Panel of electrical contractors for high mast light supply, delivery and installation - thembisile hani local municipality (36 months)

The tender is for the appointment of a panel of contractors for the supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality over 36 months. The scope includes:

• Preliminary and general project costs (site establishment, administrative costs, general costs).
• Supply and installation of 30m high mast lighting systems.
• Supply and installation of 20m solar high mast lighting systems.

Contractors must demonstrate capability to meet technical specifications, provide all required certifications (structural, galvanizing, SANS, concrete), and have capacity for a 36-month panel appointment. Key evaluation points:

• Experience with high mast lighting installation and solar PV systems.
• Compliance with South African National Standards (SANS).
• Financial capacity to handle provisional sums and dayworks.
• Ability to provide mandatory certifications and test results.

Scope: Supply, delivery, and installation of high mast lighting systems (30m and 20m solar) within Thembisile Hani Local Municipality over 36 months.

Key deliverables:

• Site establishment: camp, fencing, office equipment, store.
• Administrative costs: site personnel, supervisory staff, guards, transport, insurance, running costs.
• General costs: setting out, site cleaning, critical path/schedule, 'as installed' drawings, safety and contractual compliance.

30m High Mast Lighting:

• Excavation and concrete foundations with steel reinforcing, cables, earth spikes, foundation bolts.
• Manufacturing and installation of head frame (carriage) with electrical equipment, photo cell, luminaire ring, winches, lightning spike, trailing cable, control gear.
• 30m galvanised pole with base plate.
• LED floodlights (IP66, 200 LEDs per luminaire), control gear (IP65), connections (360° area).
• 10mm² 3-core 600/1000V PVC Cu cable.
• Eskom application and connection including 16kVA transformer.

20m Solar High Mast Lighting:

• 20m galvanised mast with three-rope system, baseplate, luminaire cluster (6 fittings).
• 65W LED luminaires (IP66, marine-grade aluminium, 4000K) with monocrystalline 120-cell PV panels (330-345W).
• Lithium-ion maintenance-free battery packs with battery management systems (IP65 enclosures).
• Wiring between solar PV panels, batteries, luminaires, and MPPT charge controller.
• Earthing materials with lightning spike (earth resistance <10 Ohm) and test certificate.

Mandatory certifications and tests:

• Soil bearing pressure test certificates signed by a Professional Engineer.
• Concrete test cubes and certificates for every foundation.
• SANS certification for masts, lights, and all equipment.
• Structural steelwork and scaffolding approval by a structural engineer.
• Galvanising compliance certificate.
• Testing and commissioning for each mast.

Technical submissions:

• All technical information and drawings must be submitted electronically in .dxf/dwg and .pdf formats on CD/USB.

Quality assurance and certification requirements:

• Soil bearing pressure test certificates signed by a Professional Engineer for all foundations.
• Concrete test cubes and certificates for every foundation.
• SANS certification for masts, lights, and all equipment.
• Structural steelwork and scaffolding approval by a structural engineer.
• Galvanising compliance certificate.
• Testing and commissioning for each mast.
• Equipment standards: LED luminaires IP66, control gear IP65, galvanised poles, solar panels (330-345W), lithium-ion batteries (IP65 enclosures).

Pricing must be submitted via the Bill of Quantities (BoQ) schedule, divided into four bills:

• Bill 1: Preliminary and General Costs (site establishment, admin, general costs).
• Bill 2: 30m High Mast Lighting (supply and install all components).
• Bill 3: 20m Solar High Mast Lighting (supply and install all components).
• Bill 4: Provisional Sums (R20,000 each for specific items) and Dayworks (hourly rates for labour, per-km rates for vehicles).
• Final tender price must include 10% contingency and 15% VAT.

Pricing must be submitted via the provided Bill of Quantities (BoQ) schedule, structured into four bills:

Bill 1: Preliminary and General Costs

• Site establishment, administrative costs, general costs (e.g., setting out, site cleaning, drawings).

Bill 2: 30m High Mast Lighting

• Supply and installation of all components (foundations, poles, head frames, LED floodlights, cabling, Eskom connection).

Bill 3: 20m Solar High Mast Lighting

• Supply and installation of all components (masts, solar PV panels, batteries, wiring, earthing).

Bill 4: Provisional Sums and Dayworks

• Provisional sums (R20,000 each) for: project information board, extra excavations, Community Liaison Officer (CLO), Project Management Coordinator (PMC/PLC), training, unscheduled materials.
• Contractor’s profit and attendance on provisional sums: R120,000 (only payable if provisional sums are used).
• Daywork rates required for: Engineer, Site Foreman, Artisan, Semi-skilled labourer, Unskilled labourer (normal and overtime).
• Vehicle rates: 3.5-ton truck, low-bed truck, crane truck (per km).

Final tender price must include:

• Subtotal for all bills.
• 10% contingency.
• 15% VAT.

Required compliance items:

• Safety compliance and contractual compliance as part of the works.
• Submission of all technical information and drawings in electronic format (.dxf/dwg and .pdf) on CD/USB.
• Provision for site personnel, supervisory staff, guards, transport, insurance, and running costs.
• 'As installed' drawings and site cleaning upon completion.

Safety compliance requirements:

• Safety compliance as a mandatory line item in the Bill of Quantities.
• Provision for setting out of works, cleaning of site upon completion, and 'as installed' drawings.
• Contractor must ensure all safety measures are in place for site operations.

Contractual compliance is required as part of the works. The contractor must provide for:

• Site personnel, supervisory staff, guards, transport, insurance, and running costs.
• Safety and contractual compliance as line items in the Bill of Quantities.

General scope:

• Appointment of a panel of electrical contractors.
• Purpose: Supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality.
• Duration: 36 months.
• Services will be required as and when needed by the municipality.

Eligibility and evaluation guidance from the document:

• Must be a qualified electrical contractor capable of supplying, delivering, and installing high mast lights.
• Must comply with all pricing instructions provided in the tender document.
• Must demonstrate ability to work within the municipality's budget and procedural requirements.
• Employer may assess additional work payments based on the rates inserted in the schedule by the tenderer.

Scope and deliverables:

• Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights.
• Services to be provided as and when required within Thembisile Hani Local Municipality.
• Contract period: 36 months.
• Work includes construction of temporary and permanent works.
• Schedule of Activities and Bills of Quantities will define specific work items.
• Service provider must cover profit and general liabilities within the schedule rates.

Pricing instructions and bill of quantities:

• All activities must be invoiced monthly based on completion, not exceeding the allocated budget.
• Payment is based on completion, provided reasonable progress is demonstrated.
• Total price shall not be exceeded without prior written approval from the Client.
• Schedule of Activities and Bills of Quantities covers service provider’s profit, general liabilities, and all services.
• All rates and amounts must be completed by hand in black ink.
• Schedule items cover profit, general liabilities, and construction of temporary and permanent works.
• Tenderer may insert rates at their own choice, but the Employer may base additional work payments on these rates.
• Prices are exclusive of VAT but must cover all costs, expenses, risks, liabilities, and obligations.
• Failure to price any item means the tenderer has made adequate allowance under other items for all labour, material, costs, and any quantum increases.

Bill of Quantities:

• Standard format with witness signature blocks.
• Reference: THLM/SCM23/2025-2026/E04.

Key terms:

• Unit: Unit of measurement as defined in specifications.
• Quantity (Qty): Number of units of work or service provision.
• Rate: Payment per unit at which the tenderer offers to do the work.
• Amount: Quantity multiplied by the tendered rate.
• Sum: Tendered amount for an item where quantity is not measured in units.

