Rental of seven 500kva mobile generators for ngqura container terminal (3.5-Month contract)

Submit the following returnable documents, each attached to the specified schedule:

• Trade test certificate for artisan (Diesel Mechanic or Millwright) with at least 2 years qualification.
• Proof of past experience: references (company name, contact person, contract number, value, project description) for generator rental/supply executed in the last 5 years, attached to Returnable Schedule T1.
• Seven technical datasheets for the proposed generators, attached to Returnable Schedule T2.
• Full maintenance records for each generator or OEM letter/manual stipulating maintenance requirements, attached to Returnable Schedule T3. If a generator is not yet due for its first maintenance, provide proof.
• CV of the technician/artisan with a minimum of 2 years experience in generators or similar equipment, attached to Returnable Schedule T4.
• OEM certificate for each generator showing year of manufacture and running hours (must not exceed 6000 hours), attached to Returnable Schedule T5.

Returnable documents and their schedules:

• Trade test certificate for artisan (Diesel Mechanic or Millwright) with ≥2 years qualification.
• Proof of past experience references (last 5 years), attached to Returnable Schedule T1.
• Seven technical datasheets for generators, attached to Returnable Schedule T2.
• Full maintenance records for each generator or OEM letter/manual, attached to Returnable Schedule T3.
• CV of technician/artisan with ≥2 years experience, attached to Returnable Schedule T4.
• OEM certificate and running hours for each generator, attached to Returnable Schedule T5.

Mandatory eligibility requirement:

• Valid Trade Test certificate for Diesel Mechanic or Millwright, issued at least 2 years prior. Failure to submit this disqualifies the bid.

Technical evaluation scoring (minimum threshold: 70%):

• References for past experience in generator rental/supply (last 5 years):
• 5+ references: 30 points
• 4 references: 20 points
• 3 references: 15 points
• 2 references: 10 points
• 1 reference: 5 points
• 0 references: 0 points
• Seven technical datasheets for generators: 30 points if submitted; 0 if not.
• Full maintenance records for each generator: 15 points if submitted; 0 if not or fewer than 7 records.
• CV of technician/artisan with ≥2 years experience: 10 points if submitted; 0 if not or experience <2 years.
• OEM certificate and running hours (≤6000 hours) for each generator: 15 points if submitted; 0 if not, hours >6000, or certificate >5 years old.

Scope: Rental of seven (7) 500kVA mobile diesel generators for Transnet Port Terminals (Ngqura Container Terminal) for a period of 3.5 months.

Technical requirements:

• Generators must be mobile diesel units.
• Submit seven technical datasheets detailing the proposed generators, aligned with scope requirements.
• Provide full maintenance records for each generator, proving adherence to OEM requirements. If a generator is not yet due for its first maintenance, submit proof (e.g., OEM letter or maintenance manual).
• Each generator must have an OEM certificate showing year of manufacture and running hours (must not exceed 6000 hours).
• Technician/artisan assigned to the contract must have a minimum of 2 years experience in generators or similar equipment.

Bidder requirements:

• Submit full maintenance records for each generator or OEM letter/manual stipulating maintenance requirements.
• CV of technician/artisan with a minimum of 2 years experience in generators or similar equipment.
• OEM certificates showing year of manufacture and running hours (≤6000 hours) for each generator.

Minimum technical threshold: 70%.

Eligibility and compliance requirements:

• Trade test certificate for artisan (Diesel Mechanic or Millwright) with at least 2 years qualification.
• Proof of past experience in generator rental/supply: references from the last 5 years, including company name, contact person, contract number, value, and project description.
• Seven technical datasheets for the proposed generators.
• Full maintenance records for each generator or OEM documentation stipulating maintenance requirements.
• CV of the technician/artisan with a minimum of 2 years experience in generators or similar equipment.
• OEM certificates and running hours (≤6000 hours) for each generator.

Eligibility requirement:

• Trade test certificate for artisan (Diesel Mechanic or Millwright) with at least 2 years qualification.

