R22 MANGUZI MAIN ROAD - KWANGWANASE - KWANGWANASE - 3973
Organization Type
GOVERNMENT
Published
23 Jul 2026
OCDS Reference
ocds-9t57fa-163110
Summary
Umhlabuyalingana local municipality invites bids from qualified service providers to facilitate the onsite cascading of its performance management system (pms) to staff below section 54/56 for the 2026/27 financial year. The scope includes reviewing existing pms frameworks, developing kpas/kpis for approximately 60 staff, conducting training and awareness sessions, and submitting a comprehensive final report. Bidders must meet mandatory compliance requirements and undergo a two-stage evaluation (functionality and 80/20 preference points).
Key Requirements
Submit bids in a sealed envelope marked with bid number UMHL11/2026/2027 to the bid box at Reception, uMhlabuyalingana Municipality, R22 Manguzi Main Road, KwaNgwanase, 3973 by 12h00 on 14 August 2026. Late, faxed, or emailed bids will not be accepted.
Provide all mandatory documents: Certificate of Authority to Sign, Company Registration Certificate, valid SARS Tax Compliance PIN/certificate, completed MBD forms (MBD 1, 4, 6.1, 8, 9), proof of municipal rates clearance, certified ID copies of directors, and CSD Registration Report.
Achieve a minimum functionality score of 60% in Stage 1 to proceed to Stage 2 (price and specific goals evaluation). Functionality criteria include team leader qualifications, team member experience, company experience in local government, and methodology.
Comply with the 80/20 preference point system: 80 points for price, 20 points for specific goals (locality, disability, black women, black youth – each 5 points). Submit supporting documentation (e.g., CSD full report, CIPC documents) to claim these points.
Submit pricing on MBD 3.3 with a ceiling price inclusive of all applicable taxes, hourly/daily rates, and cost per phase. Rates must be firm for the contract period; no price escalation will be considered.
Ensure bid validity for 90 days from the closing date and sign all documents where required, initialling each page. Failure to comply will invalidate the bid.
R22 MANGUZI MAIN ROAD - KWANGWANASE - KWANGWANASE - 3973
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Critical Requirements
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Typical Documents
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Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
ISO 27001 Certificate (if applicable)
Technical Certifications
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Reference Letters
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentUMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdfReview complete
Important Dates
Source: UMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdf (TENDER)
Important Dates
23 Jul
2026
PUBLICATION
Tender Published
Tender was published
14 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Umhlabuyalingana Local Municipality invites service providers to conduct onsite cascading of Performance Management System (PMS) to non-managerial staff (below Section 54/56) for the 2026/2027 financial year. Bids must be submitted physically by 12:00 on 14 August 2026.
UMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdf
Umhlabuyalingana Local Municipality invites bids for onsite cascading of Performance Management System (PMS) to staff below Section 54/56 managers for the 2026/2027 financial year. The project involves reviewing existing PMS frameworks, facilitating workshops, developing KPIs/KPAs, training approximately 60 staff, and providing implementation support.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
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Bid-ready summary
Closing date: 14 August 2026.
Closing time: 12h00.
Tender validity period: 90 days from closing date.
Contact Information
Source: UMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdf (TENDER)
Submission address: Bid box at Reception, uMhlabuyalingana Municipality, R22 Manguzi Main Road, KwaNgwanase, 3973.
Facsimile: 035-592 0672.
Submission Guidelines
Source: UMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdf (TENDER)
Submit bids in a sealed envelope clearly marked with bid number UMHL11/2026/2027 and closing date.
Deposit in the bid box at Reception, uMhlabuyalingana Municipality, R22 Manguzi Main Road, KwaNgwanase, 3973 by 12h00 on 14 August 2026.
Late, faxed, or emailed submissions will not be accepted.
Bids must remain valid for 90 days from the closing date.
Required returnable documents include: MBD 1, MBD 3.3 (Price Schedule), MBD 4, MBD 6.1, MBD 8, MBD 9, and a Resolution for Signatory.
All forms must be completed and signed; each page initialled.
Failure to comply with submission requirements will invalidate the bid.
Evaluation Criteria
Source: UMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdf (TENDER)
Two-stage evaluation: Stage 1 – Functionality assessment (minimum threshold of 60% required to proceed to Stage 2); Stage 2 – Price and specific goals evaluation.
Functionality scoring (out of 100 points):
Team Leader: NQF Level 7+ with 4+ years similar experience (20 points); NQF Level 6 with 3 years experience (15 points).
Team members (2): NQF Level 7+ with 3+ years similar experience (15 points); NQF Level 6 with 1-2 years experience (10 points).
Company experience: 4+ similar projects in Local Government in past 5 years (20 points); 3 projects (15 points); 1-2 projects (10 points).
Methodology: Clear understanding of scope and steps (15 points).
80/20 preference point system applies: 80 points for price, 20 points for specific goals (locality, disability, black women, black youth – each 5 points).