Pricing and payment terms:

• All rates and amounts must be completed by hand in black ink.
• Prices must be full inclusive prices, exclusive of VAT, covering all costs, expenses, risks, liabilities, and obligations for the work described.
• Invoicing must be done monthly based on completion of activities, not exceeding the allocated budget.
• Payment is based on completion, provided reasonable progress toward completion within the estimated budget is demonstrated.
• Total price for activities shall not be exceeded without prior written approval from the Client.
• If a tenderer fails to price any item, it will be assumed that adequate allowance has been made under other items for all labour, material, and costs required, including any increase in the quantum of work.
• Employer may base additional work payments on the rates inserted in the schedule by the tenderer.

Key definitions:

• Unit: The unit of measurement for each item as defined in the specifications.
• Quantity (Qty): The number of units of work or service provision for each item.
• Rate: Payment per unit at which the tenderer offers to do the work.
• Amount: Quantity multiplied by the tendered rate.
• Sum: Tendered amount for an item where the quantity is not measured in units.

• Contract involves appointment of a panel of electrical contractors for supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality on an as-and-when-required basis for 36 months.
• Works include design, supply, installation, commissioning, and handing over of high mast lighting structures.
• Detailed scope covers project description, programme and completion, service conditions, inspections and tests, quality system, damage to other services, local labour and authorities, crew, occupational health and safety, particulars, and appointment of contractor.
• Technical specifications cover mast design, luminaire carriage, foundations, earthing, marking, testing, and commissioning.
• Standards section lists applicable SANS and other standards for materials, welding, concrete, steelwork, lighting, and safety.

• Submit tender documents with all required returnables; missing documents will deem the offer non-responsive.
• Include full technical design drawings and specification details for each item tendered.
• Provide computer simulations for floodlight luminaires in Dailux Lighting format, approved by SABS or CIE.
• Submit location and manufacturing facility details, number of similar high mast poles in service, and names of previous purchasers.
• Provide samples of floodlight luminaires within 5 working days if requested.
• Include a copy of the manufacturer’s SANS 9001 Certificate of Listing.
• Submit design calculations signed by a Professional Structural Engineer, and their certificate within 3 days if requested.
• Provide proof of qualifications for all construction staff to be engaged.
• Submit a pro-forma Occupational Health and Safety (OHS) file within 3 days of request; failure to comply disqualifies the tender.
• Prior to commencement, appoint a competent person to sign the Memorandum of Agreement, supply proof of public liability insurance (R20 million per incident), and provide the Engineer with contactable staff cell phone numbers.

• Submit full technical design drawings and specification details for each item tendered; missing info deems offer non-responsive.
• Provide computer simulations for floodlight luminaires in Dailux Lighting format, approved by SABS or CIE.
• Submit location and manufacturing facility details, number of similar high mast poles in service, and names of previous purchasers.
• Provide samples of floodlight luminaires within 5 working days if requested.
• Include a copy of the manufacturer’s SANS 9001 Certificate of Listing.
• Submit design calculations signed by a Professional Structural Engineer, and their certificate within 3 days if requested.

• Must be a registered electrical contractor with valid certifications.
• Must have a SANS 9001-certified quality management system (certificate to be submitted).
• Must demonstrate experience in supplying/installing high mast lights (references required).
• Must comply with all South African statutory and regulatory requirements (e.g., OHS Act, Construction Regulations).
• Ability to design, engineer, and install high mast lighting systems (30m poles).
• Access to geotechnical investigation capabilities.
• Compliance with SANS and IEC standards for materials and workmanship.
• Capacity to provide as-built drawings, test reports, and certifications.
• Proof of financial stability to handle the contract scope (implied).
• Public liability insurance coverage of R20 million per incident.
• Commitment to employ local unskilled labour from Thembisile Hani Local Municipality.
• Willingness to engage with local authorities and communities.

• Scope: Design, supply, delivery, off-loading, erection, installation, commissioning, testing, and handing over of high mast lighting structures (including floodlight luminaires) on an “as and when” basis for 36 months.
• Deliverables include a 30m high mast pole with luminaries and control panel, electrical connection from municipal supply point, and a Certificate of Compliance (COC) per SANS 0142.
• Contractor responsible for complete engineering works (geotechnical, civil, structural, mechanical, electrical), geotechnical studies, foundation design and casting.
• Must develop and submit method statements, construction programme, quality control plan, health and safety plan, environmental management plan, and as-built drawings.
• Site conditions: altitude 200m, max ambient temp 40°C, average 25°C, min -10°C, max humidity 95%, max wind gust 44 m/s, heavy coastal pollution.
• Inspections and tests: Engineer inspects poles during manufacture; galvanising tested per SANS 121; welding tests for butt-welds.
• Quality system must be approved per SANS 9001 or alternative approved by Engineer.
• Crew must include a Rigger (certificate required), Installation Electrician, Responsible Person per NRS 040, and labourers.
• Technical standards: Comply with numerous SANS standards listed (e.g., SANS 10225 for lighting masts, SANS 10142-1 for wiring).
• Solar street lighting specifications: 80W integrated system with IP66 rating, aluminium housing, lithium battery, MPPT controller, 8000 lumens minimum.
• LED luminaire specifications: IP66, tempered glass, operating temp -30°C to +60°C, 50,000 hours life at 80% lumen maintenance, CRI >75, colour temp 5000K.
• Photometric requirements: Submit photometric report from certified lab with absolute candela values, description, supply voltage, LED currents.
• Warranty: Goods must be new, unused; luminaire max lumen depreciation not more than 10%; warranty valid 12 months for streetlights, 54 months for solar high mast lights.
• Solar high mast pole: 19m/20m total length (17m/18m above ground), tubular design, hot-dip galvanised per SANS 121, constructed from SABS 1431 Grade 355WA steel.

• Professional Engineer must be registered as PrEng with Engineering Council of South Africa (ECSA).
• Structural and component design must be verified and signed by Contractor’s Professional Engineer.
• Crew must include a Rigger (certificate to be submitted) and a Responsible Person in terms of NRS 040.

• Engineer inspects items during manufacture, prior to or after delivery; acceptance requires inspection, delivery, installation, commissioning, and signing by authorised THLM employee.
• Marked-up drawings must show changes in red, not erased.
• Contractor must develop Quality Control Plan accepted by Engineer and comply with it.
• Manufacturer’s works inspections: poles tested in presence of Engineer; galvanising tested per SANS 121; welding tests for butt-welds.
• Quality assurance system must be approved per SANS 9001 or alternative approved by Engineer; submit registration certificate.
• Photometric reports required from internationally certified lab, with absolute candela values, description, supply voltage, LED currents.
• Corrosion protection: all pole parts hot-dip galvanised per SANS 121 ISO 1461; no welding, drilling, etc., after galvanising.

• Provide proof of public liability insurance to indemnify the Municipality up to R20 million per incident.
• Claims for additional costs due to Engineer instructions can be submitted under Clause 48 of conditions of contract, with a reduced claim period of 3 working days.
• No explicit bid bond, performance bond, or pricing format stated in extracted text.

• Must have a SANS 9001 quality management system certificate.
• Comply with Occupational Health and Safety Act and Construction Regulations 2003; submit a detailed Health and Safety Plan and OHS file.
• Use local unskilled labour from Thembisile Hani Local Municipality.
• Engage with local authorities regarding traffic, underground services, and protection of existing services.
• Foster community relations and attend community meetings as required.
• Provide proof of qualifications for all construction staff.
• Ensure all welding is done by coded welders; provide test certificates.
• Comply with environmental laws; submit an Environmental Management Plan and pay all fees.
• Materials and workmanship must comply with listed SANS standards (e.g., SANS 121 for galvanising, SANS 10225 for masts).