Technical evaluation scoring:

• OEM certificate and running hours for each generator: 15 points if submitted with hours ≤6000 hours; 0 if not submitted, hours >6000, or certificate >5 years old.
• References for past experience (last 5 years): 5+ references = 30 points, 4 = 20, 3 = 15, 2 = 10, 1 = 5, 0 = 0.
• Seven technical datasheets: 30 points if submitted; 0 if not.
• Full maintenance records for each generator: 15 points if submitted; 0 if not or fewer than 7 records.
• CV of technician/artisan with ≥2 years experience: 10 points if submitted; 0 if not or experience <2 years.

Minimum technical threshold: 70%.

Rental of seven (7) 500kVA mobile generators for Transnet SOC Ltd (Reg No. 1990/000900/30), operating as Transnet Port Terminals (TPT), for Ngqura Container Terminal (NCT). Duration: 3.5 months. Agreement is governed by Purchase Orders and Schedule of Requirements/Work Orders issued by Transnet.

• Legal Notices: Transnet Port Elizabeth, 202 Anton Lembede Street, Durban, 4023. Email: [email protected]. Attention: Group Legal Department.
• Commercial Notices: Transnet Port Terminals, Port of Port Terminals, Jetty’s Street. Email: [email protected]. Attention: Ayanda Zokwana.

Evaluation is based on the following criteria:

• Legal: Must be a registered business entity in South Africa. Must comply with all applicable laws (labour, environmental, OHSA, etc.). No conflicts of interest with Transnet.
• Financial: Must demonstrate financial stability to fulfill contract obligations. Must be able to issue valid tax invoices and maintain tax compliance.
• B-BBEE: Must meet minimum B-BBEE status as per the latest Codes of Good Practice (details to be submitted annually). Subcontracting must be to entities with equal or higher B-BBEE status (or EMEs).
• Technical: Must have proven capability to supply and maintain 500kVA mobile generators. Must have experience in similar projects (preferably in port/railway environments). Must comply with National Railway Safety Regulator Act requirements.
• Ethical: Must commit to anti-corruption (Supplier Integrity Pact). Must have no history of fraud, dishonesty, or unethical practices.
• Cost Comparison: Transnet may compare the total delivered cost of equivalent generators from alternative suppliers. If a lower cost is found, the current Service Provider must match the price within 30 days or risk contract reduction, termination, or continuation at Transnet’s discretion.

• Supply and rental of seven (7) 500kVA mobile generators for Transnet Port Terminals (TPT) at Ngqura Container Terminal (NCT) for a period of 3.5 months.
• Generators must comply with railway safety requirements and regulations as per the National Railway Safety Regulator Act.
• Service Provider must ensure all equipment adheres to specifications in Schedule 1 and allows Transnet access to review safety-related activities.
• Service Provider must achieve a 95% Service Level Agreement (SLA) compliance threshold per calendar month. Key SLA measures include:
• Timely inspections.
• Delivery according to contract.
• Use of relevant personal protective equipment (PPE).
• Response time (e.g., respond to TPT calls within 1 hour).
• Penalties for SLA non-compliance:
• First non-conformance: Issue corrective action.
• Second non-conformance: 2.25% penalty deducted from applicable invoice.
• Third and subsequent non-conformances: 5% penalty deducted from applicable invoice.
• Non-compliance Penalty Certificates are issued monthly. Disputes are resolved per Agreement terms, and payment of penalties is due within 10 Business Days of a valid Tax Invoice.

• Service Provider must ensure all personnel assigned to the contract are qualified and experienced.
• Replacements for absent or unsatisfactory personnel must be of equivalent calibre and experience, subject to Transnet approval.
• Service Provider remains liable for all subcontractor performance.

• Pricing is detailed in the Schedule of Requirements/Work Order.
• Adjustments require mutual negotiation at least 2 months prior, based on:
• Market-related pricing.
• Costs (labour, raw materials, transport).
• Order size and frequency.
• Specification changes.
• Service Provider must keep full, accurate cost records for Transnet inspection/audit.
• If Transnet finds a lower-cost alternative, the Service Provider has 30 days to match the price or risk contract reduction, termination, or continuation at Transnet’s discretion.
• All prices must be quoted inclusive and exclusive of VAT.

