Supply and delivery of uniforms and accessories for law enforcement, disaster management, fire and rescue units (36-Month contract)

Closing date: 05 March 2026 at 12h00. Compulsory briefing session: 16 February 2026 at 14h00, Hilton Boardroom, 29 Hilton. No site visit required.

SCM/Procurement queries: Xolani Nhlangulela, Tel: (033) 239 9231, Email: [email protected]. Technical queries: Mbongeni Zuma, Tel: (033) 239 8313, Email: [email protected]. Submission address: Bid box at Finance Foyer, Corner of Somme and Dicks Street, Howick, 3290.

Submit bids by 05 March 2026 at 12h00. Late, emailed, faxed, or telephonic submissions are not accepted. Bids must be deposited in the bid box at Finance Foyer, Corner of Somme and Dicks Street, Howick, 3290. Use official forms provided (do not re-type). Bids must include: signed contract form (MBD7), pricing schedule (MBD3.1), declaration of interest (MBD4), preference points claim form (MBD6.1), declaration of past SCM practices (MBD8), certificate of independent bid determination (MBD9), and municipal rates clearance certificate. Failure to submit required documents may disqualify the bid.

Evaluation based on: 1) Administrative Compliance, 2) Mandatory Requirements, 3) Functionality, 4) Price and Preference Points. Scoring: 80/20 system (80 points for price, 20 points for specific goals). Price points calculated as Ps = 80

• (Pmin / Pt), where Pmin is the lowest acceptable tender price and Pt is the tender price under consideration. Specific goals: 10 points for companies owned by youth (verified via CSD), 10 points for businesses within uMngeni Local Municipality (proof: utility bill, lease agreement, or PoR + sworn affidavit matching CIPC address). Total: 100 points. Failure to submit proof for specific goals forfeits those points.

Supply and deliver uniforms and accessories for law enforcement, Disaster Management, Fire and Rescue units for 36 months. Items include: caps (officer/ranking), trousers, slacks, shoes, shirts (short/long sleeve), socks, ties, windbreakers, jerseys, combat gear (caps, trousers, boots), ladies' uniforms (hat, pantyhose, skirt, court shoes), reflective jackets, belts (leather/nylon), epaulettes, handcuffs, magazine pouches, O.C. gas canisters, rain suits, gauntlets, holsters (Glock 9mm, thigh), overalls, tunics, lanyards, ID holsters, georgettes, golf shirts, full bunker gear, fire helmets, fire gloves, fire boots. All items must include embroidery where specified. Rates-based tender; municipality may use estimated quantities for evaluation. Annual price adjustments allowed per CPI at contract anniversary.

Submit pricing schedule (MBD3.1) with unit rates (incl. VAT) for each item. Offer valid for 120 days from closing date. Municipality will evaluate based on rates submitted. Lowest acceptable bid (incl. taxes) wins, subject to preference points. Payment terms: within 30 days of invoice receipt. Rates subject to annual CPI-based adjustments.

Tax Compliance: Submit TCS PIN (SARS) or CSD number. Foreign suppliers must complete pre-award questionnaire. Consortia/JVs: each party must submit separate TCS/CSD. Municipal Rates Clearance: Submit proof of up-to-date municipal rates/taxes for company and all directors (e.g., current statement, lease agreement + landlord certification, or rate clearance certificate). If directors not liable, submit SAPS-commissioned affidavit + lease agreement (if tenant). B-BBEE: Preference points for youth-owned companies (10 points) and local businesses in uMngeni (10 points). Declaration of Interest (MBD4): Disclose any relationship with state employees involved in evaluation/adjudication. Past SCM Practices (MBD8): Certify no abuse of SCM system, fraud convictions, contract defaults, or listing on Register of Tender Defaulters. Independent Bid Determination (MBD9): Certify no collusive bidding or bid-rigging. Authority to Sign (MBD10): Submit resolution letter authorizing signatory.