Consulting services for sap ehp upgrade, S/4HANA conversion, slug number redesign, and customer portal redesign for TRANSNET pipelines

Returnable Documents: The tender document requires a Contractor Questionnaire (Annexure 8.7) and a completed Pricing Schedule (Annexure 8.8) to be submitted as part of the bid. The document does not specify a submission address, method, or detailed deadline beyond the tender's closing date.

1. Contractors must be registered with the National Treasury or be on Transnet's approved list of contractors/suppliers for specific commodities/services. 2) They must demonstrate the capability to meet the extensive IMS requirements outlined in the procedure and its annexures (Health & Safety, Environmental, Quality, Security specifications). 3) They must have the necessary resources, competencies, and valid documentation (e.g., medicals, identity documents, qualifications) for their employees. 4) They must have or obtain all required legal permits and authorizations for the work. 5) They must have adequate insurance (e.g., PCI, letter of good standing) as applicable to the contract.

The scope involves consulting services for an SAP EHP upgrade, redesign of slug number, SAP S/4 HANA conversion, and redesign of customer portal for Transnet Pipelines over 24 months. The contractor must comply with Transnet's Integrated Management System (IMS) and a wide range of national and international standards, including ISO 9001, ISO 14001, ISO 45001, and railway safety standards. The contractor must develop and submit a detailed Contractor Execution Plan (CEP) covering health & safety, environment, quality, and delivery. They must also maintain a comprehensive Contractor Compliance File.

The contractor must complete a detailed Pricing Schedule (Annexure 8.8) as part of the tender submission. The document mentions contract insurance (e.g., Principal Controlled Insurance) as a requirement but does not specify detailed payment terms, bonds, or financial capacity criteria.

1. Registration: Contractors must be registered with the National Treasury or on Transnet's approved supplier list. 2) Documentation: Must provide certified copies (not older than 3 months) of identity documents, competencies, and qualifications for personnel. 3) Legal Compliance: Must comply with all applicable legislation, including the OHS Act, and enter into mandatory agreements (e.g., Section 37(2) agreement). 4) IMS Integration: Must demonstrate compliance with Transnet's Integrated Management System requirements across health & safety, environment, quality, and security.

Closing date and time: Thursday, 18 June 2026 at 12:00. Non-compulsory briefing session: Monday, 1 June 2026 at 10:00 via Microsoft Teams (link: https://teams.microsoft.com/meet/337342419333764?p=XT9KCuL5Gp6tZqz4S6; Meeting ID: 337 342 419 333 764; Passcode: W2UN3v7F). Clarification request deadline: Wednesday, 10 June 2026 (close of business). Bid validity period: 180 business days from closing date.

For bidding procedure/technical enquiries: Nomcebo Ngcobo, email: [email protected]. For complaints: Email [email protected]. After closing date, communicate only with Carol Khumalo, email: [email protected], regarding your proposal. Submission portal: https://esupplierportal.transnet.net/portal/. Bidder guide available at: transnetetenders.azurewebsites.net.

Submit via Transnet e-tender submission portal: https://esupplierportal.transnet.net/portal/. Follow process in Section 2, paragraph 3. Points: Upload bid documents against the tender (max 30MB per upload; multiple uploads allowed). Complete all returnable documents in Section 5 (Proposal Form). Sign, stamp, and date each page before uploading. Pricing must be completed electronically in the eSupplier portal (no paper schedules). Submit at least one day before closing to avoid technical issues. Each company must register its own profile and submit under that profile. Submitting via another company’s profile will disqualify the bid. For Joint Ventures: Any party may submit via its registered profile on behalf of the JV. A signed JV/consortium agreement (or written intent confirmation) stating percentage split and responsibilities must be included. Clarification deadline: Submit RFP Clarification Request Form to Nomcebo Ngcobo by close of business Wednesday, 10 June 2026. Bid validity: 180 business days from closing date; may be requested to extend.

