Supply and refurbishment of gearbox spare parts for medupi power station (60‑month as‑needed contract)

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• Submit all returnable documents by the tender closing date and time. Disqualifiable returnables must be fully completed, signed and submitted; non‑disqualifiable returnables may be requested within 5 working days.
• Required returnables include: Annexure A (Authorisation Form), B (Acknowledgement Form), C (Tenderer Particulars), D (Integrity Pact), E/F (CPA for local/imported goods if applicable), G1‑G4 (SBD 6.2 Declaration), H (SBD 1), I (Preference Points Claim), J (Bidders Disclosure), plus any applicable technical, financial, SHEQ and quality files.
• Provide the price list in PDF (and Excel) not exceeding 50 MB per file, total submission ≤ 900 MB.
• Include a Letter of Intent for any subcontracting or joint‑venture arrangements and attach the JV agreement, bank account details and proof of single entity operation.
• Submit a completed SDL&I Implementation Schedule within 28 days of contract award.
• Failure to submit required returnables or incomplete information may result in disqualification or a zero score.

• Submit audited financial statements (balance sheet, income statement, cash flow, equity changes) dated within 18 months of year‑end.
• If statements are unaudited, provide ITA 34C income tax assessment.
• May be required to provide a bank guarantee from an Eskom‑approved bank if financial viability is questioned.
• SDL&I penalty: 2 % of contract value for non‑compliance; 2 % of each invoice retained as security.
• Provide proof of CSD registration and, where applicable, CIDB grading (proof of grading may have a separate submission period).

• B‑BBEE: submit a valid B‑BBEE certificate or sworn affidavit meeting all key pointers (ownership percentages, revenue, status level, empowering supplier status, etc.).
• Tax clearance: certified copy of tax clearance certificate for South African entities; foreign suppliers with no SA footprint are exempt from tax compliance proof.
• Employment Equity: South African tenderers must provide proof of compliance with the Employment Equity Act and submission of the EE report to the Department of Labour.
• CSD: mandatory proof of valid and current CSD registration.
• CIDB: provide proof of required CIDB grading for main contractor/JV/sub‑contractor where specified.
• SHEQ: submit SHEQ returnable by closing date; non‑responsive suppliers will be given 7 working days to provide outstanding documents.
• Safety: signed OHS policy (CEO), health and safety plan, baseline OHS risk assessment, COIDA or equivalent letter of good standing.
• Environmental: signed environmental proforma.
• Quality: complete and sign Form A (Quality Requirements), provide ISO 9001 (or equivalent) certificate, latest internal and external audit reports, and a draft quality plan (including inspection & test plan or quality control plan where applicable).