RFQ: iso 9001 internal auditing training (unit standard 263400) for PRASA employees – kwazulu-natal

Bidding procedure enquiries: Siphesihle Miya, telephone 031 813 0089, email [email protected]. Complaints: [email protected]. Submission address: 65 Masabalala Yengwa Avenue, PRASA Regional Office Foyer Area Helpdesk, PRASA SCM, KwaZulu-Natal.

Bids must be hand delivered to the PRASA Regional Office Foyer Area Helpdesk, 65 Masabalala Yengwa Avenue, KwaZulu-Natal, before the closing date and time. Late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. Quotations must be enclosed in a sealed envelope and must not include documents or references relating to any other quotation. Changes to quotations will not be considered after closing. Bidders must fill and sign a closing register, or provide proof of timely submission. Returnable documents include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), proof of ETQA accreditation for ISO 9001 internal auditing (Unit Standard 263400), proof of ETQA certification for the facilitator/assessor, valid SARS PIN, CSD registration number, certified ID copies of company directors, B-BBEE certificate/affidavit, CIPC registration documents, and, if applicable, a JV/consortium agreement or intention to enter into one. Failure to provide mandatory returnable documents may result in disqualification.

Stage 3 returnable documents: Completion of all RFQ documentation (including declarations, SBD forms, signatures); Joint Venture/Consortium agreement or intention confirmation (if applicable); valid SARS PIN; CSD supplier registration number; certified ID copy of company directors; B-BBEE Certificate/Affidavit; CIPC Registration Documents. Incomplete returnable documents may be requested for resubmission within a stipulated timeframe, failure leads to disqualification.

Evaluation follows three stages. Stage 1 – Disqualifying returnable documents: bidders must fill and sign a closing register (or provide proof of timely submission), provide valid proof of ETQA accreditation for ISO 9001 internal auditing (Unit Standard 263400), and valid proof of ETQA certification for the facilitator/assessor. Failure leads to immediate disqualification. Stage 2 – Price and Specific Goals: 80 points for price, 20 points for specific goals, using the 80/20 preference point system. Price scored using the formula Ps = 80(1 − (Pt−Pmin)/Pmin). Specific goals: B-BBEE Level 1 (5 points), 51% Black Owned (5 points), Black Woman Owned (5 points), Black Youth Owned (5 points), total 20 points. Points awarded on a pro-rata basis. Stage 3 – Returnable documents: completion of all RFQ documentation, JV/consortium agreement (if applicable), valid SARS PIN, CSD registration number, certified ID copies of directors, B-BBEE certificate/affidavit, CIPC registration documents. Incomplete returnable documents may be requested for resubmission within a stipulated timeframe; failure leads to disqualification.

The service is ISO 9001 Internal Auditing Training to PRASA employees, aligned to Unit Standard 263400. The training equips delegates to plan, execute, and report internal audits on Quality Management Systems (QMS) against ISO 9001:2015. Course duration: typically 2 days for a person who has never done an Auditors course, 1 day for a person who has done an Auditors course before. Format: classroom, with practical activities, case studies, and group discussions. Core curriculum covers ISO 19011 auditing principles: ISO 9001 overview (7 Quality Management Principles and key clauses), audit planning (scope, objectives, criteria, checklists, schedules), audit execution (opening meetings, evidence gathering, audit trails), and reporting and follow-up (non-conformances, audit reports, closing meetings, corrective actions). Learning outcomes: interpret ISO 9001:2015 from an auditor's perspective, plan and perform an internal QMS audit, evaluate system performance and identify improvement opportunities. Assessment: continuous participation, practical assignments, and a written end-of-course examination. Successful delegates receive a Certificate of Achievement or Certificate of Competence. Learning assumed: communication at NQF Level 4. The service provider must inform who will present the training and provide proof of certification of the presenter as a facilitator and assessor.