Specific goals points claimed only if supporting documentation (CSD full report, CIPC documents, etc.) is submitted.
Non-compliant contributors score 0 points for specific goals.
Bidders must be responsive to all mandatory requirements to proceed to evaluation.
Technical Specifications
Source: UMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdf (TENDER)
Scope: Onsite cascading of Performance Management System (PMS) to staff below Section 54/56 for the 2026/2027 financial year.
Deliverables:
Review existing PMS framework, policies, and procedures.
Facilitate workshops to align strategic objectives and develop KPAs/KPIs for approximately 60 staff.
Assist in developing/reviewing staff performance agreements and plans.
Conduct capacity-building and training sessions for managers, supervisors, and employees.
Develop performance monitoring and reporting templates.
Submit a comprehensive final report with outcomes, challenges, and recommendations.
Provide annual and quarterly assessments.
Key personnel requirements:
Team Leader: NQF Level 7 or higher (e.g., B.Com HR or Public Administration) with 4+ years similar experience.
Team members (2): NQF Level 7 or higher (HR or Public Administration/PMS certificates) with 3+ years similar experience.
Company experience: Previous similar projects in Local Government within the past 5 years (4+ projects for maximum points).
Methodology: Clear understanding of scope and steps required, detailed in a process plan.
Experience & Qualifications
Source: UMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdf
Team Leader: NQF Level 7 or higher (e.g., B.Com HR or Public Administration) with 4+ years similar experience (20 points). NQF Level 6 with 3 years experience scores 15 points.
Team members (2): NQF Level 7 or higher (HR or Public Administration/PMS certificates) with 3+ years similar experience (15 points). Degree NQF Level 6 with 1-2 years experience scores 10 points.
Company experience: 4+ similar projects in Local Government in past 5 years (20 points), 3 projects (15 points), 1-2 projects (10 points). Submit appointment letters and reference letters.
Methodology: Clear understanding of scope and steps, detailed in a process plan (15 points).
Minimum functionality score of 60% required to proceed to price evaluation.
Financial Requirements
Source: UMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdf (TENDER)
Pricing must be submitted on MBD 3.3 (Professional Services Pricing Schedule).
Indicate a ceiling price inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
Provide hourly/daily rates for personnel involved and cost per phase with man-days.
Travel and other expenses (accommodation, telephone, reproduction) are reimbursable only with proof via certified invoices.
Rates quoted must be firm for the full contract period; no price escalation will be considered.
Bidders must confirm if rates are firm; if not, detail adjustment basis (e.g., CPI).
Include a tax invoice reflecting exclusive costs plus VAT.
Compliance Requirements
Source: UMHL11 2026 2027 CASCADING OF PMS TENDER DOCUMENT.pdf (TENDER)
Mandatory documents for bid responsiveness:
Certificate of Authority to Sign (board resolution).
Certified copy of Company Registration Certificate (CIPC).
Valid SARS Tax Compliance Status PIN or certificate.
Fully completed and signed MBD 1, MBD 4, MBD 6.1, MBD 8, MBD 9.
Proof of Municipal Rates Clearance: municipal account in bidder's name with no arrears older than 3 months, OR valid municipal exemption letter, OR if tenant, a valid lease agreement and recent municipal account in landlord's name.
Certified copies of directors' IDs (certification not older than 3 months).
CSD Registration Report with verified banking details.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
Tax compliance: Submit SARS PIN or TCS certificate; if registered on CSD, provide CSD number.
No bids accepted from persons in the service of the state or companies with directors/members in the service of the state.
Foreign suppliers must complete a questionnaire; if no presence in RSA, tax registration may not be required.
The tender is for the "Onsite Cascading of Performance Management System (PMS) to Staff below Section 54/56 for the 2026/2027 Financial Year" for the uMhlabuyalingana Local Municipality.
Stage 1: Functionality assessment – minimum threshold of 60% required to proceed to Stage 2.
Stage 2: Price and specific goals evaluation.
80/20 Preference Point System applies: 80 points for price, 20 points for specific goals (locality, disability, black women, black youth – each carrying 5 points).
Evaluation in line with PPPFA Act, SCM Policy, and SCM Regulations 2022.
The provided text under 'pricing_schedule' appears to be a mix of financial and compliance requirements, specifically related to municipal accounts for bidders who are tenants. There is no clear pricing schedule or format detailed.
The bid will be evaluated in line with the PPPFA Act No. , SCM Policy and SCM Regulations 2022.
80/20 Preference Point System applies: 80 points for price. 20 points for specific goals (locality, disability, black women & black youth each carrying 5 points).
A two-stage evaluation process will be followed:
Stage 1: Functionality assessment (minimum threshold of 60% required to proceed to stage 2).
Stage 2: Price and specific goals evaluation.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
R22 MANGUZI MAIN ROAD - KWANGWANASE - KWANGWANASE - 3973
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Official source
eTenders.gov.za
Documents found
2
Last checked
03 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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