Supply of mobile exhibition toolkit for national library of south africa

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• Submit ONE signed original bid document and ONE signed electronic copy on a USB or CD (PDF protected with a code).
• Include all required Standard Bid Documents (SBD 1, 3.1, 4, 6.1, 7.2) fully completed.
• All bidders must be registered on the National Treasury Central Supplier Database (CSD).
• Any missing SBD information must be corrected within 2 working days of notification.
• Delivery address: NLSA campuses – Pretoria (228 Johannes Ramokhoase Street) and Cape Town (5 Queen Victoria Street, Private Bag X397).
• Late submissions or incomplete returnable documents will be disqualified.

Stage 1 – Technical Evaluation (100 points total):

1. Experience – up to 60 points (based on 5 reference letters; 5 letters = 60 pts, 4 = 48 pts, etc.).
2. Detailed proposal covering all items in Section 2.12 – up to 40 points (100 % items ticked ‘YES’ = 40 pts, otherwise 0).

• Minimum 70 points required to progress to pricing stage.

Stage 2 – Pricing Evaluation (100 points total):

• Price points – up to 80 points (formula provided in the TOR, inclusive of VAT).
• Specific Goals – up to 20 points for B‑BBEE ownership (100 % black ownership = 20 pts, partial = 10 pts; affidavit or certified B‑BBEE certificate required).
• Bidders must submit a clear pricing schedule showing unit and total prices, inclusive of VAT.
• The NLSA reserves the right to award the contract based on technical score, price, and preference points; the lowest price is not automatically accepted.

Scope: Supply, brand, and deliver a fully equipped Mobile Exhibition Toolkit for NLSA campuses (Pretoria and Cape Town). Deliverables include:

• Branded promotional items per NLSA corporate identity (woven nylon sleeves, weight bags, wedges, book pillows, acrylic holders, branded gazebos/tents, banners, tables, chairs, digital displays, projectors, e‑reading devices, power stations, stationery, storage boxes, etc.).
• All items must be durable, portable, weather‑resistant where applicable, and suitable for repeated use.
• Provide training/guidance on assembly, use and storage where required.
• Include warranties and maintenance for electronic equipment.
• Deliver complete kits to the two campuses within 60 days of purchase order issuance.
• Supplier must ensure safe delivery, handling and set‑up.
• Items must meet the specifications listed in the TOR (quantities, dimensions, materials, colours, functionality).

• Provide a pricing schedule with unit price and total price for each item, inclusive of VAT.
• No upfront payment will be made by NLSA; delivery costs are the supplier’s responsibility.
• Bid validity: 90 days (extendable at NLSA’s discretion).
• No bonds or guarantees are mentioned in the TOR.
• Payment terms to be negotiated after award; all costs must be quoted in South African Rand.

• Register on the Central Supplier Database (CSD) – mandatory.
• Provide B‑BBEE evidence: sworn affidavit or certified B‑BBEE certificate. Minimum level 27; 100 % black ownership receives 20 preference points, partial ownership receives 10 points.
• No other specific compliance (tax clearance, CIPC, CIDB, professional registrations) is stated in the TOR.