Training must be structured to cover ISO 19011 auditing principles. The provider must be ETQA accredited for ISO 9001 internal auditing (Unit Standard 263400) and the facilitator/assessor must be ETQA certified. Assessment includes continuous participation, practical assignments, and a written end-of-course examination. Successful delegates receive a Certificate of Achievement or Certificate of Competence. Moderation of assessment is conducted by the relevant ETQA at its discretion.

Bidders must complete the attached Pricing Schedule / Bill of Quantities. Prices in South African Rand inclusive of all taxes. Firm price offer. Cost breakdown and price escalation basis/formula must be indicated. Pricing must follow the provided schedule strictly; deviation may render the bid non-responsive. Discounts considered only at final evaluation on an unconditional basis. PRASA may negotiate market-related prices with highest scoring bidders if offered price is not market-related, and may cancel if no agreement. Bill of Quantities: ISO 9001 Internal Auditing Training, 1 person, VAT 15%.

Prices must be quoted in South African Rand, inclusive of all applicable taxes. The price offer is firm. Bidders must complete the attached Pricing Schedule / Bill of Quantities, indicating cost breakdown, price escalation basis and formula. Pricing must follow the provided schedule strictly; deviation may render the bid non-responsive. Discounts will only be considered at the final evaluation stage on an unconditional basis. If the highest scoring bidder's price is not market-related, PRASA may negotiate a market-related price with the highest, then second, then third highest scoring bidder; if no agreement, PRASA must cancel the RFQ. The Bill of Quantities lists one item: ISO 9001 Internal Auditing Training, unit of measure Person, quantity 1, with VAT at 15%.

Bidders must be registered on the Central Supplier Database (CSD); business may not be awarded to a respondent who has failed to register. Bidders must provide a valid SARS Tax Compliance Status (TCS) PIN, or a CSD number if no TCS PIN is available. Each party in a consortium/JV/sub-contracting arrangement must submit a separate TCS certificate/PIN/CSD number. Bidders must not be persons in the service of the state, or companies with directors who are. Foreign suppliers must complete the foreign supplier questionnaire. Bidders must provide valid proof of ETQA accreditation for ISO 9001 internal auditing (Unit Standard 263400) and valid proof of ETQA certification for the facilitator/assessor. Bidders must submit a B-BBEE certificate or affidavit, CIPC registration documents, and certified ID copies of company directors. SBD 4 (Declaration of Interest) requires disclosure of any director/shareholder employed by the state or connected to the procuring institution. SBD 6.1 (Preference Points Claim) is used to claim specific goal points. SBD 9 (Certificate of Independent Bid Determination) is implied by the declaration of independent bid determination.

PRASA General Conditions of Purchase apply. The contract is governed by South African law. Payment is made within 30 days of receipt of a correct tax invoice. The supplier warrants that items are fit for purpose and free from defects for one year from acceptance. The supplier indemnifies PRASA against claims arising from negligence, IP infringement, or breach of statutory duty. Subcontracting requires PRASA's prior approval; the successful respondent remains liable for performance. PRASA may reject non-conforming items and require replacement or rework. Special condition – Funding Contingency: PRASA has obtained National Treasury approval to depart from PFMA SCM Instruction No. /22 paragraph 8.4; budget allocation is not yet completed; award is subject to securing funding and confirming sufficient budget; PRASA may cancel the RFQ if funding is not secured; bidders waive claims against PRASA for non-award due to funding failure.

Stage 1 disqualifying requirements: Bidders must fill and sign a closing register (or provide proof of timely submission); provide valid proof of ETQA accreditation for ISO 9001 internal auditing - Unit Standard 263400; and valid proof of certification with ETQA for the facilitator/assessor.

Evaluation methodology: Stage 1 – Disqualifying returnable documents; Stage 2 – Price (80 points) and Specific Goals (20 points) using the 80/20 preference point system; Stage 3 – Returnable documents. Price scored using formula Ps = 80(1 − (Pt−Pmin)/Pmin). Specific goals: B-BBEE Level 1 (5 points), 51% Black Owned (5 points), Black Woman Owned (5 points), Black Youth Owned (5 points), total 20 points. Points awarded on pro-rata basis.