Supply, installation and commissioning of high-security clearview fencing for dawid kruiper municipal head office – upington

Closing date: 26 June 2026 at 14:00. Compulsory site meeting: 19 June 2026 at 10:00 in the Council Chambers, Municipal Offices, Mutual Street, Upington. Late arrivals will not be permitted. Bids will be opened directly after the closing time in the Councillor Chambers.

Delivery address: Dawid Kruiper Municipality, Corner of Scott & Mutual Street, Upington, Northern Cape. For submission, use the Municipal tender box. No specific SCM or technical contacts are provided in the document.

Submit sealed bids marked "TN024/2026: CONSTRUCTION OF CLEARVIEW SECURITY FENCING AROUND MUNICIPAL HEAD OFFICE – UPINGTON" to the Municipal tender box by 14:00 on 26 June 2026. Only original signed documents are accepted; fax or email submissions are invalid. Complete and return the bid document without alterations. Required forms: Summary of items and bid price, MBD 1, MBD 4, MBD 6.1, MBD 7.1, MBD 8, and MBD 9. Attach compulsory documentation: valid CSD registration proof, valid CIDB 2 SQ grading certificate, municipal account (not older than 3 months, not in arrears >90 days), or a sworn affidavit/lease agreement if no municipal account is applicable. Non-responsive bids will be disqualified.

Evaluation is based on the municipality’s Preferential Point Scoring System. Key criteria: Valid CIDB 2 SQ grading (active, not expired) and registration on National Treasury’s Central Supplier Database (CSD). Financial compliance: Municipal account (≤3 months old, not in arrears >90 days) or sworn affidavit/lease agreement if exempt; SARS tax certification required pre-award. Legal compliance: No restrictive practices (collusive bidding prohibited under Competition Act No. 89 of 1998); no convictions under Prevention and Combating of Corrupt Activities Act (risk of 5–10 year public sector restriction). Technical capability: Ability to execute all specified works (fencing, civil, electrical) and compliance with OHSA and environmental regulations.

Scope: Supply, deliver, install, and commission Clearview security fencing (~445 meters) around the Municipal Head Office in Upington to enhance safety and security. Materials: High-security galvanized mesh panels (2400mm height x 3350mm width, aperture ≤77mm x 13mm, vertical wire ≥3.00mm, horizontal wire ≥4.00mm), anti-tamper screws, shear-off nuts/bolts, and heavily galvanized posts (70mm x 44mm x 2mm x 1800mm). Gates: 1x motorized vehicle gate (7000mm width, 2400mm height, electric motor with rack drive, remote access, manual override, anti-lift, safety beams), 2x emergency exit gates (1000mm width, panic release hardware), 2x pedestrian gates (2000mm width, lockable latch), 1x manual sliding substation gate (6000mm width). Gate posts: Reinforced SHS steel (e.g., 200mm x 200mm x 6mm for motorized gates, embedded 1200mm in concrete). Civil works: Excavation, concrete foundations, rubble removal, ground levelling, drainage, and reinstatement. Electrical works: Power supply, cabling, conduit, isolation switches, backup battery, COC (must be issued by a registered electrician). Quality: All materials must be new, defect-free, and comply with SA standards. Installation must be neat, level, and structurally sound. Testing: All gates and moving components must be tested, and the motorized system demonstrated. Handover: Completion report, warranty certificates, COC, operating manuals, as-built drawings, and final site clean-up.

Bidders must be suitably qualified and experienced contractors capable of executing the full scope of work, including supply, delivery, installation, and commissioning of high-security fencing and associated civil/electrical works. CIDB 2 SQ grading is mandatory. Proof of experience in similar projects may be required.

Pre-bidding testing costs are the bidder’s responsibility. Inspections/tests may be conducted at the bidder’s premises at reasonable hours. If goods/services comply, the municipality covers inspection costs; if non-compliant, the supplier pays. Non-compliant goods may be rejected and must be replaced at the supplier’s cost. Municipality reserves the right to inspect materials/workmanship at any stage. All welds must be smooth and corrosion-protected. Fence alignment must be straight and professional. Gates must operate correctly and safely. Entire installation must comply with SA standards and municipal requirements. Testing and commissioning: All gates and moving components must be tested; motorized gate system must be demonstrated; defects must be rectified before practical completion.

Pricing must align with the Bill of Quantities (BOQ), which includes: Preliminaries and general (site establishment, health/safety compliance, barricading, site cleaning). Clearview fencing (supply/install 2.4m high fencing, excavation, concrete foundations, corrosion protection). Motor vehicle access gate (supply/install gates, gate motor, foundations, electrical cabling, testing). Pedestrian access gates (supply/install gates, locking mechanisms, foundations). Emergency exit gates (supply/install gates, panic-release locks, signage, foundations). Electrical works (supply connections, cabling, switches, testing, COC). Finalization and handover (inspection, warranties, manuals, site clean-up). All prices must be VAT-inclusive and valid for 120 days from the closing date.

Quote prices according to the provided price schedules and specifications. Prices must be firm, valid for 120 days from the closing date, and inclusive of VAT. Payment terms: Invoices must be submitted with a delivery note; payments will be made within 30 days. Performance security (amount specified in SCC) must be furnished within 30 days of contract award in the form of a bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque. Pricing is structured via a Bill of Quantities (BOQ) covering preliminaries, fencing, gates, electrical works, and finalization.

Mandatory: CSD registration (proof required), valid CIDB 2 SQ grading (active, not expired), and proof of applicable class of works. Tax compliance: SARS certification that tax matters are in order. Municipal compliance: Municipal account (≤3 months old, not in arrears >90 days) or sworn affidavit/lease agreement if exempt. B-BBEE: Preferential points apply as per the municipality’s SCM policy. Local content and anti-dumping/countervailing duties may be considered. No contract will be awarded to bidders with tax or municipal arrears.

Compliance with the Occupational Health and Safety Act is mandatory. Requirements: Provide a Health and Safety Plan before commencement. Appoint a competent Safety Officer where required. Ensure all workers wear appropriate PPE. Maintain a safe working environment at all times. Secure the construction area against unauthorized access. Provide temporary barricading and warning signage. Protect municipal property and existing services during construction. Site establishment must include health and safety measures.

Keep the site clean and orderly. Prevent pollution and environmental damage. Dispose of waste legally and responsibly. Minimize dust and noise pollution. Minimize damage to existing vegetation and infrastructure; excessive damage must be recovered. Provide drainage where necessary. Reinstate disturbed areas after construction.

Contract duration: Completion within 12 weeks of appointment notification. Performance security: Required within 30 days of award (bank guarantee, irrevocable letter of credit, or cashier’s cheque). Warranty: 12-month workmanship guarantee; defects during this period are the contractor’s responsibility. Penalties: Deductions from contract price for delays (calculated using the current prime interest rate per day). Termination: Municipality may terminate for default (e.g., non-delivery, breach of contract, corruption/fraud) or insolvency. Force majeure: Supplier not liable for delays caused by unforeseeable events beyond their control (e.g., wars, floods, epidemics). Dispute resolution: Mediation first, then South African court if unresolved after 30 days. Payment: Invoices paid within 30 days of submission; prices must remain firm unless adjusted per GCC Clause 18. Variation orders: Allowed if changes do not exceed 15% of the original contract value. Assignment/subcontracts: Require prior written consent from the municipality. Insurance: Goods must be fully insured against loss/damage during manufacture, transport, and delivery. Taxes/duties: Local suppliers are responsible for all taxes until delivery; foreign suppliers cover all levies outside SA. No contracts will be awarded to bidders with tax or municipal arrears.