• Prices are subject to review as per the Schedule of Requirements/Work Order.
• Price adjustments require mutual negotiation at least 2 months prior, considering:
• Market-related pricing.
• Costs (labour, raw materials, transport).
• Order size and frequency.
• Specification changes.
• Service Provider must maintain full, accurate cost records for Transnet inspection/audit.
• Payment terms: 30 calendar days after receipt of valid, undisputed Tax Invoice and supporting documentation.
• Interest at Standard Bank’s prime rate applies to late payments.
• Prices must be quoted inclusive and exclusive of VAT.
• Transnet may withhold payments if irregular expenditure is suspected.
• Service Provider remains the owner of all equipment until full payment is received.
• If Transnet finds a lower-cost alternative, the Service Provider has 30 days to match the price or risk contract reduction, termination, or continuation at Transnet’s discretion.

• Must maintain a valid B-BBEE Verification Certificate and submit annual updates by March each year.
• Must notify Transnet of any B-BBEE status changes or restructuring.
• Must provide underlying B-BBEE data within 30 days upon request.
• Must comply with all tax legislation (Income Tax, VAT, PAYE) and maintain Tax Clearance Certificates.
• Must adhere to the Transnet Supplier Integrity Pact (anti-corruption, transparency).
• Must comply with the Occupational Health and Safety Act, environmental legislation, and National Railway Safety Regulator Act.
• Subcontracting requires Transnet approval. Penalties of up to 10% of the contract value apply for undeclared subcontracting.
• Cannot subcontract more than 25% of the contract value to entities with a lower B-BBEE status unless subcontracting to an Exempted Micro Enterprise (EME).
• Must not appear on the National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers.
• Must ensure all personnel are entitled to work in South Africa and act lawfully.
• Must replace unsatisfactory personnel with Transnet-approved equivalents of equivalent calibre and experience.
• Must comply with all applicable environmental legislation and maintain an environmental management policy.
• Must submit monthly reports on waste disposal, recycling, and energy conservation within 7 calendar days of the end of each month.

• Service Provider must comply with the Occupational Health and Safety Act and all Transnet site-specific health and safety requirements.
• Personnel must adhere to security regulations, policy standards, and codes of practice at Transnet premises.
• Service Provider is responsible for ensuring all personnel are entitled to work in South Africa and act lawfully.
• Transnet may refuse or remove personnel posing security or confidentiality risks.
• Service Provider must replace unsatisfactory personnel with Transnet-approved equivalents of equivalent calibre and experience.
• Railway safety compliance is mandatory per the National Railway Safety Regulator Act.

• Service Provider must comply with all applicable environmental legislation and regulations.
• Must demonstrate sound environmental performance and maintain an environmental management policy.
• Products (including generators) must be procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate manner.
• Must submit monthly reports on waste disposal, recycling, and energy conservation to Transnet within 7 calendar days of the end of each month.

• Agreement duration: 3.5 months, commencing on the signature date, with possible extension.
• Either party may cancel with 30 calendar days’ written notice. Existing Purchase Orders remain valid after cancellation.
• Dispute resolution: First via negotiation (10 Business Days), then arbitration via the Arbitration Foundation of South Africa (AFSA) in Johannesburg.
• Governing law: Republic of South Africa.
• Amendments require written mutual agreement between the parties.
• Force majeure clauses apply.
• Transnet may terminate for material breach, insolvency, or change of control.
• Contract survives termination for the following clauses: Definitions, Warranties, Rights on Cancellation, Confidentiality, Limitation of Liability, Intellectual Property Rights, Dispute Resolution, Governing Law.

Rental of seven (7) 500kVA mobile generators for Transnet SOC Ltd (Reg No. 1990/000900/30), operating as Transnet Port Terminals (Ngqura Container Terminal). Contract duration: 3.5 months.