• Comply with Occupational Health and Safety Act and Construction Regulations 2003; deemed to have read and allowed costs for compliance.
• Submit Health and Safety Plan covering management structure, induction training, safety procedures, monitoring, liaison meetings, site security, welfare, first aid, site rules, emergency procedures.
• Ensure subcontractors also comply.
• Submit pro-forma OHS file within 3 days of request, containing chapters for general info, non-compliance notices, inspection sheets, safety review meetings, appointments, employee lists, induction course, risk assessment, and safe operating procedures.
• Detailed requirements include fall protection, excavation, scaffolding, construction vehicles, electrical installations, housekeeping, stacking, fire precautions, welfare facilities.
• Safe Operating Procedures required for working at height, barricading, excavation, cable pulling, working near live electrical services, safe storage, working near utilities, rigging.
• Work may be stopped if unsafe conditions exist; resume only after compliance signed off.

• Contractor must serve all notices and pay all fees due under environmental laws and regulations.

• Contractor responsible for all labour, equipment, materials, temporary works, accessories, special tools, spare parts, and all operations from design to commissioning.
• Must include all necessary items even if not explicitly specified, at no additional cost to the Employer.
• Public liability insurance of R20 million per incident required (refer to Clause 8.3 of Special Conditions).
• Warranty obligations: goods must be new, unused, latest models; luminaire max lumen depreciation not more than 10%; warranty valid 12 months for streetlights, 54 months for solar high mast lights.
• Municipality may take remedial action at contractor’s expense if defects not remedied within specified period.
• Solar high mast lighting includes 150W LED floodlights, 400W solar panels, lithium batteries, MPPT controllers, and 19m/20m pole with foundation.
• Scope includes design, manufacture, supply, installation, commissioning, and five-year comprehensive warranty maintenance.

• Quality system requirements include risk assessment and evaluation of hazards identified.

Supply, delivery, and installation of high mast lights as and when required for a period of 36 months within Thembisile Hani Local Municipality.

Eligibility hinges on the ability to secure a substantial performance guarantee from a reputable financial institution. The contractor must be a legally registered entity capable of entering into a formal contract.

Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights as and when required. Duration: 36 months. Location: Thembisile Hani Local Municipality.

Performance Guarantee required under the General Conditions of Contract for Construction Works, 3rd Edition, 2015. Two types apply:

• Variable Performance Guarantee: Liability diminishes in stages:
• From signing until the first interim payment certificate certifies >50% of the Contract Sum: liability is limited to a specified amount.
• From the day after the above certificate until the Expiry Date or Certificate of Completion of the Works (whichever occurs first): liability reduces further.
• Fixed Performance Guarantee: Liability is limited to the Guaranteed Sum for the entire period, ending on the Expiry Date, Certificate of Completion, or full payment of the Guaranteed Sum.

Payment Terms:

• Engineer/Employer’s Agent issues Interim Payment Certificates, Final Payment Certificates, and Certificate of Completion of the Works.
• Guarantor must pay within 7 calendar days upon receipt of a first written demand, accompanied by:
• Copy of the Employer’s demand to the Contractor for unpaid certified sums.
• Copy of the payment certificate entitling the Employer to payment.
• Guarantor must pay the Guaranteed Sum or outstanding balance if:
• Contract is terminated due to Contractor’s default.
• Contractor is provisionally/finally sequestrated or liquidated.
• Employer must refund any surplus to the Guarantor with interest at the prime overdraft rate, compounded monthly, from payment date until refund.
• Performance Guarantee is non-negotiable, non-transferable, and expires as per terms. Original guarantee must be returned to the Guarantor upon expiry.
• Disputes in South Africa fall under the Magistrate’s Court as per Section 45 of the Magistrates’ Courts Act.

Contract aligns with the General Conditions of Contract for Construction Works, 3rd Edition, 2015. Key terms:

• Engineer/Employer’s Agent issues Interim Payment Certificates, Final Payment Certificates, and Certificate of Completion of the Works.
• Performance Guarantee (Variable or Fixed) is required, with liability and expiry conditions as specified.
• Guarantor’s obligation is restricted to payment of money; no accessory obligation or suretyship is implied.
• Employer retains the right to arrange affairs with the Contractor without affecting the Guarantor’s obligations.
• Performance Guarantee is non-negotiable, non-transferable, and expires as per terms. Original must be returned upon expiry.
• Jurisdiction for disputes in South Africa falls under the Magistrate’s Court as per Section 45 of the Magistrates’ Courts Act.

• Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality.
• The panel will be appointed for a period of 36 months, with services required 'as and when required'.

• Closing date: 10 July 2026.
• Closing time: 12:00pm (noon).
• No other dates (briefings, site visits, clarification deadlines) are stated.

• For bidding procedure enquiries: Contact Gordon Rapolai, SCM Unit. Telephone: 013 986 9233. Email: [email protected].
• For technical information: Contact Siyabonga Kalipa. Telephone: 013 986 9201. Email: [email protected].
• Submission address: Bid box at Stand No. 24 opposite Police Station, Kwaggafontein C, Empumalanga, 0458.
• Facsimile numbers are listed as N/A.

• Submit bid documents in the bid box at Stand No. 24 opposite Police Station, Kwaggafontein C, Empumalanga, 0458.
• Closing date: 10 July 2026 at 12:00pm. Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not to be re-typed) or online.
• Failure to fully complete the compulsory returnable documents will render the tender unresponsive.
• Signatures on each returnable form represent a declaration of accuracy; incorrect information may lead to contract termination.
• Compulsory returnable documents include: Part A Invitation to Bid, Part B Terms and Conditions, Form A Compulsory Enterprise Questionnaire, Form A1 (for consortia/JV), Form B (MBD8), Form C (MBD4), Form D Authority of Signatory, Form E (MBD2), Form F Financial References, Form G Municipal Utility Account, MBD 6.1 Preference Points Claim Form, Form H (MBD6.2) Local Production Certificate, Form I Certificate of Independent Bid Determination, Form J Litigation History, Form K Proof of Good Standing with Compensation Commissioner, Form L Declaration for Procurement above R10 million.
• Additional returnables for evaluation: Form N Project Structure, Form O Proposed Key Personnel, Form P Schedule of Previous Experience, Form Q Schedule of Current Projects, Form R Schedule of Infrastructure and Resources, Form S Schedule of Proposed Subcontractors, Form T Record of Addenda.

• Compulsory returnable documents: Part A, Part B, Form A, Form A1 (for consortia/JV), Form B (MBD8), Form C (MBD4), Form D, Form E (MBD2), Form F, Form G, MBD 6.1, Form H (MBD6.2), Form I, Form J, Form K, Form L.
• Returnables for evaluation: Form N, Form O, Form P, Form Q, Form R, Form S, Form T.
• Failure to fully complete compulsory returnables renders the tender unresponsive.
• Signatures on forms declare accuracy; incorrect information may lead to contract termination.

• Preference point systems: 80/20 for contracts up to R50 million, 90/10 for above R50 million. The applicable system will be determined after bids are received.
• Points are awarded for Price (80 or 90 points) and Specific Goals (20 or 10 points).
• Specific goals include: Women (5 points), Youth (5 points), Disability (5 points), Bidder within Mpumalanga (5 points), Bidder from any province (2 points).
• Bidders must claim points with supporting documentation; failure to do so means no points awarded.
• General evaluation criteria: Must be a registered legal entity, tax compliant, no outstanding municipal debts (>3 months arrears), not listed on Restricted Suppliers Database or Tender Defaulters Register.

• Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality.
• The panel will be appointed for a period of 36 months, with work required 'as and when required'.
• No detailed technical specifications, standards, capacity requirements, or service levels are provided.

• Bidders must provide a total bid price.
• No detailed pricing schedule, rates, bill of quantities, or payment schedules are provided.

