Security services tender for ethekwini regional office (36-Month contract)

Bid procedure enquiries: Mrs. M. Ngcobo, Tel: 066 535 7932, Email: [email protected]. Technical enquiries: Mr. M. Mdlalose, Tel: 073 751 5626, Email: [email protected]. Submission address: 455a King Cetshwayo Highway, Mayville, Durban 4031, Helpdesk (Mrs. M. Ngcobo). Additional technical contact: Mr. D. Arnajalem, Tel: 084 277 7729, Email: [email protected].

Submit bids in a sealed envelope to: 455a King Cetshwayo Highway, Mayville, Durban 4031, Helpdesk (Mrs. M. Ngcobo) by 11:00 on 01 July 2026. Late, posted, faxed, emailed, or telephonic submissions are not accepted. Use official bid forms (SBD 1, SBD 3.1, SBD 4, etc.)—do not retype. Initial every page. Do not use correcting fluid. Bids must include: all returnable documents (certified copies unless noted), pricing schedule with firm prices (VAT inclusive), and signed contract form (SBD 7). Failure to comply with administrative rules (e.g., missing bid number on envelope, incorrect forms, or unsealed bids) leads to immediate disqualification. Compulsory briefing: 15 June 2026, 10:00 AM, Department of Public Works, Mayville (eThekwini Regional Office, Conference Centre). Site visits are the bidder’s responsibility at their own cost. Bid documents can be downloaded from e-Tender Portal or www.kznworks.gov.za at no cost; hard copies cost R450.00 (non-refundable).

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Price scoring: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = bidder’s price, Pmin = lowest acceptable price. Specific goals: 20 points for 51% ownership by military veterans (requires military veterans certificate + database registration). Bids are first evaluated for administrative compliance (correctness of bid document, CSD registration, quoting for ALL items, pricing on schedule). Mandatory pre-qualification criteria: PSIRA Grade A/B for owner/director, PSIRA entity registration, COIDA letter of good standing, UIF proof (EMP201 <3 months), PSSPF registration, 5+ company-owned vehicles (1 bakkie on-site), 3+ completed contracts (<5 years, 1 ≥R5M), ICASA license/lease, R10M Public Liability Insurance. Failure to meet any pre-qualification criterion results in immediate disqualification. All returnable documents must be certified (except company experience).

Scope: Provide security services for 36 months at eThekwini Regional Office. Deliverables: Security guards (Grades C and B, male/female) for day (06h00–18h00) and night (18h00–06h00) shifts, 7 days a week including public holidays. Equipment required: 1x base radio, 9x torches, 11x handheld radios, 1x vehicle scanner, 1x handgun, 1x rifle, 1x bakkie (stationed on-site). Pricing must comply with PSIRA rates—non-compliant bids will be disqualified. Contract requires fixed pricing for the full 36-month duration. Site familiarity is the bidder’s responsibility. Offer must remain valid for 90 days from closing date.

Submit firm pricing in ZAR (VAT inclusive) on SBD 3.1 or SBD 3.3. Offer must remain valid for 90 days from closing date. Pricing must cover all costs (guards, equipment, overheads). Public Liability Insurance: Minimum R10,000,000 (certified copy required). Bidders must quote for ALL items; partial quotes will be disqualified. No price adjustments allowed (firm pricing only). Payment terms: within 30 days of invoice receipt. Banking details for bid document purchase (if applicable): KZN Prov Gov-Works, ABSA Bank, Account No: 41-2194-1044, Branch: 632005, Reference: 14074079.

Mandatory: PSIRA registration (Grade A or B for owner/director; certified copy <3 months old). PSIRA entity registration (certified copy <3 months old). COIDA (Workman’s Compensation) letter of good standing. UIF registration (proof of payment or EMP201 <3 months old). PSSPF registration (letter/certificate + compliance status). Minimum 5 vehicles registered under company name (logbook/license/valid agreement required); 1 bakkie must be stationed on-site. Proof of 3+ completed security contracts (<5 years old), including 1 contract ≥R5M (submit schedule + letters of award/contracts/SLAs with client references). Valid ICASA license for radio equipment or lease agreement with third party (attach license). Tax Compliance: SARS TCS PIN or CSD registration number required (each consortium/joint venture party must submit separately). CSD registration mandatory—non-registration at closing time disqualifies bid. B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (EMEs/QSEs) to qualify for preference points. No bids accepted from state employees or entities with state-employed directors/members. Signed letter confirming security guards will be paid according to PSIRA rates.