Asbestos removal and disposal for grootdraai dam house refurbishment (CIDB 2gb required)

• Closing date & time: 24 June 2026, 11:00 am.
• Compulsory briefing: 17 June 2026, 10:00 am, Grootdraai Dam near Standerton (attendance mandatory).
• All enquiries on administrative matters: Mr D Mongwe, 083 600 5718, [email protected].
• Technical/site enquiries: Mr S Ndlovu, 060 980 5896, [email protected].

Date: 17 June 2026

Time: 10:00 am

Venue: Grootdraai Dam near Standerton (Department of Water and Sanitation, Construction East Offices).

Technical contact: Mr S Ndlovu, Phone 060 980 5896, Email [email protected].

Administrative contact: Mr D Mongwe, Phone 083 600 5718, Email [email protected].

Submission address (bid box): Department of Water and Sanitation, Construction East Office Building, Grootdraai Dam, Standerton, 2430 (or postal address Private Bag X2023, Grootdraai Dam, 2430).

• Submit the original bid, cover letter and all supporting documents in a sealed envelope clearly labelled “Original Bid: WTE 1006 CE – REMOVE AND DISPOSE ASBESTOS ROOF SHEETS, FASCIA AND BARGE BOARDS …”.
• Envelope must be deposited in the bid box at the entrance of the Department of Water and Sanitation – Construction East Office Building, Grootdraai Dam, Standerton.
• Deadline: 11:00 am on 24 June 2026 (no extensions). Late submissions will be rejected.
• Required returnable forms: complete and signed SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points claim) as applicable.
• All blanks on the forms must be filled; pages must not be detached.
• Bids must be signed by an authorised signatory (individual signature or board resolution for companies). Proof of authority must be attached.
• Joint‑venture bids must include a certified copy of the joint‑venture agreement and a certificate authorising the signatory.
• Failure to provide any of the above documents or to attend the compulsory briefing will render the bid non‑responsive and will be disqualified.

Sign and submit Section 2 – Price Quotation Data (Specification).

Bids are evaluated using the 80/20 Preferential Procurement Regulations (2022):

1. Phase 1 – Mandatory Requirements (pass/fail)

• Attendance at the compulsory site briefing (17 June 2026, 10:00 am, Grootdraai Dam).
• Submission of signed SBD 1, SBD 3.1 and SBD 4.
• Valid Department of Labour asbestos contractor certificate.
• Letter/permit for safe disposal and disposal certificate from an accredited landfill.
• CIDB registration at least 2 GB (proof to be submitted).
• Valid COIDA certificate.

2. Phase 2 – Administrative Compliance (pass/fail)

• Completion and signing of SBD 6.1 (pre‑qualification points).
• Registration on the Central Supplier Database (CSD) and tax compliance (SARS TCS PIN or CSD number).
• Active registration with the Companies and Intellectual Property Commission (CIPC).
• Submission of a certified B‑BBEE status level certificate or sworn affidavit.
• Signed Section 2 price quotation data.
• Notification to the Department of Labour before work commences.

3. Phase 3 – Technical Evaluation & Specification Compliance (pass/fail)

• Completion of Table 3 confirming compliance with each specification (roof sheets, fascia, barge boards, air‑monitoring, disposal certificate, transport).
• Any non‑compliance results in disqualification.

4. Phase 4 – Preference Points (20 points max)

• Points awarded for B‑BBEE status and specific goals (Women, Disability, Youth ownership, Mpumalanga location, B‑BBEE level 1‑2). Maximum 20 points.
• Price scores up to 80 points (lowest acceptable price receives 80 points).

Overall bid score = price points (max 80) + preference points (max 20). The Department reserves the right to accept any bid, not necessarily the lowest.

Scope: Removal and safe disposal of asbestos roof sheets, fascia boards and barge boards at the Grootdraai Dam refurbishment project (near Standerton, Mpumalanga). Estimated quantities: 760 m² roof sheets, 212 m fascia, 134 m barge boards (quantities may vary). Requirements:

• Contractor must hold a valid Department of Labour asbestos contractor registration (Reg 21(a)(i)).
• Obtain an approved air‑monitoring work plan from the approved authority and conduct pre‑ and post‑removal air sampling.
• Submit full air‑monitoring report and clearance certificate to the Department.
• Follow the approved Work Plan (Reg 12) covering notification, PPE, wet removal methods, dust control, decontamination, waste handling, signage, emergency procedures and final disposal.
• Dispose of all asbestos waste at an accredited landfill and provide the disposal certificate.
• Provide a safety file and comply with OHS Act requirements (protective clothing, respiratory protection, site cordon, evacuation of non‑essential personnel).
• All work must be performed in accordance with the specifications, standards and the General Conditions of Contract (GCC).