• Bidders must provide a total bid price.
• Financial references: Attach a bank letter (not older than three months) confirming account details; failure to do so renders the bid unresponsive.
• Bidders must declare that they (or any directors) do not owe any municipal rates, taxes, or service charges that are in arrears for more than three months.
• No information on bonds, guarantees, payment terms, or financial capacity thresholds is provided.

• Tax Compliance: Submit a Tax Compliance Status (TCS) PIN or CSD number. If no TCS, provide CSD number. Foreign suppliers must complete a pre-award questionnaire.
• Central Supplier Database (CSD): Registration is required; provide CSD number.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Entity Registration: Provide company registration number, VAT registration number, and tax reference number.
• Declarations Required: Form B (past SCM practices), Form C (declaration of interest), Form E (tax standing), Form G (municipal account), Form J (litigation history), Form K (compensation commissioner good standing).
• Local Content: Form H (MBD6.2) Declaration Certificate for Local Production and Content must be submitted for designated sectors.
• No bids from persons in the service of the state are allowed.

• Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Indicate B-BBEE status level in the bid submission.

• The successful bidder will be required to fill in and sign a written contract form (MBD7).
• Contract duration: 36 months.
• For consortia/joint ventures: A special resolution must be submitted, and members accept joint and several liability.
• Local content requirements apply: Submit Form H (MBD6.2) Declaration Certificate for Local Production and Content.
• Bids may be disqualified if required declaration certificates are not submitted.

• Bid submission: Deliver by stipulated time to correct address; late bids not accepted. Use official forms (not re-typed) or online.
• Tax compliance: Submit TCS PIN or CSD number. Foreign suppliers complete pre-award questionnaire.
• No bids from persons in the service of the state.
• Failure to provide required particulars may render the bid invalid.

• Preference point systems: 80/20 for contracts up to R50 million, 90/10 for above R50 million. The applicable system will be determined after bids are received.
• Points are awarded for Price and Specific Goals.
• Specific goals include: Women, Youth, Disability, Bidder within Mpumalanga, Bidder from any province.
• Bidders must claim points with supporting documentation; failure to do so means no points awarded.

Thembisile Hani Local Municipality seeks to appoint a panel of electrical contractors for the supply, delivery, and installation of high mast lights. The panel will operate on an as-and-when-required basis for 36 months. The municipality will engage pre-qualified contractors directly from this panel for individual projects as needs arise. Project reference: THLM/SCM23/2025-2026/E04.

Submit the T2 Returnable Documents as part of the tender package. Ensure all required forms are completed and signed by the tenderer and witnesses. Failure to submit fully signed returnable documents may result in disqualification. Obtain the complete T2 document package to verify all submission requirements.

Bidders must be registered electrical contractors. Compliance with Thembisile Hani Local Municipality’s Supply Chain Management (SCM) policies and relevant South African regulations is mandatory. Complete tender documentation, including witness-signed returnable documents, must be submitted for evaluation.

Scope: Supply, delivery, and installation of high mast lights for Thembisile Hani Local Municipality. Duration: 36 months on an as-and-when-required basis. Panel arrangement: Pre-qualified contractors will be called upon by the municipality as needs arise. Project reference: THLM/SCM23/2025-2026/E04. Note: Detailed technical specifications, deliverables, standards, and service levels are not provided in this section. Bidders must request the full technical specifications document.

No explicit compliance requirements are stated in this document section. Bidders should verify the full tender documentation for: CSD registration, valid tax clearance certificate, B-BBEE certification, CIDB grading, professional registrations (e.g., ECSA for electrical work), and any local content or municipal-specific compliance obligations.

• Project reference: THLM/SCM23/2025-2026/E04. - Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights. - Duration: As and when required over a 36-month period.

• Issuing authority: Thembisile Hani Local Municipality, Private Bag X4041, Mpumalanga, 0458. - THLM Project Manager: 013 986 9201. - THLM SCM Practitioner: 013 986 9187 or 013 986 9141. - Consulting Engineer: 016 932 0089.

• Required details to be submitted: Name of tenderer. - CIDB registration number. - CSD registration number. - Tenderer amount.

• Valid CIDB registration is mandatory. - Valid CSD registration is mandatory. - Full compliance with all tender document requirements is required. - Submission of complete company and registration details is compulsory.

• Scope: Appointment of a panel of electrical contractors. - Work: Supply, delivery, and installation of high mast lights. - Duration: As and when required over a 36-month period. - Category: Electrical works.

Mandatory contractual condition: Bidders must be willing and legally able to assume full, sole liability for all Occupational Health and Safety Act (OHSA) compliance as per the agreement. Failure to accept these terms will disqualify the bid.

Contractor must: Comply with all duties, obligations, and prohibitions under the Occupational Health and Safety Amendment Act, 1993 (OHSA) and its regulations. Ensure all officials and employees are acquainted with relevant OHSA provisions. Adhere to any employer-prescribed arrangements and procedures for the work. Bear sole liability for compliance and absolve the employer and consulting engineers from these obligations. Agreement is concluded under Section 37(2) of OHSA.

Agreement is governed by Section 37(2) of the Occupational Health and Safety Amendment Act, 1993. Contractor must: Accept sole liability for compliance with all OHSA duties, obligations, and prohibitions. Allow employer-authorised officials to inspect sites or premises to verify compliance. Remedy any compliance defaults at the contractor's cost if required by the employer. Report any OHSA-related investigations, complaints, or criminal charges to the employer immediately and provide full written details upon demand.

• Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights as and when required for a period of 36 months.
• The contract is governed by the General Conditions of Contract for Construction Works, Third Edition (2015).

• Employer: Thembisile Hani Local Municipality.
• Employer’s Agent: Mogalemole Consulting Engineers (In House).
• Address: Stand No.24, MTHOMBHOMUHLE, 0458, Private Bag X4041, MPUMALANGA, 0458.
• Telephone: 013 986 9100.
• Communication can be sent by email or courier.

• Tenders may be submitted via email or delivered by courier with a signed receipt.
• No specific forms or returnables are detailed in the document.
• Disqualification risks are not explicitly stated.

• Contractor must provide their name and address in Part 2 of the Contract Data.

• Variation orders exceeding R50,000 require specific approval from the Employer and are evaluated under Clause 6.4.
• Eligibility is implied through compliance with: CIDB registration for subcontractors in the appropriate work class, CSD registration for all entities, COIDA compliance, and Bargaining Council registration.
• Targeted Labour and Targeted Enterprises subcontracting requirements (minimum 30% of civil work) are part of the evaluation.

• Scope: Supply, delivery, and installation of high mast lights as and when required for 36 months.
• Contract governed by the General Conditions of Contract for Construction Works, Third Edition (2015).
• Contractor responsible for the design of Temporary Works and must provide: Certificate of Stability signed by a Professional Engineer, proof of registration and professional indemnity insurance, design calculations (if requested), engineering drawings, and As-Built drawings in DXF format.
• Practical completion requires commissioning and full operation as listed in the scope of works.
• Single date for practical completion is mandated.

• Interim penalty valuations for Targeted Labour and Targeted Enterprises must be calculated on payment certificate values (excluding VAT) for planning purposes but must not be applied to interim certificates.
• Final penalties are calculated on the Final Contract Value.

• Pricing strategy: Re-measurement Contract.
• Schedule of Rates and Prices must include all labour, plant, materials, transport, and overheads.
• Contract Price Adjustment applies using indices: Labour (Consumer Price Index for Mpumalanga), Equipment (Plant and Equipment Index), Materials (Civil Engineering Material Index excluding bitumen), Fuel (Diesel Index).
• Coefficients: Labour (0.2), Equipment (0.15), Materials (0.55), Fuel (0.1).
• Base month: the month prior to the closing of the tender.
• Price adjustments for special materials are allowed; details must be provided in Part 2 of the Contract Data.
• Contractor must provide the variation in cost of special materials: Special Material Method Price for Base Month.

