Supply and delivery of stationery items for KZN department of public works (24-Month contract)

SCM/Procurement enquiries: Ms. L. Ngcobo, Tel: 033 355 5440, Email: [email protected]. Technical enquiries: Mr. Bonginkosi Ntibane, Tel: 033 355 5413 / 072 160 7306, Email: [email protected]. Tender documents available at: www.kznworks.gov.za.

Submit bids by 11h00 on 22 June 2026 to the bid box at: Department of Public Works and Infrastructure KZN, Oliver Tambo House Head Office, 191 Prince Alfred Street, Pietermaritzburg 3200. Late, emailed, faxed, or telex submissions are not accepted. Use official bid forms (SBD 1, SBD 3, SBD 4, SBD 6.1, SBD 7) without retyping. Photocopies are allowed but must have original signatures. Each page must be initialed. Bids must be sealed in separate envelopes with bidder’s name, bid number, and closing date. No bids in packages with samples. Alterations must be initialed; correcting fluid is prohibited. Required documents: Certified ID copies, CSD registration proof, SBD forms (Parts A, B, Sections B, C, E, F, G, H, K, L), and authority to sign. Failure to comply with submission rules or administrative requirements (e.g., CSD registration) leads to immediate disqualification.

Evaluation follows a 3-phase process: Phase 1: Administrative compliance (correct bid documents, CSD registration, and other prescripts). Failure results in immediate disqualification. Phase 2: Mandatory criteria: Fixed pricing for Year 1 with 5% escalation in Year 2; submit 3 original/certified reference letters for similar projects (not older than 3 years); original letter confirming 5-day delivery adherence. Failure to meet mandatory criteria leads to immediate disqualification. Phase 3: Price and preference points (80/20 system). Specific goals: Ownership by Black People (100% applicable, 10 points) – requires sworn affidavit signed/dated by Commissioner of Oaths. Ownership by Youth (10 points) – requires: certified ID copy, SANAS-approved B-BBEE certificate, and original sworn affidavit (not older than 3 months). Tenderers must indicate how they claim points for each preference system. Lowest bidder may not be awarded.

Supply and delivery of stationery items for a 24-month contract (2 years). Fixed pricing for Year 1 with a 5% escalation in Year 2. Delivery must adhere to a 5-day turnaround from order issuance. Detailed specifications for 84+ items (e.g., A4/A3 paper, envelopes, files, notebooks, pens, clips, markers, etc.) are provided in Annexure A. Each item has defined quantities, unit prices (excluding VAT), and technical specs (e.g., dimensions, weight, material). Bidders must provide pricing per item in the SBD 3.1 pricing schedule. Only firm prices are accepted; non-firm prices (e.g., subject to exchange rate variations) will be disqualified. Offer validity: 120 days from closing date.

Submit pricing in the SBD 3.1 Pricing Schedule with firm prices (no exchange rate variations). Include total amount in words and numbers, excluding VAT (15% VAT applies). Offer must remain valid for 120 days from the closing date. Payment terms and bonds/guarantees are not explicitly stated in the document. Consortia/joint ventures must submit separate TCS certificates/PINs/CSD numbers for each party.

Mandatory: Registration on the Central Supplier Database (CSD) by closing date (disqualification if not registered). Submit CSD number or Tax Compliance Status (TCS) PIN from SARS (apply via www.sars.gov.za). Bidders must declare CSD information is correct/up-to-date (Section C). Submit: Certified ID copies, CSD registration proof, TCS PIN/certificate (or CSD number if no PIN), B-BBEE certificate (SANAS-approved) or sworn affidavit (for EMEs/QSEs). For preference points: Ownership by Black People (100%): sworn affidavit. Ownership by Youth: certified ID, B-BBEE certificate, and sworn affidavit (<3 months old). No bids accepted from state employees, companies with state-employed directors, or CCs with state-employed members. Foreign suppliers must complete additional questionnaires if applicable.