TELEPHONE

NUMBER +27 11 607 1000 NUMBER

FACSIMILE NUMBER N/A FACSIMILE NUMBER

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE

NUMBER CODE NUMBER

CELL PHONE

NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION

NUMBER

SUPPLIER TAX COMPLIANCE SYSTEM PIN: CENTRAL

COMPLIANCE SUPPLIER

OR

STATUS DATABASE

No: MAAA

B-BBEE STATUS TICK APPLICABLE BOX] B-BBEE STATUS LEVEL [TICK

LEVEL VERIFICATION SWORN AFFIDAVIT APPLICABLE

CERTIFICATE BOX]

Yes No

Yes

No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

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ARE YOU THE Yes No

ACCREDITED ARE YOU A FOREIGN

REPRESENTATIVE IN BASED SUPPLIER FOR THE [IF YES, ANSWER

SOUTH AFRICA FOR Yes No GOODS /SERVICES THE

THE GOODS /WORKS OFFERED? QUESTIONNAIRE

/SERVICES /WORKS [IF YES ENCLOSE PROOF] BELOW ]

OFFERED?

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX

COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT

REGISTER AS PER 2.3 BELOW.

PART B

TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS

WILL NOT BE ACCEPTED FOR CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR

IN THE MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000

AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF

CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FO

2. TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN)

ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND

TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH

THE SARS WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH

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PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER

DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES

WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE

CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS

MAY RENDER THE BID INVALID.

SIGNATURE OF BIDDER:

................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED:

................................................

(Proof of authority must be submitted e.g. company resolution)

DATE:

................................................

33. Protection of Personal Information

36.1 The Service Provider shall ensure that its employees, representatives and

officers, comply with the provisions of the Protection of Personal Information Act, 2013

(“POPIA”) and all other applicable data protection laws and, without limitation to the

aforegoing, shall ensure the security and confidentiality of all Personal Information

processed by that Party is in accordance with POPIA and all other applicable data

protection laws.

36.2 The Service Provider must only process personal information of the Company and

third parties on behalf of the Company, with the Company’s knowledge or

authorisation, treat such information which comes to their knowledge as

confidential and must not disclose it unless required by law or in the course of the

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proper performance of the Service Provider’s duties. The Service Provider must

comply with the responsible party’s obligations in clause section 19 of POPIA.

36.3 Where the Service Provider, its agents, subcontractors, officers, directors,

shareholders, representatives, or employees has/have access to any Personal

Information held by the Company for any reason in connection with this Agreement

or is/are supplied with or otherwise provided with Personal Information by the

Company or on behalf of the Company for any purpose, or are supplied with or

otherwise provided with Personal Information relating to the Services, the Service

Provider shall:

36.3.1 process such Personal Information only for purposes of performing its/their

obligations under this Agreement and shall not otherwise modify, amend or

alter the contents of such Personal Information or disclose or permit the

disclosure of such Personal Information to any third party, unless specifically

authorised to do so by the Company or as required by law or any regulatory

authority, and shall take all such steps as may be necessary to protect and

safeguard such Personal Information;

36.3.2 without prejudice to the generality of the foregoing, ensure that appropriate,

reasonable technical and organisational measures shall be taken by it/them to

prevent –

36.3.2.1 the unauthorised or unlawful processing of such Personal Information; and

36.3.2.2 the accidental loss or destruction of, or damage to, such Personal

Information; and

36.3.2.3 promptly notify the Company when it becomes aware of any unauthorised,

unlawful or dishonest conduct or activities, or any breach of the terms of

this Agreement relating to Personal Information.

36.4 The Service Provider shall be liable for all claims, demands, actions, costs,

expenses (including but not limited to reasonable legal costs and disbursements),

fines, losses and damages arising from or incurred by reason of any wrongful

processing of any Personal Information by the Service Provider (including its

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agents, subcontractors, officers, representatives or employees) for any breach of

its obligations or warranties.

36.5 Both Parties will comply with their obligations under POPIA in relation to personal

information for which they are the responsible party.

36.6 The Service Provider must notify the Company immediately where there are

reasonable grounds to believe that personal information has been accessed or

acquired by any unauthorised person (Data Breach) and must assist the

Company, at its own cost: a) with any investigation or notice to the Regulator or

data subjects that the Company may make in relation to a Data Breach; and b) in

responding to any directions by the Regulator to publicise the Data Breach,

including assisting the Company to make public announcements if required.

36.7 The Service Provider indemnifies the Company against any civil or criminal action

or administrative fine or other penalty or loss as a result of the Service Provider’s

breach of this clause.

POPIA CONSENT

37.1 The Service Provider, by submitting its proposal/ quotation, consents to the use

of his/her personal information contained therein and confirms that:

37.1.1 The information is voluntarily supplied, without undue influence from any party;

and

37.1.2 The information is necessary for the purposes of the engagement with ATNS.

37.2 The tenderer acknowledges that he /she is aware of his/her right to:

37.2.1 Access the information at any reasonable time for the purposes of rectification

thereof.

37.2.2 Object to the processing of the information; Lodge a complaint with the

Information Regulator.

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SBD 3.1 - PRICING SCHEDULE (Purchases)

NAME OF BIDDER:.......................................................................................

BID NO.: ATNS/RFQ00134/ATA/2025/2026/SERVER HARDRIVES

CLOSING TIME 13:00 CLOSING DATE: 09 February 2026

OFFER TO BE VALID FOR 60 DAYS FROM THE CLOSING DATE OF BID.

ITEM QUANTITY DESCRIPTION BID PRICE IN RSA CURRENCY

NO. ** (ALL APPLICABLE TAXES INCLUDED)

No. Description Quantity Unit Price Total Price

1 Cooling fans 12 R R

2 Hard drives 12 R R

Total

VAT (15%)

Grand Total

NOTE: The entire pricing schedule must be fully completed (100%) i.e. ALL line items

MUST be completed/priced. Failure to comply with this instruction will result in the bid

being non-responsive.

- Required by: ........................................

- At: ........................................

.......................................

- Brand and model ........................................

- Country of origin ........................................

- Does the offer comply with the specification(s)? *YES/NO

- If not to specification, indicate deviation(s) ........................................

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- Period required for delivery ........................................

*Delivery: Firm/not firm

- Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

*Delete if not applicable

SBD 4: BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics

as enshrined in the Constitution of the Republic of South Africa and further expressed

in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid

process.

38. Bidder’s declaration

38.1. Is the bidder, or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest1 in the enterprise, employed by the

state? YES/NO

38.1.1. If so, furnish particulars of the names, individual identity numbers, and, if

1 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

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applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling interest in the

enterprise, in table below.

Full Name Identity Number Name of State

institution

38.2. Do you, or any person connected with the bidder, have a relationship with any

person who is employed by the procuring institution? YES/NO

38.2.1. If so, furnish particulars:

................................................................................................

................................................................................................

38.3. Does the bidder or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise have any interest

in any other related enterprise whether or not they are bidding for this contract?

YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

No specific requirements found