• Pricing strategy: Re-measurement Contract.
• Schedule of Rates and Prices must include all labour, plant, materials, transport, and overheads.
• Security: 5% fixed performance guarantee plus 10% retention of works completed.
• Contract Price Adjustment applies using indices for Labour (0.2), Equipment (0.15), Materials (0.55), and Fuel (0.1), with base month prior to tender closing.
• Price adjustments for special materials are allowed; details must be provided in Part 2 of the Contract Data.
• Advance payment: 80% on materials not yet built into the Permanent Works.
• Retention: 10%, limited to 10% of the initial Contract Price.
• Final statement and retention release must be submitted within 14 days after final approval.
• Delay penalty: R 2,500 per day, cumulative and deductible from payments.

• All subcontractors and suppliers must be registered on the National Treasury’s Central Supplier Database (CSD).
• Subcontractors must be in good standing with COIDA and registered with the Bargaining Council for the Civil Engineering Industry or other relevant council.
• Subcontractors must be registered with the CIDB in the appropriate category for the work.
• Contractor must comply with the Occupational Health and Safety Act and Construction Regulations, 2014, including submitting an approved Health and Safety Plan within 14 days of contract commencement.
• Contractor must employ Targeted Labour from Target Areas and subcontract a minimum of 30% of civil work to Targeted Enterprises by contract end.
• Preference must be given to Targeted Enterprises from rural and underdeveloped areas and townships.
• Penalties apply for not meeting Targeted Labour and Targeted Enterprises targets, calculated on the Final Contract Value.
• Contractor must use local labour as per the Scope of Work.

• Contractor must employ Targeted Labour from Target Areas.
• Contractor must subcontract Targeted Enterprises and give preference to those from rural and underdeveloped areas and townships.
• Minimum of 30% of civil work must be subcontracted to Targeted Enterprises by contract end.
• Contractor must use local labour as per the Scope of Work.
• Penalties apply for not meeting Targeted Labour and Targeted Enterprises targets, calculated on the Final Contract Value using the formulas provided in the document.

• Contractor must comply with the Occupational Health and Safety Specification and Construction Regulations, 2014.
• An approved Health and Safety Plan must be in place before work commences and submitted within 14 days of contract commencement.
• Contractor accepts sole liability for OHS Act compliance.
• Contractor must notify the Employer of any investigations, complaints, or criminal charges under the OHS Act.
• Contractor and designer are responsible for OHS compliance in the design of Temporary Works and specified Permanent Works.
• Contractor must employ Targeted Labour and subcontract Targeted Enterprises as per Contract Data, giving preference to those from rural and underdeveloped areas.

• Contract duration: 36 months to achieve practical completion.
• Defects Liability Period: 365 days.
• Employer: Thembisile Hani Local Municipality.
• Contractor must provide adequate insurance for materials and goods, ceding the policy to the Employer.
• Employer’s Agent (Mogalemole Consulting Engineers) requires specific approval for: suspending works, variation orders over R50,000, evaluating variations, and adjusting General Items sums.
• Contractor must raise uncertainties with the Employer’s Agent’s Representative; advice given is without prejudice.
• Employer may appoint consultants; their advice is only to be followed if instructed by the Employer’s Agent.
• Contractor bears no liability for the project’s design except for Temporary Works and specified items.
• Required pre-commencement documentation (due within 14 days): Health and Safety Plan, Initial Programme, detailed cashflow forecast, Security, Insurance.
• Site access is not exclusive to the contractor.
• No additional compensation for expediting progress unless explicitly stated in an instruction.
• Non-working days: Sundays, South African Statutory holidays, and official building holidays (typically 16 December to the first full working week in January).
• Extension of time may grant additional time-related General Items.
• Delay penalties: R 2,500 per day, cumulative and deductible from payments.
• Practical completion requires commissioning and full operation; no different dates permitted.
• Security: 5% performance guarantee plus 10% retention.
• Advance on materials: 80%.
• Retention: 10%, limited to 10% of the initial Contract Price.
• Final statement due within 14 days after final approval.
• Adjudication Board: 1 member.
• Subcontracting requirements: written agreements, prompt payment to Targeted Enterprises (within 7 days), full disclosure, compliance with CSD, COIDA, Bargaining Council, and CIDB registration.
• Subcontractor retention: 50% released on completion, remainder after 12 months if no defects.
• Subcontractor penalties limited to 10% of the accepted sub-contract amount.

• Project Overview: Design, supply, delivery, installation, commissioning, and handing over of high mast lighting structures with floodlights in Thembisile Hani Local Municipality over 36 months on 'as and when' basis.
• Scope Details: Includes complete engineering works, geotechnical studies, foundation design and casting, electrical connection, testing, and COC issuance.
• Contract Type: Envisaged as standard EPC project; Contractor responsible for all work, labour, equipment, materials, and compliance with technical specifications and local regulations.

• Submit full technical design drawings and specification details of the equipment offered with the tender documents. Failure to submit will deem the offer non-responsive.
• Submit computer simulations for floodlight luminaires on electronic media compatible with Dailux Lighting program, approved by SABS or CIE.
• Submit samples of floodlight luminaires within 5 working days if requested.
• Submit a copy of the manufacturer’s Certificate of Listing in terms of SANS 9001.
• Submit design calculations signed and certified by a Professional Structural Engineer.
• Submit a pro-forma Occupational Health and Safety (OHS) file within 3 days of request. Failure to comply will disqualify the tender.
• Submit proof of qualifications of all construction staff to be engaged.
• Submit a list of cell phone numbers of staff required to be contactable.
• Submit proof of public liability insurance to indemnify the Municipality up to R20 million per incident.
• Submit a Certificate of the Professional Structural Engineer within 3 days of request.
• Submit a method statement for on-site assembly of the mast.
• Submit Welding Procedure Specification and Welding Qualification documents on request.
• Submit inspection and acceptance certificates on request.

• Quality System: Evaluation includes assessment of Contractor’s quality assurance system approval per SANS 9001 or Engineer-approved alternative.
• Risk Assessment: Bidders evaluated on completeness of Risk Assessment within OHS file, covering risk identification, analysis, and mitigation SOPs.
• Professional Registration: Structural and component design must be verified and signed by a Professional Engineer registered with ECSA.
• Experience: Proof of similar high mast lighting poles in service in South Africa and names of previous purchasers.
• Technical Compliance: Adherence to specified SANS standards and technical specifications.
• Health and Safety: Submission and adequacy of Health and Safety Plan and OHS file.
• Financial Capacity: Public liability insurance (minimum R20 million per incident) and financial capacity to handle work over 36 months.
• Local Labour: Commitment to maximise use of local unskilled labour from Thembisile Hani Local Municipality.

• Scope: Design, supply, delivery, installation, commissioning, and handing over of high mast lighting structures (30m poles with floodlights) on an 'as and when' basis for 36 months.
• Key Deliverables: Complete engineering works, geotechnical studies, foundation design and casting, electrical connection from municipal supply point, testing and commissioning, and issuing a Certificate of Compliance (COC) per SANS 0142.
• Mast Design: Must comply with SANS 10225, withstand 40 m/s wind gust, designed for 50-year lifespan, deflection not exceeding 2.5% of height. Professional Structural Engineer must sign off.
• Construction: Masts from Grade S355J0 steel plate, hot-dip galvanised per SANS 121, delivered in sections with site slip joints.
• Components: Includes UV-protected fibre glass canopy, three-point hoisting mechanism with stainless steel ropes, access door with tamperproof screws, distribution board (IP30), cable termination box, and LED floodlight luminaires (200W, min 23,000 lm, IP66).
• Foundations: Concrete base designed per SANS standards, with soil bearing tests, PVC ducting for cables, and holding down bolts.
• Earthing: Two earth spikes per mast connected via 70mm² copper conductor, complying with SANS 10142 and SANS 10313.
• Inspections and Tests: Engineer inspects poles during manufacture; galvanising and welding tests required; 10 working days' notice for inspections.
• Site Conditions: Design for altitude 200m, ambient temperature -10°C to 40°C, max humidity 95%, wind gust 44 m/s, heavy coastal pollution.
• Crew Requirements: Competent supervisor, rigger (certificate submitted), installation electrician, responsible person per NRS 040, labourers.
• Health and Safety: Develop and submit a Health and Safety Plan, OHS file, and comply with Occupational Health and Safety Act and Construction Regulations.

