Supply and installation of local-content roofing materials for grootdraai dam project (CIDB 2gb required)

• Closing date & time: 24 June 2026, 11:00.
• Compulsory site briefing: 17 June 2026, 10:00, Grootdraai Dam near Standerton (Construction East Offices). Attendance is mandatory – failure to attend renders the bid non‑responsive.
• Offer validity: 120 days from the closing date (as stated on SBD 3.1).

Compulsory briefing – 17 June 2026, 10:00 am, Grootdraai Dam near Standerton Town (Construction East Offices). Attendance is mandatory.

Administrative contact (queries on tender administration):

• Mr D Mongwe – Tel 083 600 5718 – Email [email protected]

Technical contact (queries on specifications/site):

• Mr S Ndlovu – Tel 060 980 5896 – Email [email protected]

Submission address:

• Construction East Office Building, Private Bag X2023, Grootdraai Dam, Standerton 2430 (bid box at the entrance).

• Submit the original bid, a cover letter and all supporting documents in a sealed envelope clearly marked “Original Bid: WTE 1005 CE – SUPPLY, DELIVER AND INSTALL LOCAL CONTENT GALVANIZED CHROMADECK …”.
• Envelope must be deposited in the bid box at the entrance of the Department Water and Sanitation – Construction East Office Building, Grootdraai Dam, Standerton, no later than 11:00 on 24 June 2026.
• Required forms: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points claim). All forms must be completed in full, signed and dated.
• If bidding as a company, the signatory must be authorised by a board resolution (certified copy required). For joint‑venture bids attach (a) the certified joint‑venture agreement and (b) a certificate authorising the signatory.
• No telegraphic, telex or fax bids will be accepted. Use only the official bid forms – do not re‑type or redraw them.
• All bids are subject to the Preferential Procurement Policy Framework Act 2000, the 2022 Preferential Procurement Regulations and the General Conditions of Contract (GCC).

SUBMIT COMPLETED BID DOCUMENTS TO: POSTAL ADDRESS: OR TO BE DEPOSITED IN: Department Water and Sanitation The bid box at the entrance of Supply Chain Management Office Construction East Office Building Private Bag X2023 Grootdraai Dam STANDERTON 2430. Physical Address: Ermelo R 39 Road, Grootdraai Dam close to Standerton Construction East Office 2430.

• Evaluation is conducted in four phases:

1. Mandatory Requirements – compulsory briefing attendance (17 June 2026, 10:00, Grootdraai Dam) and submission of signed SBD 1, SBD 3.1 and SBD 4.
2. Administrative Compliance – CIDB grading ≥ 2GB, registration on the Central Supplier Database (CSD), tax compliance (SARS PIN/TCS), active CIPC registration, valid COIDA certificate, B‑BBEE verification (or sworn affidavit) and annexures C, D & E signed.
3. Technical Evaluation – compliance with the specification (roof sheet thickness 0.6 mm, width 686 mm, SANS ISO 9001, SANS 952 Type E, 100 % local steel content, etc.). Non‑compliance results in disqualification.
4. Preference Points – 80 % of the score is based on price (lowest acceptable bid receives 80 points). Up to 20 % is awarded for B‑BBEE status and specific goals (Women 5, Disability 5, Youth 5, Local 2, B‑BBEE level 3). Proof of each goal must be submitted (CSD reports, B‑BBEE certificate, etc.).

• The Department may award the contract to a bidder who does not have the highest total score if the award criteria (local content, capability) are met.

Scope:

• Supply, deliver and install local‑content galvanized Chromadeck Kalahari red roof sheets (0.6 mm thick, 686 mm wide) including ridge caps, gable trim, fascia boards, barge boards, square gutters (100 mm × 75 mm × 0.6 mm and 115 mm × 125 mm × 0.6 mm VHV), down‑pipes (100 mm × 75 mm and 115 mm × 125 mm VHV) and all ancillary fixings, sundries and site establishment.
• Materials must comply with SANS ISO 9001, SANS 952 Type E, and the SABS approved technical specification SATS 1286:2011.
• 100 % of the steel material must be locally produced (DTI threshold). Local‑content verification letter or exemption letter (DTI) required.