OEM certificates:

• Submit manufacturer or OEM certificate for each mobile generator, showing year of manufacture.
• Provide a table of generator serial numbers and running hours (must not exceed 6000 hours).
• Attach certificates and table to Returnable Schedule T5.

Mandatory requirements:

• Valid trade test certificate for a qualified artisan (Diesel Mechanic or Millwright) with a minimum of 2 years' qualification. Certificate must be attached to Mandatory Schedule E1.

Scoring criteria:

• Company experience: Proof of past experience in the supply and rental of generators or similar works executed in the last 5 years. Must include company name, contact person, contract number, value, and project description. Submit via Returnable Schedule T1.
• Technical specifications: Submit 7 datasheets of the proposed generators, aligned with scope requirements. Attach to Returnable Schedule T2.
• Maintenance records: Full service records for all mobile diesel generators, including serial numbers, showing compliance with OEM requirements. If first maintenance is not yet due, provide proof. Include OEM letter or maintenance manuals. Attach to Returnable Schedule T3.
• Qualified personnel: CVs of technicians/artisans with a minimum of 2 years' experience in generators or similar equipment. Attach to Returnable Schedule T4.
• Generator condition: OEM certificates for each generator showing year of manufacture, plus a table of generator serial numbers and running hours (≤6000 hours). Attach to Returnable Schedule T5.

Scope:

• Rental of seven (7) 500kVA mobile generators for Transnet Port Terminals (Ngqura Container Terminal).
• Contract duration: 3.5 months.

Deliverables:

• Fully operational generators meeting OEM specifications.
• Maintenance records proving adherence to OEM requirements.
• Generator running hours must not exceed 6000 hours.
• OEM certificates for each generator, including year of manufacture.

Company experience:

• Submit proof of past experience in generator supply/rental or similar works executed in the last 5 years.
• Include: company name, contact person, contract number, value, and project description. Attach to Returnable Schedule T1.

Maintenance requirements:

• Full service records for all mobile diesel generators, including serial numbers, proving adherence to OEM requirements.
• If first maintenance is not yet due, provide proof (e.g., OEM letter or maintenance manuals).
• Attach records to Returnable Schedule T3.

Mandatory compliance:

• Valid trade test certificate for qualified artisan (Diesel Mechanic or Millwright) with ≥2 years' experience. Attach to Mandatory Schedule E1.
• Proof of company experience in generator rental/supply (last 5 years).
• OEM-compliant maintenance records for all generators.
• OEM certificates for each generator (year of manufacture and running hours ≤6000).

• Scope: Rental of seven (7) 500kVA mobile generators for Transnet Port Terminals (TPT) at Ngqura Container Terminal (NCT).
• Contract duration: 3.5 months.

• Closing date: 11 June 2026.
• Closing time: 18:00 (6:00 PM).
• Non-compulsory briefing session: 02 June 2026 at 10:00 AM via Microsoft Teams (link: https://teams.microsoft.com/meet/373456787250480?p=MXDakS9tnqXfHphMme).
• Clarification deadline: Submit queries by 12:00 PM on 08 June 2026.
• Bid validity period: 90 business days from closing date (extensions may be requested).

• Technical/SCM enquiries: Ayanda Zokwana, Telephone: 041 816 9662, Email: [email protected].
• Complaints: Email [email protected].
• Submission portal: Transnet eSupplier Portal (https://esupplierportal.transnet.net/portal/).
• Bidder guide: Available at transnetetenders.azurewebsites.net.

• Submit bids exclusively via the Transnet e-Tender Submission Portal (TDPS Supplier Submission Portal) at https://esupplierportal.transnet.net/portal/.
• Register or sign in, view advertised tenders, log intent to bid, and upload proposals. Each bidder must use its own registered company profile; submissions via another company’s profile will be disqualified.
• Joint Ventures: Any party may submit via its registered profile on behalf of the JV.
• Upload bid documents in multiple parts (30MB max per upload).
• Complete pricing electronically in the eSupplier portal; paper pricing schedules are not accepted.
• Submit at least one day before the closing date to avoid technical issues (e.g., bandwidth, upload size). No late submissions will be accepted.
• All mandatory returnable documents must be submitted by the closing date and time; failure results in disqualification.
• Ensure all returnable sections are signed, stamped, and dated by the bidder.
• A detailed bidder guide is available on the Transnet Portal: transnetetenders.azurewebsites.net.