• Tender Period: Contract awarded for 3-year period from date of acceptance; work on 'as and when' basis per fund availability.
• Construction Program: Submit detailed programme within 14 days of order; subject to Engineer approval; revise if falling behind schedule.
• Site Conditions: Design components for specified site conditions (altitude 200m, temp -10°C to 40°C, wind gust 44 m/s, heavy pollution).
• Geotechnical Studies: Contractor responsible for geotechnical studies of installation sites.
• Liaison with Authorities: Contractor must liaise with local authorities on traffic, locating and protecting underground services.
• Community Relations: Engage with community, attend meetings, and resolve matters cooperatively.
• Excavation Methodology: Rates for 'Normal', 'Difficult', 'Hard' soil types; Engineer authorisation required for difficult/hard excavation.
• Concrete Base: Design per SANS standards, include PVC ducting for cables, conduct soil bearing tests.
• Holding Down Bolts: Supplied as welded cage for accurate casting; hot-dip galvanised per SANS 121.

• Quality System: Contractor must have quality assurance system approved per SANS 9001 or alternative approved by Engineer; submit registration certificate with tender.
• Inspections: Engineer will inspect poles during manufacture; 10 working days' notice required for tests.
• Testing: Galvanising tested per SANS 121; welding tests for transverse butt-welds with bending load to Engineer's satisfaction.
• Documentation: Submit Welding Procedure Specification and Welding Qualification documents on request; provide inspection and acceptance certificates.
• Quality Control Plan: Contractor must develop and comply with a Quality Control Plan accepted by Engineer.
• As-built Drawings: Submit three sets of as-built drawings after construction.

• Excavation Rates: Pricing based on soil types: 'Normal' (pick/shovel), 'Difficult' (slow progress, boulders), 'Hard' (paving breaker/blasting). Hard excavation measured as 'Normal' with extra over rate for mechanical equipment.
• Soil Tests: Cost of soil bearing pressure tests must be included in pricing schedule.
• Claims: Contractor may submit claims for additional costs/delays under Clause 48, with 3 working days' notice for community-related claims.
• Schedules: Complete Schedule A in tender document with technical particulars of equipment (e.g., lumens, wattage, efficacy, warranties).

• Pricing Structure: Rates for excavations categorised as 'Normal', 'Difficult', and 'Hard'. Hard excavation measured as 'Normal' with extra over rate for mechanical equipment.
• Cost Inclusion: Soil bearing pressure tests cost must be included in the pricing schedule.
• Claims Process: Contractors may submit claims for additional costs or delays under Clause 48 of conditions of contract, with a reduced notice period of 3 working days for community-related claims.
• Schedules: Complete Schedule A in tender document with technical particulars of equipment (e.g., lumens, wattage, efficacy, warranties).

• Quality Certification: Submit SANS 9001 certificate or equivalent quality assurance system approval.
• Professional Registration: Structural and component design must be verified and signed by a Professional Engineer registered with ECSA.
• Local Labour: Maximum use of local unskilled labour from Thembisile Hani Local Municipality, managed through client’s labour liaison body.
• Public Liability Insurance: Proof of insurance covering up to R20 million per incident required before work commencement.
• Health and Safety Compliance: Submit OHS file demonstrating compliance with OHS Act and Construction Regulations; failure disqualifies tender.
• Standards Compliance: Adhere to numerous SANS standards listed (e.g., SANS 10225, SANS 10142, SANS 10389).
• Environmental Compliance: Develop and comply with an Environmental Management Plan, serve notices, and pay fees per environmental laws.

• Local Labour: Project must maximise use of local unemployed unskilled labour from Thembisile Hani Local Municipality, controlled through client’s labour liaison body.

• OHS Compliance: Contractor must meet requirements of Occupational Health and Safety Act and Construction Regulations 2003.
• Health and Safety Plan: Submit plan covering management structure, induction training, safety procedures, monitoring, liaison meetings, site security, welfare, first aid, fire procedures.
• OHS File: Submit pro-forma OHS file within 3 days of request, containing chapters on project info, non-compliance notices, inspection sheets, safety meetings, appointments, employee lists, induction course, risk assessment, and SOPs.
• Risk Assessments: Required for fall protection, excavation, scaffolding, construction vehicles, electrical installations, housekeeping, stacking, welfare facilities.
• Safe Operating Procedures: Include SOPs for working at height, barricading, excavation, cable pulling, working near live services, mast storage, rigging.
• Site Safety: Contractor must install barriers around excavations, provide safe crossings, and safeguard public safety.

• Contract Duration: 36-month panel appointment for supply, delivery, and installation on an 'as and when' basis.
• Scope: Contractor responsible for all labour, equipment, materials, temporary works, design, engineering, manufacturing, inspection, testing, delivery, erection, commissioning, and performance guarantee tests.
• Conflict Resolution: In case of conflicts between tender package and municipal standards or local regulations, refer to Engineer for clarification.
• Public Liability: Contractor must provide proof of public liability insurance up to R20 million per incident.
• Community Relations: Contractor must liaise with community, attend meetings, and not act on community resolutions contrary to contract without Engineer's written instruction.
• Subcontractor Compliance: Contractor must ensure all subcontractors comply with health and safety requirements.
• Damage Responsibility: Contractor fully responsible for damage to other services; must repair at own cost and report immediately.
• Appointment: Municipality may appoint Main Contractor and reserves right to appoint Alternative Contractor; purchase orders may be cancelled if Main Contractor fails to deliver within 2 weeks.

• Standards Compliance: Adhere to extensive list of SANS standards covering galvanising, welding, concrete, steelwork, electrical installations, lighting, and corrosion protection.
• Technical Specifications: Detailed requirements for mast design, construction, components, foundations, earthing, and testing per specified SANS standards.

Appointment of a panel of electrical contractors for the supply, delivery and installation of high mast lights within Thembisile Hani Local Municipality as and when required for a period of 36 months. Project number: THLM/SCM23/2025-2026/E04. The panel approach means multiple contractors may be appointed to be called upon as needed during the 36-month period.

Closing date: 10 July 2026 at 12:00. No briefing session date, site visit date, or clarification deadline specified in the document.

Department: Supply Chain Management, Thembisile Hani Local Municipality. No specific contact person, email address, telephone number, or physical submission address provided in the document.

Returnable documents must be submitted as specified in the tender. Ensure all required forms are completed and signed. Disqualification may occur if submission guidelines are not followed. Bidders must comply with the Thembisile Hani Local Municipality Supply Chain Management Policy requirements.

Additional relevant documents are required as per Part C4. These include: Thembisile Hani Local Municipality Supply Chain Management Policy, Health and Safety Specification, and Kwaggafontein B and C Geotechnical Report. These documents form part of the contract.

Bidders must be registered electrical contractors. Compliance with Thembisile Hani Local Municipality Supply Chain Management Policy is required. Bidders must demonstrate ability to meet Health and Safety specifications. Bidders must show capability to perform supply, delivery, and installation of high mast lights. Bidders must be in good standing with regulatory bodies.

Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality as and when required. Contract duration: 36 months. Project number: THLM/SCM23/2025-2026/E04. Additional relevant documents include Health and Safety Specification and Kwaggafontein B and C Geotechnical Report which form part of the contract.

Required documents per Part C4 include: Thembisile Hani Local Municipality Supply Chain Management Policy, Health and Safety Specification, and Kwaggafontein B and C Geotechnical Report. Bidders must comply with Health and Safety specifications. Bidders must be registered electrical contractors in good standing with regulatory bodies.

Health and Safety Specification is a required document and forms part of the contract per Part C4. Bidders must demonstrate ability to meet Health and Safety specifications. The Health and Safety Specification document must be complied with during execution of work.

• Department: Supply Chain Management (Thembisile Hani Local Municipality).
• No specific names, emails, phones, or addresses provided in the document.

• Submit all returnable documents as specified in the tender.
• Complete and witness all required forms as per the document structure (e.g., Form of Offer and Acceptance).
• Ensure all signatures (Tenderer Witness 1, Witness 2, Employer Witness 1, Witness 2) are provided where applicable.

• Open to electrical contractors with demonstrated capability in high mast light projects.
• Must fully meet technical specifications, including SANS 10403:2003.
• Required to provide performance guarantees and comply with all contractual and safety agreements outlined in the document.

• Scope: Supply, delivery, and installation of high mast lights as and when required.
• Duration: 36-month panel appointment.
• Standards: Compliance with SANS 10403:2003 for scope of works.
• Specifications: Includes standard, project, and particular specifications.
• Site Information: Geotechnical reports and site details are provided.

• Performance guarantee (bid bond) is mandatory.
• Follow pricing instructions and bill of quantities (Part C2).
• Contract data includes performance guarantee and safety agreement requirements.

• Compliance with Supply Chain Management Policy is required.
• Occupational Health and Safety (OHS) Specifications must be adhered to (Annexure C5.2).
• Mandatory compliance with health and safety standards, including a signed Safety Agreement.
• All contract documents (Form of Offer and Acceptance, Contract Data, Performance Guarantee, Safety Agreement) must be witnessed by tenderer and employer representatives.

• Safety Agreement is a mandatory contract component.
• Occupational Health and Safety Specifications are provided in annexures (C5.2).
• Full compliance with health and safety standards is non-negotiable.

• Contract duration: 36 months.
• Key documents: Form of Offer and Acceptance, Contract Data, Performance Guarantee, Safety Agreement.
• All documents must be witnessed by tenderer and employer representatives.

Submit a signed Form of Offer and Acceptance. Pricing must include sub-total (exclusive of VAT) and total (inclusive of VAT) in both words and figures. Return one copy of the signed document to the Employer before the end of the validity period. All deviations or amendments from tender documents must be recorded in the Schedule of Deviations, signed by both parties. Covering letters are not part of the final contract. Failure to provide required bonds, guarantees, or proof of insurance within two weeks of contract acceptance may result in repudiation of the agreement.

General: Must be a registered electrical contractor. Must be legally authorized to enter into a binding contract. Must have the capacity to fulfill the scope of work over 36 months. Financial: Ability to provide bonds and guarantees as required. Financial stability to handle the project scope. Legal: Compliance with South African municipal procurement regulations. No conflicts of interest or disqualifications under municipal policies.

Scope: Supply, delivery, and installation of high mast lights as and when required. Duration: 36-month panel appointment. Contractors must be electrical specialists capable of fulfilling the scope as per the Conditions of Contract and Tender Data.

Pricing structure includes: Part 1 (Agreements and Contract Data), Part 2 (Pricing Data), Part 3 (Scope of Work), Part 4 (Additional Documentation). Prices must be provided in words and figures for sub-total (exclusive of VAT) and total (inclusive of VAT).

Pricing must be structured as follows: Part 1 (Agreements and Contract Data), Part 2 (Pricing Data), Part 3 (Scope of Work), Part 4 (Additional Documentation). Include drawings or referenced documents where applicable. Provide sub-total and total prices (exclusive and inclusive of VAT) in words and figures.

Compliance with all terms and conditions of the Contract Data and Conditions of Contract is mandatory. Bonds, guarantees, proof of insurance, and other documentation must be submitted within two weeks of contract acceptance. All deviations must be formally recorded in the Schedule of Deviations. Contract becomes effective upon receipt of a fully signed copy of the Form of Offer and Acceptance, including the Schedule of Deviations (if any). The Contractor must notify the Employer within five days of receipt if they cannot accept the agreement terms. No oral or implied agreements are binding.

Contract becomes effective upon receipt of a fully signed copy of the Form of Offer and Acceptance, including the Schedule of Deviations (if any). The Contractor must notify the Employer within five days of receipt if they cannot accept the agreement terms. Bonds, guarantees, proof of insurance, and other required documentation must be delivered within two weeks of contract acceptance. Amendments or deviations are only valid if recorded in the signed Schedule of Deviations. No oral or implied agreements are binding.

Deviations from tender documents are limited to those permitted in the Conditions of Tender. Covering letters are excluded from the final contract. Any deviations, clarifications, or changes agreed during the offer and acceptance process must be recorded in the Schedule of Deviations and incorporated into the final contract draft.

• Compulsory Briefing Session Option 1: 18 June 2026 at 11:00. Venue: Confirm with technical contacts.
• Compulsory Briefing Session Option 2: 12 June 2026 at 08:00. Venue: Confirm with technical contacts.
• Closing Date: 10 July 2026 at 12:00.

Technical Enquiries:

• Mr Siyabonga Kalipa

• Tel: 013 986 9201
• Email: [email protected]

SCM Enquiries:

• Mr G. Rapolai

• Tel: (013) 986 9233
• Email: [email protected]

Municipal Manager: Mr D.J.D. Mahlangu

Physical Submission Address: Municipality’s Offices, Stand Number 24, Mthombomuhle (Kwaggafontein C).

• Download tender documents for free from the E-Tenders Portal: www.etenders.gov.za. Hard copies are only provided if technical issues arise with the portal.
• For hard copies: Pay via cash or EFT to Thembisile Hani Local Municipality. Price is not applicable for downloaded documents.
• Submit sealed envelopes marked with tender number THLM/SCM23/2025-2026/E04 to the bid box at Municipality’s Offices, Stand Number 24, Mthombomuhle (Kwaggafontein C).
• Deadline: 10 July 2026 at 12:00. Late submissions will be disqualified.
• Couriers must present an official letterhead letter confirming bid details AND proof of full payment to collect hard copies.
• Facsimiles or emailed submissions are NOT accepted and will be disqualified.
• Ensure compliance with CIDB grading (5EP or higher) to avoid disqualification.

• Evaluation method: 80/20 Preferential Point System under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022.

• 80 points for Price.
• 20 points for Specific Goals (e.g., B-BBEE, local content).

• Disqualification criteria:

• Bidder is in the service of the state.
• Any director, manager, principal shareholder, or stakeholder is in the service of the state.
• Bidder is an advisor or consultant contracted with the municipality or municipal entity.
• Non-compliance with submission guidelines (e.g., fax/email submissions, late submissions).

• CIDB grading 5EP or higher is mandatory.

• Scope: Supply, delivery, and installation of high mast lights as and when required for a 36-month period.
• Contract Type: Panel of electrical contractors for Thembisile Hani Local Municipality.
• Standards: Compliance with SANS 10403:2003 is required.
• Key Documents: Standard Specification, Project Specification, Particular Specification, and Municipal Health and Safety Specification.
• Contract Requirements:

• Form of Guarantee (C1.3).
• Safety Agreement (C1.4).

• Site Information: Available in tender documents, including Geotechnical Report (C4.2).