The approved Work Plan (Reg 12) must include contractor and inspection authority details, waste transporter, disposal site, supervisor contacts, asbestos details, employee list with training records, schedule, air‑monitoring method and frequency, removal methods, equipment, PPE, decontamination facilities, signage, emergency procedures, disposal method, clearance certification and any prohibitions. Signatures of the asbestos client, contractor and inspection authority are required.

All contract documents and related information are to be treated as confidential property of the Department. The supplier may not disclose, reproduce or use any part of the documents without prior written consent, except as required for performance of the contract. The Department may inspect the supplier’s records and audit compliance with the contract.

SBD 3.1 – Pricing Schedule (firm prices) to be completed in full. List unit prices for roof sheets (m²), fascia boards (m), barge boards (m), air‑monitoring and samples, disposal certificate and transport to the approved landfill. Include sub‑total, VAT (15 %) and total inclusive of VAT. All delivery costs must be incorporated. Offer validity: 120 days from closing date.

• Pricing must be submitted on the SBD 3.1 Pricing Schedule – all figures are firm, inclusive of VAT, delivery, transport to the approved landfill and any other costs.
• Prices are to be quoted in South African Rand (ZAR).
• Delivery period: material to be delivered within 14 days of receipt of official DWS order; deliveries only Monday‑Thursday 06:30‑15:15 (no deliveries on Fridays, public holidays or the last Thursday/Friday of the month).
• Payment: monthly invoicing on receipt of tax‑invoices; payment within 30 days of invoice approval via electronic fund transfer to the supplier’s bank account. No cash or cheque payments; no upfront payments.
• All‑inclusive bid price must include VAT (15 %) and any statutory levies (customs, excise) with supporting proof.
• Offer validity: 120 days from the closing date.

• CIDB registration – minimum grading 2 GB; proof of registration to be submitted with the bid.
• Tax compliance – valid SARS Tax Compliance Status (TCS) PIN or CSD number; if no TCS, a CSD registration number must be provided.
• Central Supplier Database – registration required.
• B‑BBEE – submit verified B‑BBEE status level certificate or sworn affidavit (failure to submit forfeits preference points).
• COIDA – provide a current COIDA certificate.
• Asbestos contractor – valid Department of Labour asbestos contractor certificate.
• Safe disposal – letter/permit for disposal and disposal certificate from an accredited landfill.
• Companies must be registered with the Companies and Intellectual Property Commission (CIPC) and be active.
• No persons in the service of the State (or companies with directors who are) may participate.
• Foreign bidders must have an RSA branch, permanent establishment or source of income and be tax‑compliant.

Submit an original or certified copy of the B‑BBEE status level verification certificate or sworn affidavit. Failure to submit forfeits any B‑BBEE preference points.

The registered asbestos contractor must appoint an approved inspection authority, an occupational health and safety representative, and an asbestos removal supervisor. The supervisor must ensure compliance with health‑safety procedures, proper use of PPE, decontamination, waste disposal, and maintain records for at least 50 years. The contractor must be registered with the Compensation Fund or a licensed insurer and report any fatality or permanent injury to the Department of Water and Sanitation and the Department of Labour.

The bid is subject to the Preferential Procurement Policy Framework Act (2000) and the Preferential Procurement Regulations (2022), the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC) that may apply. The successful bidder must sign the written contract form (SBD 7). All payments will be made by electronic fund transfer; bid prices must be firm.

Notification to the Department of Labour must be submitted before work commences.

Phase 3 – Technical Evaluation: complete Table 3 confirming compliance with each specification (roof sheets, fascia, barge boards, air monitoring, disposal certificate, transport). Any non‑compliance leads to disqualification.

Phase 4 – Preference Points: allocate up to 20 points for specific B‑BBEE goals as detailed in Table 4 (Women 5, Disability 5, Youth 5, Mpumalanga location 2, B‑BBEE level 3). Proof of each claim must be submitted (CSD reports, B‑BBEE certificates).