36-Month security services contract for amawele building (ethekwini region) – department of public works and infrastructure

• Closing Date/Time: 01 July 2026 at 11:00 (no exceptions).
• Compulsory Briefing Session: 15 June 2026 at 10:00 AM (Venue: Department of Public Works, Mayville, eThekwini Regional Office, Conference Centre).
• Site Visits: Conduct at your own cost before submission to assess logistics/access.
• Bid Validity: Offers must remain valid for 90 days from the closing date.

Briefing Session (please indicate if the briefing is compulsory or non-compulsory) The compulsory briefing session will be held as follows: Date: 15 June 2026 Venue: Department of Public works, Mayville (eThekwini Regional Office, Conference centre) Time: 10:00 AM Potential bidders must visit the sites on their own cost and arrangement to fully familiarize them with the logistics, conditions and access to the sites.

• Bidding Procedure Enquiries:

• Mrs. M. Ngcobo (Helpdesk)
• Tel: 066 535 7932
• Email: [email protected]
• Address: 455A King Cetshwayo Highway, Mayville, Durban, 4031

• Technical Enquiries:

• Mr. M. Mdlalose (Technical)
• Tel: 073 751 5626
• Email: [email protected]

• Bid Document Collection:

• Download for free from www.kznworks.gov.za (e-Tender Portal).
• Hard copies: R450 non-refundable (pay to ABSA Bank, Account: KZN PROV GOV-WORKS, No: 41-2194-1044, Branch: 632005, Ref: 14074079). Proof of payment required for collection.

• Submit your bid in a sealed envelope with the bid number (ZNTD 01/03/2026) and closing date clearly marked on the outside. Each envelope must contain only one bid; mixed submissions will be rejected.
• Delivery: Hand-deliver to the bid box at: Department of Public Works and Infrastructure, Mayville Office, 455A King Cetshwayo Highway, Durban, 4001. No post, fax, email, or telegraphic submissions accepted.
• Deadline: 01 July 2026 at 11:00 sharp. Late bids are disqualified; proof of posting is not accepted as proof of delivery.
• Forms: Use only the official bid forms provided (photocopies allowed but must include original signatures). Do not retype or redraft forms.
• Document rules: Initial every page of your bid. Do not use correcting fluid. All returnable documents (except company experience records) must be certified copies (not older than 3 months where applicable).
• Compulsory briefing: Attend the briefing on 15 June 2026 at 10:00 AM at Department of Public Works, Mayville (eThekwini Regional Office, Conference Centre). Site visits are your responsibility (own cost/arrangement).
• Disqualification risks: Failure to meet pre-qualification criteria, submission rules, or PSIRA rate compliance will result in immediate disqualification.

PHASE 2: MANDATORY DOCUMENTS REQUIRED a) Owner/Director of the entity must have Grade A or B PSIRA grading Please provide originally certified copies of certificate for registration for all members in case the company has more than 1 director must be certified copies not older than 3 months). b) The entity must be registered with PSIRA (provide originally certified copies of certificate for registration, certified copy of an original not older than 3 months). c) The security company must submit a signed original letter confirming that the security guard will be paid according to PSIRA rates. d) Registration with Compensation for Occupational Injuries and Disease Act (COIDA) Workman’s Compensation registration (please provide letter of good standing as proof). e) Proof of registration with (UIF) Unemployment Insurance Fund (proof of payment or EMP201 not older than three (03) months). f) Please provide proof of registration with Private Security Sector Provident Fund (PSSPF) in the form of: i) A letter or a certificate ii) Proof of compliance confirmation status of the employer from PSSPF. g) Company must have a minimum of five (05) vehicles owned and registered under the company name. A bakkie is required to be stationed on site during the contract period, attach copies of certificates of registration in respect of motor vehicle (logbook) or motor vehicle license or valid agreement. h) Company previous experience as a security company with the following: i) A schedule with a minimum of at least three previously completed contracts not older than 5 years to be submitted. At least one completed contract to have minimum contract value R5 million or more. The schedule to include the previous client’s/Department’s name, description of contract, start and end date of contract, value of contract and details of the reference together with their contact details for each indicated contract. ii)Letters of award/contracts or purchase orders or service level agreements of the contracts listed in the schedule above to be submitted. One of the letters of award is to be for a minimum value of R5 million or more i) Valid ICASA (Independent Communication Authority South Africa) Licence for radio equipment or valid proof of registration with ICASA in the form of a lease agreement with the third party indicating the relationship agreement (attach licence for the service provider) j) An originally certified copy of the Public Liability Insurance Policy to the value of R10 000 000 (Ten Million Rands) Failure to meet the above prequalification will lead to immediate disqualification All returnable documents must be certified (except for criteria No (h) company experience)

• Mandatory Pre-Qualification (Phase 1 & 2):

• Owner/Director must hold PSIRA Grade A or B (certified copies of certificates, <3 months old).
• Company must be registered with PSIRA (certified copy of certificate, <3 months old).
• Signed letter confirming guards will be paid PSIRA rates.
• COIDA (Letter of Good Standing), UIF (EMP201 or proof of payment, <3 months old), and PSSPF (certificate or compliance confirmation).
• Minimum 5 vehicles owned/registered under the company name, including 1 bakkie stationed on-site (submit logbooks/licenses).
• Proven experience: Schedule of ≥3 completed contracts (≤5 years old), with ≥1 contract valued at R5M+. Include client names, descriptions, dates, values, and verifiable references (with contact details). Submit letters of award/contracts/SLAs for listed contracts (one must be ≥R5M).
• ICASA license for radio equipment or a valid third-party lease agreement (attach license).
• Public Liability Insurance (R10,000,000 cover, certified copy).
• Tax compliance: SARS TCS PIN or CSD registration (each party in a consortium/joint venture must submit separately).
• No state employees: Bidders, directors, or members cannot be state employees.
• Bid completeness: Must quote for ALL items on the pricing schedule (SBD 3.1).