• Form of Guarantee required (refer to C1.3 in tender documents).
• Pricing Instructions (C2.1) must be followed.
• Bills of Quantities (C2.2) must be completed as per tender document specifications.
• Payment Terms: Not explicitly stated in the document. Refer to Part C2 for pricing format details.

• CIDB Registration: Mandatory with grading 5EP or higher.
• B-BBEE: Status level documentation likely required (standard for municipal tenders).
• Tax Compliance: Valid tax compliance status required.
• CSD Registration: Required for government tenders.
• Disqualification Conditions:

• Bidder or any director/manager/principal shareholder in the service of the state.
• Bidder is an advisor or consultant contracted with the municipality.

• Compliance with:

• Preferential Procurement Policy Framework Act.
• Supply Chain Management Policy of Thembisile Hani Local Municipality.
• Preferential Procurement Regulations 2022.

• Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality.
• Panel will be used on an 'as and when required' basis over a 36-month period.

• Compulsory clarification/briefing meeting: 18 June 2026 at 11:00 am at Thembisile Hani Local Municipality Municipal Shelter, Kwaggafontein, 0458.
• Joint ventures must have a representative from each company attend.
• No individual may represent more than one tenderer.
• Failure to attend or sign the register leads to automatic disqualification.
• Tender closing: 10 July 2026 at 12:00 (midday).
• Tender opening: Public opening at the same time and location: Thembisile Hani Local Municipality, Stand No. 24, Corner Police Station, Kwaggafontein C, Empumalanga, 0458.
• Tender offer validity period: 120 days from the closing date.

• A compulsory clarification/briefing meeting is scheduled for 18 June 2026 at 11:00 am at the Municipal Shelter, Kwaggafontein.
• Joint ventures must have a representative from each company.
• No individual may represent more than one tenderer.
• Full completion of the attendance register is required to avoid disqualification.

• Accounting Officer (Procurement Enquiries): Mr. D.J.D. Mahlangu, Tel: 013 986 9100.
• Supply Chain Unit: Tel: 013 986 9233.
• Technical Enquiries: Mr. SE. Kalipa, Tel: 013 986 9201.
• Postal address for all: Private Bag X 4041, Empumalanga, 0458.
• Only written communication signed by the Accounting Officer amends the tender documents; verbal communication is not binding.

• Submit your tender on the Council’s Official Tender Document only.
• Return all completed returnable documents.
• Deliver the tender package to: Thembisile Hani Local Municipality, Stand no 24, Corner Police Station Mthombhomuhle, eMpumalanga.
• Telephonic, telegraphic, telex, facsimile or emailed tenders will not be considered.
• Tenders cannot be withdrawn or substituted after submission.
• The municipality reserves the right to request original documents (including company CK, key personnel qualifications, and B-BBEE certificate) for review and certification by its Commissioner of Oath.
• The employer may request written evidence of your financial, labour, and resource adequacy for the project.
• The municipality may appoint auditors to investigate your financial resources; you must provide reasonable assistance.

• A list of specific returnable documents is required.
• Tenderers must check documents for completeness upon receipt.
• The municipality reserves the right to request original documents for certification.

• Mandatory 'Bidding Company Compliance' score of 55 points across 11 criteria; failure eliminates the tender.
• Detailed 'Functionality' scoring (100 points total) across Organising and Staffing (45), Plant (20), and Experience of Firm (35).
• Minimum functionality score of 75 required to proceed to price evaluation.
• Specific scoring tables for Contracts Manager, Site Agent, Safety Officer qualifications and experience.
• Plant scoring for owned or leased equipment (TLB, Cherry Picker, Bakkie/LDV).
• Company experience scored based on number of similar completed projects.
• The value of this bid is estimated to be less than R50 000 000 and the 90/10 system shall be applicable.
• Preference points (20%) awarded for B-BBEE compliance (specific goals).
• Price evaluation accounts for 80 points.
• Evaluation steps include determination of completeness, responsiveness, reasonableness, confirmation of preferential points, financial scoring, ranking, and risk analysis.

• Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality, as and when required, for a period of 36 months.
• Eligibility requires CIDB registration: Tenderers (or their subcontractor) must be registered or capable of registration prior to evaluation, with a contractor grading designation equal to or higher than 4EP for the class of construction work.
• Joint ventures are eligible if every member is CIDB registered, the lead partner is 4EP or higher, and the combined grading meets the requirement.
• The municipality reserves the right not to accept the lowest tender and to accept the whole or part of any tender.
• Tenderers must provide additional information, samples, or demonstrations if requested.
• Key personnel CVs are required, detailing position, PDI status, qualifications, professional registrations, relevant experience, language proficiency, and references.
• Emphasis is placed on staff experience; nominated staff must be assigned as proposed, or the contract may be annulled.
• Previous experience will be evaluated based on projects in the relevant technical field and of similar size within the last five years.

• Key personnel (Contracts Manager, Site Agent, Safety Officer) must have specified electrical engineering qualifications and project experience.
• CVs for proposed staff must include position, PDI status, educational qualifications, professional registrations, relevant experience, language proficiency, and references.
• Company experience evaluated based on similar projects completed in the last five years.
• Joint ventures must provide documentation of experience for each member.

• Tenderers may be required to furnish additional information, samples, or demonstrations for evaluation.
• Strict rules for completing the tender document: no alterations, erasures, or correction fluid; all pages must be initialed and signed.
• Failure to attend the compulsory site briefing leads to automatic elimination.

• All pricing must be stated in South African Rand (ZAR).
• Bidders must incorporate forward cover for exchange rate and price fluctuations into their tendered price.

• State all rates and prices in South African Rand (ZAR).
• Bidders must incorporate forward cover for exchange rate and price fluctuations into their tendered price.
• The municipality may investigate the tenderer's financial ability, including contacting the tenderer's bank manager with the tenderer's consent.
• Proof of warrantee may be required.
• A valid SARS tax verification PIN certificate must be submitted.

• Mandatory CIDB registration: Grading designation of 4EP or higher for the construction work class is required.
• Submit a CSD Summary Report not older than one month.
• Submit proof of company registration (CIPC) and shareholding.
• Submit a valid SARS tax verification PIN certificate.
• Submit a valid Letter of Good Standing with COIDA from the Department of Labour.
• Submit a municipal utility account (or lease agreement with landlord's account) not older than three months, not in arrears for more than 90 days.
• Submit three years of audited financial statements with an auditor's report.
• Submit a bank confirmation letter (bank-stamped) not older than three months.
• Submit a B-BBEE certificate (details implied from document context).
• Tenderers must comply with the Protection of Personal Information Act (POPIA).
• Any attempt to influence the evaluation leads to disqualification.
• Tenderers with unsatisfactory performance on a previous public sector contract in the last five years may be rejected.
• Penalties for fraudulent preference claims or failure to attain specified goals include contract cancellation, financial penalties, and a 5-year restriction from doing business with the municipality.

• A Safety Officer position is required for scoring.
• Safety Officer must have an Occupational Health and Safety Certificate (NQF Level 5) or Diploma (NQF Level 6 or higher).
• Points also awarded for years of project experience.
• The Site Agent and Safety Officer must be different persons, or zero points are allocated.

• Tender offer validity period is 120 days from the closing date.
• Confidentiality and POPIA compliance required for all submitted information.
• Any attempt to bribe or influence municipal staff leads to disqualification and contract cancellation without compensation.
• Penalties for fraudulent preference claims or failure to meet specified goals: contract cancellation, financial penalties, and a 5-year business restriction.

• The municipality may request written evidence of the tenderer's financial, labour, and resource adequacy.
• The municipality reserves the right to appoint auditors to investigate the tenderer's financial resources, with the tenderer's required assistance.

• Mandatory CIDB registration at grading 4EP or higher.
• Financial ability to execute the contract will be evaluated, including possible bank manager contact.
• A valid SARS tax verification PIN certificate is required.