Evaluation stages: 1) Test for Administrative and Substantive Responsiveness (pass/fail). 2) Minimum Technical Threshold (80/100 points). 3) Final Weighted Scoring (Price: 90 points, Specific Goals: 10 points). Mandatory: Legal entity registered in South Africa (unless foreign with no local branch). Valid Tax Compliance Status (TCS) PIN or CSD registration. B-BBEE Status Level Certificate (or Sworn Affidavit for EMEs/QSEs). SAP Certified Build Partner with Oil/Gas/Energy focus and South African location (verified via SAP Partner Finder). No fronting or collusion. Electronic submission via Transnet’s eSupplier Portal under bidder’s own profile. Technical threshold criteria: Reference letters for 3+ completed ECC6 to S/4HANA migrations (25 points). Detailed CVs for 7 key resources with 3+ years in required skillsets (30 points). Detailed project plan with milestones for EHP Upgrade, Slug Number Redesign, and S/4HANA Migration (25 points). Change management and training use cases (20 points). Price evaluation: Formula PS = 90 (1 − (Pt−Pmin)/Pmin), where Pt = bid price, Pmin = lowest acceptable bid. Specific Goals: Preference points per Section 4.1 of the Specific Goals Claim Form. Disqualification risks: Late submission. Missing/incomplete returnable documents. Failure to meet technical pre-qualification (e.g., SAP certification, industry expertise). Non-compliance with tax or B-BBEE. Submission via another company’s profile. Evidence of fraud, corruption, or misrepresentation.

Scope: Consulting services for SAP EHP upgrade, slug number redesign, SAP S/4HANA conversion, and customer portal redesign for Transnet Pipelines over 24 months. Key deliverables: SAP ECC6.0 Enhancement Pack Upgrade. Slug Number Redesign (system-generated identifier for customer orders/nominations, derived from custom master tables; current range limited and will exhaust in 2027). SAP S/4HANA Conversion. Customer Portal Redesign and Implementation. Phases: 1) ECC EHP Upgrade and 2) Slug Number Redesign must complete within 6 months. 3) S/4HANA Migration (including customer portal redesign and audit recommendations) within 20 months, aligned with SAP Activate Methodology. Pre-qualification technical criteria: Service provider must be a SAP Certified Build Partner. Must have expertise in Oil, Gas, and Energy industry. Must be located in South Africa (verified via SAP Partner Finder). Additional requirements: Submit company’s environmental policies (waste disposal, recycling, energy conservation). Service provider is fully responsible for acts/omissions of its personnel. Detailed scope in Annexure A.

Pricing: Must be submitted electronically via Transnet eSupplier portal. Quoted in South African Rand, inclusive of VAT. Any disbursements not explicitly priced will not be accepted. Prices must remain firm and fixed for the contract duration (not bid validity period). For imported goods, use SARB exchange rate on bid advertisement date (19 May 2026). Transnet may negotiate prices if not market-related, sequentially with top three ranked bidders. Disclosure: Contract information (company name, goods/services, value, duration) may be published on National Treasury e-Tender Portal and for JSE Debt Listing Requirements compliance. Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO): Disclose any commercial relationships via the provided form.

Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers with no local entity may be exempt. Central Supplier Database (CSD): Registration required (https://secure.csd.gov.za/), except for foreign suppliers with no local registered entity. B-BBEE: Submit B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs). Joint Ventures: Submit consolidated B-BBEE scorecard. Employment Equity Act: Compliance required, including Section 53. Foreign Suppliers: Complete questionnaire; if no presence/income in RSA, SARS PIN/CSD registration not required. Proof of authority to sign bid (e.g., company resolution) must be submitted. Security Clearance: Successful bidder may need to obtain CONFIDENTIAL/SECRET/TOP SECRET clearance for personnel and subcontractors. General: Full compliance with all applicable laws and regulations. Non-Disclosure Agreement: Must be certified as acquainted. Transnet Supplier Integrity Pact: Must be adhered to. No canvassing of Transnet officers/employees between closing date and award.