• Evaluation follows a multi-stage process:

• Stage 1: Test for administrative and substantive responsiveness (e.g., timely submission, completeness of returnable documents, compliance with scope, valid signatures, priced offer, and technical pre-qualification criteria).
• Stage 2: Technical/functional threshold (minimum 70/100 points required to progress). Scoring includes:

• Past experience: 30 points (5+ references = 30, 4 = 20, 3 = 15, 2 = 10, 1 = 5, 0 = 0).

• Generator datasheets: 30 points (7 datasheets = 30, fewer scale down proportionally).

• Maintenance records: 15 points (6 full records for each generator = 15; fewer or none = 0).

• Technician/artisan CV: 10 points (CV with 2+ years’ experience = 10; otherwise 0).

• OEM certificates: 15 points (7 certificates with running hours ≤6000 = 15; otherwise 0).

• Stage 3: Final weighted scoring (Price = 80 points, Specific Goals = 20 points). Price scored using formula: PS = 80

• (Pmin / Pt).

• Stage 4: Price negotiations (if applicable) to achieve market-related pricing, conducted sequentially with top-ranked bidders.
• Stage 5: Objective criteria (e.g., skills transfer, ROI, supplier rotation) may justify awarding to a bidder other than the highest scorer.
• Stage 6: Award of business and contract conclusion.

• Disqualification risks: Collusion, corruption, conflicts of interest, or failure to meet responsiveness/threshold criteria.
• Final technical scores are rounded to two decimal places.

• Scope: Rental of seven (7) 500kVA mobile generators for Ngqura Container Terminal (NCT) under Transnet Port Terminals (TPT).
• Contract duration: 3.5 months.
• Generator requirements:

• Must be mobile and rated at 500kVA.
• Submit datasheets for all seven proposed generators (aligned with scope of work).
• Provide full maintenance records for each generator.
• OEM certificates required for each generator, showing year of manufacture and running hours (≤6000 hours).

• Personnel requirements:

• Technician/artisan must hold a Trade Test Certificate (Diesel Mechanic or Millwright) with ≥2 years’ qualification.
• Submit CV of technician/artisan with ≥2 years’ experience in generators or similar equipment.

• Proof of past experience: Minimum 5 references from the last 5 years for supply/rental of generators or similar works (include company name, contact person, contract number, value, and project description).

• Bidders must provide proof of past experience in the supply and rental of generators, including at least 5 references from the last 5 years (company name, contact person, contract number, value, project description).
• Submit CV of the technician/artisan with a minimum of 2 years’ experience in generators or similar equipment.
• Trade Test Certificate required for the artisan (Diesel Mechanic or Millwright), with a minimum of 2 years’ qualification.

• Complete the electronic pricing schedule in the Transnet eSupplier portal.
• State delivery lead-time in days/weeks from the date of purchase order.
• All prices must be in South African Rand (ZAR), inclusive of VAT.
• Strict adherence to the prescribed pricing format is mandatory; deviations may lead to disqualification.
• Discounted prices are only considered if offered unconditionally.
• Transnet may negotiate for market-related prices if the highest scorer’s price is non-market-related.

• Pricing must be completed electronically in the Transnet eSupplier portal; no paper schedules accepted.
• All prices must be quoted in South African Rand (ZAR), inclusive of VAT.
• Strict adherence to the prescribed pricing format is mandatory; deviations may lead to disqualification.
• Discounted prices are only considered if offered unconditionally.
• State delivery lead-time in days/weeks from the date of purchase order.
• Transnet may negotiate for market-related prices if the highest scorer’s price is deemed non-market-related (sequential negotiations with top bidders).
• Final pricing scores are rounded to two decimal places.
• Any disbursements not explicitly priced will not be accepted.

• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate. Alternatively, provide a Central Supplier Database (CSD) number if registered. Foreign suppliers with no local presence/income in RSA are exempt from TCS registration.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit (per DTIC guidelines).
• Central Supplier Database (CSD): Self-register on National Treasury’s CSD (https://secure.csd.gov.za/) unless a foreign supplier with no local entity.
• Legal Compliance: Must comply with all applicable national/local laws, including the Employment Equity Act (Section 53).
• Disclosure: Declare any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO) as per Transnet policy (https://www.transnet.net/search/pages/results.aspx?k=FPIDP#k=DPIP).
• Mandatory Returnable Documents:

• Trade Test Certificate for artisan (Diesel Mechanic/Millwright, ≥2 years qualified) attached to Mandatory Schedule E1.
• Electronic pricing schedule completed on the TDPS system.

• Validity: All returnable documents must remain valid for the contract duration; failure to renew may result in contract termination.
• Integrity: Bidders must certify compliance with Transnet’s Supplier Integrity Pact and declare no collusion, corruption, or conflicts of interest.

• Contract includes Standard RFP Terms and Conditions for Supply of Goods or Services to Transnet.
• Successful respondent must ensure all returnable documents remain valid for the contract duration; failure to renew may result in immediate termination.
• Transnet reserves the right to terminate the contract if renewals are not presented when due.
• Bidders must declare any serious breach of law in the preceding 5 years.
• Contract may be subject to security clearance requirements (CONFIDENTIAL/SECRET/TOP SECRET) for successful respondent, personnel, and subcontractors.
• Validity period: 90 business days from closing date (extensions may be requested).
• Transnet may disclose contract information (e.g., company name, value, duration) on the National Treasury e-Tender Publication Portal and JSE Debt Listing Requirements.

• Multi-stage evaluation process:

• Stage 1: Administrative and substantive responsiveness test (e.g., completeness, compliance, valid signatures).
• Stage 2: Technical/functional threshold (minimum 70/100 points). Scoring includes past experience (30), generator datasheets (30), maintenance records (15), technician CV (10), and OEM certificates (15).
• Stage 3: Final weighted scoring (Price = 80 points, Specific Goals = 20 points).
• Stage 4: Price negotiations (if applicable) to achieve market-related pricing.
• Stage 5: Objective criteria (e.g., skills transfer, ROI) may override highest scorer.
• Stage 6: Award of business and contract conclusion.

• Closing date: 2026-06-11 at 18:00 (UTC).
• Site visits/briefings: May be required. If marked as compulsory in the RFX, attendance is mandatory; failure to attend will disqualify the bid.
• Clarification deadline: Queries must be directed to the contact person listed in the RFX before the closing date.

• Contact details are specified in the bid documents. No explicit name, email, phone, or department is provided in the extracted text. Refer to the RFX for submission addresses and contact persons.

• Submit the bid in a sealed envelope, clearly marked with the bid number and subject. Include the respondent’s return address on the reverse side of the envelope.
• Complete all bid documents in full, using legible, non-erasable ink. All required signatures must be provided.
• Use only the official Transnet bid forms and formats. Submissions on custom forms or with altered terms may be rejected.
• Include all returnable documents listed in the RFX. Missing mandatory returnable schedules/documents will result in disqualification. Missing optional schedules may also lead to rejection.
• Late submissions will not be considered under any circumstances.
• Disqualification risks: unsigned documents, use of non-official forms, missing returnables, late delivery, or uninitialed price alterations.

• All returnable documents listed in the RFX must be submitted with the bid.
• Failure to submit mandatory returnable schedules/documents will result in disqualification.
• Failure to submit other (non-mandatory) schedules/documents may also result in disqualification.