Delivery & performance:

• First delivery to commence within 14 days of receipt of the official DWS order.
• Delivery hours: 07:00‑15:00, Monday‑Thursday (no deliveries on Fridays 15:00‑Monday 07:00, public holidays, last Thursday/Friday of the month, 10 Dec 2026‑06 Jan 2027).
• Risk and ownership pass to the Department on collection (signed acceptance).
• Defective products must be replaced at the supplier’s expense within 48 hours; on‑site technical support must be provided within 24 hours.
• Bidders must be familiar with road conditions to the site (R39, approx. 3 km of tar road).

If a problem is reported, the supplier must have a representative on site within 24 hours and provide a solution or replacement within an additional 48 hours at the supplier’s expense.

Provide full supplier information: company name, postal and street address, telephone and mobile numbers, fax (if any), email address, VAT registration number, CSD number, tax compliance status, and confirmation of registration with CIPC.

All roof sheets must be 0.6 mm thick, 686 mm wide, painted for up to 80 % cooler benefit, chemically cleaned, and comply with SANS ISO 9001.

Material must also meet SANS 952 Type E requirements when fixed to rafters.

Non‑conforming products will be rejected on collection; the supplier must replace any defective product at its own expense within 48 hours.

Calculate subtotal (excl. VAT), add 15 % VAT and provide the total amount inclusive of VAT.

• All prices must be quoted in South African Rand, inclusive of VAT, delivery, transport and any other costs mentioned in the specification.
• Prices are to be firm – only statutory changes (VAT, customs/excise levies with proof) may affect them.
• Complete SBD 3.1 (Pricing Schedule) – include unit price, quantity and total for each item. All delivery costs must be incorporated.
• Offer validity: 120 days from the closing date.
• Payment: monthly on receipt of a tax invoice, by electronic fund transfer to the successful bidder’s bank account, within 30 days of invoice approval. No cash or cheque payments; no upfront payment.
• Standing time exceeding three hours will be compensated only if caused by the Department.
• The Department reserves the right to verify quantities at any time.

• CIDB contractor grading ≥ 2GB (proof of registration to be submitted with the bid).
• Registration on the Central Supplier Database (CSD) and provision of CSD number.
• Tax compliance: submit SARS PIN or Tax Compliance Status (TCS) certificate; for consortia each party must provide its own TCS/PIN/CSD number.
• B‑BBEE: submit a verified B‑BBEE certificate or sworn affidavit (levels 1‑2 for QSE/EME). Failure to submit forfeits preference points.
• Local content: 100 % steel content; annexures C, D & E and LC Declaration must be signed.
• COIDA certificate must be attached.
• Company must be registered with the Companies and Intellectual Property Commission (CIPC).
• No bids from persons in the service of the State or companies with directors who are State servants.
• Foreign suppliers must have a permanent establishment, branch or tax liability in South Africa.
• All required documents (SBD 1, 3.1, 4, 6.1, annexures, COIDA, B‑BBEE, LC Declaration, authority resolution) must be submitted; otherwise the bid is non‑responsive.

Local content calculations must use the SABS‑approved technical specification SATS 1286:2011.

Bidders must comply with the Department’s Safety and Environmental policies throughout the contract.

Bidders must adhere to the Department’s Safety and Environmental policies (environmental management, waste disposal, pollution control).

The purchaser may inspect the supplier’s records and audit them if required.

No alterations may be made to the Invitation to Bid, Schedule of Quantities or other documents; the bid will be deemed to comply entirely with the terms of the documents.

Companies must be actively registered with the Companies and Intellectual Property Commission (CIPC).

Women, disability and youth points are calculated on a pro‑rata basis according to the percentage of qualifying shareholders.