Development of environmental management framework and activity exclusion standard for or tambo district municipality

Technical enquiries: Mr Zongezile Bango – Tel: 012 312 8010 – Email: [email protected]

Bid‑related enquiries: Bids Management Unit – Tel: 012 312 8383 / 012 312 8381 / 012 9627 – Email: [email protected]

Submission address: Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Pretoria, 0001.

• Submit the bid in a sealed envelope clearly marked with the bidder’s name, address, bid number and closing date. Failure to do so will disqualify the proposal.
• Use the official forms supplied (SBD1‑SBD7 and any attached General Contract Conditions). Do not re‑type the forms.
• All required returnable documents must be completed in detail and attached, including the Technical Proposal, Preference Points Claim Form (SBD6.1), and the Bidder’s Disclosure (SBD4).
• Bids must be delivered to the address stated: Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Pretoria, 0001, before 11:00 on 05 May 2026. Late bids will not be accepted.
• Register on the Central Supplier Database (CSD) and include the CSD reference number on SBD1.
• Provide a market price or percentage net profit if you are a sole agent/supplier as required in the instructions.
• Include a signed contract form (SBD7) and a valid tax compliance status (TCS) PIN or printed TCS certificate.
• Disqualification risks: late submission, incomplete/incorrect forms, missing CSD number, failure to provide tax compliance proof, or non‑submission of the preference points claim form.

• Scoring is based on an 80/20 preference point system (80 points for price, 20 points for specific goals).
• Price points are calculated using the formula: Ps = 80 × (1 − Pmin/Pt) where Pmin is the lowest acceptable bid price and Pt is the bidder’s price.
• Specific‑goal points (up to 20) are awarded for: historically disadvantaged ownership, female ownership, disability ownership, youth ownership and locality, each calculated as (percentage equity × allocated points ÷ 100).
• Proof must be attached for each specific‑goal claim (ID, registration documents, doctor’s letter, etc.). Failure to provide proof or to complete the SBD6.1 form results in zero points for specific goals.
• The lowest total score (price + specific‑goal points) determines the award, subject to meeting the minimum thresholds and compliance requirements.

Scope: Development of an Environmental Management Framework and an Activity Exclusion Standard for the OR Tambo District Municipality over a 24‑month period.

Deliverables:

• Comprehensive framework document
• Activity exclusion standard
• Supporting methodologies and implementation guidelines

Standards: Must conform to the specifications and standards set out in the Terms of Reference (attached to the bid). Service provider must comply with all General Conditions of Contract and any Special Conditions of Contract.

Capacity: Provider must have the technical expertise to develop environmental management frameworks and standards for municipal entities.

• Payment terms: invoices must be accompanied by a delivery note; payment made within 30 days of receipt of a correct invoice.
• Performance security: a bank guarantee or irrevocable letter of credit (or cashier’s/certified cheque) in the amount specified in the Special Conditions of Contract, to be furnished within 30 days of contract award.
• Pricing: submit a fixed, all‑inclusive price; no variation allowed except as authorized in the SCC or for bid validity extensions.
• Bonds/guarantees: performance security as above; no other bonds mentioned.
• Currency: payments in Rand unless otherwise stipulated.

• Register on the Central Supplier Database (CSD) and provide the CSD reference number.
• Tax compliance: submit a valid South African Revenue Service (SARS) Tax Compliance Status (TCS) PIN or printed TCS certificate; all tax obligations must be up to date.
• B‑B‑BEE/Preferential points: claim points via the Preference Points Claim Form (SBD6.1) for HDI, female, disability, youth and locality ownership.
• National Industrial Participation (NIP): if the contract’s imported content exceeds the thresholds, a 30 % NIP obligation applies and must be reported to the Department of Trade and Industry within five working days of award.
• Disclosure: complete the Bidder’s Disclosure (SBD4); any involvement of state employees or persons on the Restricted Suppliers list results in disqualification.
• Professional registrations: not explicitly required in the extracted text; comply with any special conditions if issued.