• Bidders must not appear on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must be legally registered entities (company, close corporation, partnership, or individual).
• Directors, members, partners, or trustees of the bidding entity must not be restricted from doing business with Transnet or other organs of state.
• Strict adherence to Transnet’s General Bid Conditions and the RFX document is required.
• Use of official bid forms and formats is mandatory; deviations may lead to disqualification.
• Attendance at compulsory site visits or briefing sessions (if applicable) is mandatory; failure to attend will result in disqualification.
• Submission of all mandatory returnable documents is required.
• Post-closing communication is limited to the Chairperson of the Bid Evaluation Committee. Unauthorised communication may disqualify the bid.

• Scope: Rental of seven (7) 500 kVA mobile generators for Transnet Port Terminals (Ngqura Container Terminal) for a period of 3.5 months.
• Goods must be new, unused, and not reconditioned unless otherwise specified by Transnet.
• Delivery must be on a Delivered Duty Paid (DDP) basis to the location(s) specified in the bid documents.
• Lead time must include all non-working days, holidays, and any plant maintenance periods.
• Samples, if required, must be clearly marked with the bidder’s name, address, bid number, and item number, and delivered before the closing date. Non-compliance may lead to rejection.
• Transnet may retain samples for quality verification; no payment will be made for retained samples. If not retained, bidders may collect samples at their own risk and cost.

• Samples, if required, must be clearly marked with the bidder’s name, address, bid number, and item number, and submitted before the closing date.
• Transnet may retain samples for quality verification; no payment will be made for retained samples.
• If samples are not retained, bidders may collect them at their own risk and cost.
• Goods must be new, unused, and not reconditioned unless otherwise specified in the bid documents.

• Prices must be quoted on a Delivered Duty Paid (DDP) basis.
• Separate schedules are required for:

• Local supplies: Delivered RSA (named destination).
• Imported supplies: DDP to end destination in South Africa.

• Currency: South African Rand (ZAR).
• Prices quoted as “subject to confirmation” will not be considered.
• VAT must be shown separately on tax invoices.

• All monetary amounts must be quoted in South African Rand (ZAR) unless the RFP explicitly permits otherwise.
• Prices must be firm; any price quoted as “subject to confirmation” will be rejected.
• Price alterations must be made by crossing out the original figure, inserting the correct one, and initialing the change. Failure to do so may exclude the item from consideration.
• Prices must be quoted on a Delivered Duty Paid (DDP) basis. Separate schedules are required for:

• Local supplies: Delivered RSA (named destination).
• Imported supplies: DDP to end destination in South Africa.

• VAT must be shown separately on tax invoices. Local supplies are inclusive of VAT.
• Exchange/remittance: If any portion of the contract value is to be paid overseas, Transnet may remit directly to the foreign principal. Bidders must provide full details and obtain South African Reserve Bank approval.
• Bidders may propose alternative payment methods or financing; these must be fully detailed and will be evaluated.
• A guarantee may be required for any advance payments.

• Bidders must not be listed on the National Treasury Register of Tender Defaulters or Restricted Suppliers list.
• Identify all directors, members, or partners as per the bidder’s legal structure (company, close corporation, partnership, or individual).
• Provide all mandatory returnable schedules/documents. Missing mandatory items will result in disqualification.
• Comply with any export licence requirements for imported goods.
• Provide a Deed of Suretyship (or equivalent security) if requested. Transnet will supply the form, which must be returned within 30 calendar days of the acceptance letter. Failure to do so may result in immediate contract cancellation.
• Foreign bidders or their South African agents must provide a Power of Attorney (POA) complying with Rule 63 of the Uniform Rules of Court, signed under the same title as used in the bid.
• The contract is governed by South African law. Foreign bidders must appoint a South African representative with a valid POA to sign contracts and act on their behalf.
• Any conflict between these General Bid Conditions and the RFX document will be resolved in favour of the RFX.

• Contract duration and terms are defined in the General Bid Conditions and any special conditions attached to the bid.
• The successful supplier must provide a Deed of Suretyship as security. Transnet may apply this security, in whole or in part, to cover any breach of contract.
• The Deed of Suretyship must be returned to Transnet within 30 calendar days of the acceptance letter. Failure to do so may result in immediate contract cancellation.
• If the bidder defaults (fails to sign the contract, accept an order, provide security, or comply with any condition), Transnet may:

• Reject the bidder.
• Re-open the tender.
• Recover any additional costs incurred from the defaulting bidder.