• Preference Points (Phase 3):

• 20 points for 51% ownership by Military Veterans (requires: Military Veterans Certificate + Department of Military Veterans database registration).

• Scoring Method:

• 80/20 system (80 points for price, 20 for specific goals).
• Price points calculated as: Ps = 80 × (1 – (Pt – Pmin)/Pmin), where Pt = your price, Pmin = lowest acceptable price.

• Disqualification Triggers:

• Failure to meet any pre-qualification criterion.
• Non-compliance with PSIRA rates, submission rules, or bid form requirements.
• False/outdated information on CSD, tax, or other mandatory documents.

• Scope: Provide security services at the Amawele building (eThekwini Region) for 36 months (fixed contract duration).

• Mandatory Operational Requirements:

• Staffing: Deploy guards per shift (Day: 06h00–18h00; Night: 18h00–06h00) as specified in the pricing schedule (SBD 3.1).
• Grades: Use PSIRA Grade C (6 guards) and Grade B (1 guard) for both day and night shifts, Monday–Sunday (including public holidays).
• Equipment: Supply and maintain:
• 1 × base radio
• 7 × torches
• 7 × handheld radios
• 1 × vehicle scanner
• 7 × pepper ball guns
• 1 × handgun
• 1 × bakkie (stationed on-site for the contract duration).
• Vehicle Fleet: Company must own ≥5 vehicles (including the on-site bakkie); submit registration certificates (logbooks) or valid licenses.

• Compliance Standards:

• PSIRA Rates: Guards must be paid per PSIRA rates (submit signed confirmation letter).
• ICASA: Valid license for radio equipment or a third-party lease agreement (attach proof).
• Insurance: Public Liability Insurance (R10,000,000 minimum cover).

• Experience:

• ≥3 completed security contracts (≤5 years old), with ≥1 contract valued at R5M+. Provide client references, contract details, and proof (awards/SLAs).

• Service Levels:

• Fixed pricing: Total price (guards + equipment) must remain firm for 36 months (no escalations).
• Pricing Breakdown: Submit detailed costs per month/year for guards and equipment in SBD 3.1 (VAT inclusive).

• Pricing Format:

• Use SBD 3.1 (Firm Prices). Non-firm prices or escalations are not permitted.
• PSIRA Rate Compliance: Quotes must align with PSIRA rates; deviations will disqualify the bid.
• VAT: Prices must include 15% VAT and all applicable taxes.
• Validity: Bid price must remain fixed for 90 days from closing date (01 July 2026).

• Pricing Schedule (SBD 3.1) Requirements:

• Guards: Cost per guard per shift (day/night), per month, and per year for 36 months.
• Equipment: Cost per unit for all listed items (e.g., radios, torches, bakkie) + total equipment cost per year.
• Sub-Totals: Separate sub-totals for guards, equipment, and VAT (15%). Grand total must be clearly stated in words and numbers.

• Payment Terms:

• Contract is fixed-price for the full 36-month term. No adjustments for inflation or other factors.
• Offer Validity: 90 days from bid closing (non-negotiable).

• Bond/Guarantee: Not explicitly stated in the document.

• Mandatory Registrations:

• Central Supplier Database (CSD): Mandatory for all bidders. Disqualification if not registered at bid closing. Register at www.csd.gov.za.
• Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN (via eFiling at www.sars.gov.za) or a printed TCS certificate. For consortia/joint ventures, each party must submit separately. If only CSD-registered, provide CSD number.
• B-BBEE: Submit B-BBEE Status Level Verification Certificate or a Sworn Affidavit (for EMEs/QSEs) to claim preference points. Affidavits must confirm ownership percentages (Black, Black Female, Black Designated Groups) and revenue thresholds.

• Sector-Specific Compliance:

• PSIRA: Company and all owners/directors must hold valid PSIRA registration and Grade A/B certificates (certified copies, <3 months old).
• COIDA: Letter of Good Standing (proof of Workman’s Compensation registration).
• UIF: EMP201 or proof of payment (≤3 months old).
• PSSPF: Certificate or compliance confirmation from the Private Security Sector Provident Fund.

• Declarations:

• Complete SBD 4 (Bidder’s Disclosure) to declare:
• No state employment for bidders/directors/members.
• No conflicts of interest with procuring officials.
• No collusive bidding or prior involvement in drafting specifications.
• Foreign Suppliers: If applicable, complete the foreign supplier questionnaire in SBD 1. SARS PIN not required if no RSA tax liability.

• Additional Notes:

• CSD Accuracy: Certify that CSD information is correct and up-to-date (SBD Section C). False/outdated data may lead to disqualification or contract cancellation.
• Consortia/Joint Ventures: Each entity must submit separate CSD, tax, and B-BBEE documentation.

Compliance with Pre-qualifying Criteria PHASE 1: Administrative compliance a) Correctness of bid document b) Compliance with bid regulations (registration with CSD and other prescripts requirements) c) The bidder must quote for ALL items d) The bid Price must be on the pricing schedule

PHASE 3: SPECIFIC GOALS Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of points allocated Applicable or (80/20 system) The specific goals allocated points in terms of this tender Not Applicable (To be completed by the organ of state) 51% Ownership by People who are Military veterans. Documentary Proof Required: 1. Military veterans certificate. Applicable 20 2.Certificate from the Military veterans Department indicating that the entity is registered on their database.