• The contract is governed by South African law. Foreign bidders must appoint a South African representative with a valid Power of Attorney to sign contracts and act on their behalf.
• Any conflict between these General Bid Conditions and the RFX document will be resolved in favour of the RFX.

• Post-closing communication is limited to the Chairperson of the Bid Evaluation Committee.
• No additional scoring details are provided in the document.

Rental of seven (7) 500kVA mobile generators for Transnet SOC Ltd (Registration No. 1990/000900/30) operating as Transnet Port Terminals (TPT) for Ngqura Container Terminal (NCT). Contract duration: 3.5 months. Note: This is a partial description. Full scope, delivery requirements, operational conditions, and service levels are not included in this document.

What the document states: Transnet’s registered address is Transnet Corporate Centre, 138 Eloff Street, Braamfontein, Johannesburg 2000. No SCM, technical contacts, emails, or phones are provided. Bidder guidance: Obtain the complete tender document for procurement contact details.

The document provided is a Non-Disclosure Agreement (NDA) only — it does not contain full submission guidelines. What the document states: The NDA (T2.2-14) must be completed and signed by an authorised signatory. It is a returnable schedule and must be submitted with the bid. Required fields: effective date, tenderer company name, registration number, principal place of business address, authorised signatory details (name and position), and signature with date. Bidder guidance: Obtain the complete tender document for full submission requirements, including submission address, deadline, and other returnable documents.

The NDA (T2.2-14) is a mandatory returnable schedule. Required fields: effective date, tenderer company name, registration number, principal place of business address, authorised signatory details (name and position), and signature with date. Bidder guidance: Ensure the NDA is fully completed, signed by an authorised representative, and submitted with the bid.

What the document states: The tenderer must be a private company incorporated under South African laws. Must have proper technical and organisational measures for data protection and confidentiality. Must demonstrate ability to handle confidential information appropriately. No specific B-BBEE, local content, or other evaluation criteria are mentioned in this document. Bidder guidance: Obtain the complete tender document for full evaluation criteria, including scoring method, minimum thresholds, and preference points.

What the document states: Rental of seven (7) 500kVA mobile generators for Transnet SOC Ltd (Registration No. 1990/000900/30) operating as Transnet Port Terminals (TPT) for Ngqura Container Terminal (NCT). Contract duration: 3.5 months. Bidder guidance: This is a partial scope. Obtain the full tender document for detailed technical specifications, including generator standards, fuel requirements, maintenance obligations, delivery locations, site access, and performance levels.

What the document states: Compliance with South Africa’s privacy protection under Section 14 of the Bill of Rights is required. The tenderer must have appropriate technical and organisational measures against unauthorised or unlawful processing of data. Confidential Information must be securely stored, tracked, and returned/destroyed upon demand. NDA obligations survive for 5 years post-termination. No other compliance requirements (e.g., CSD, tax clearance, B-BBEE, CIDB) are stated. Bidder guidance: Obtain the complete tender document for all mandatory compliance requirements.

The NDA establishes confidentiality obligations between Transnet and the tenderer. Key terms: Confidential Information must be kept secret and not disclosed without written consent. Permitted disclosure only to Agents who need to know for tender purposes. Required disclosure allowed only when mandated by law, with prompt notification to Transnet. Confidential Information remains Transnet’s property — no IP rights transfer. All Confidential Information must be returned or destroyed within 7 days of written demand. A signed certificate of compliance may be required. NDA obligations survive termination for 5 years. Neither party may assign the agreement without consent (Transnet may assign to any Transnet Group member). Governed by South African law with exclusive jurisdiction of South African courts. No partnership, joint venture, or agency is created. Bidder guidance: This NDA must be signed by an authorised signatory and submitted as a returnable document.