Accommodation Tenders Free State | August 2026

Bidders must submit their bids via email to [email protected]. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. All bids must be submitted on the official forms provided.

Submission method and channel: not explicitly stated in the document; bidders should confirm with legal aid SA supply chain management. Returnable documents — all must be completed, signed and submitted with the bid by the closing date and time: - sbd 1 (invitation to bid): signed as the offer cover page. - Sbd 3.1 (Pricing schedule – firm prices): completed with firm prices. - Sbd 4 (bidder's declaration): declaration of interest. - Sbd 6.1 (Preference points claim): claims b-bbee points under the PPPFA. - original or certified valid b-bbee certificate or sworn affidavit; a jv must submit a consolidated certificate. - Csd registration report or csd registration number; the latest csd reports of all parties (agent, landlord, jv partners). - Municipal account statement and/or electricity account not older than two (2) months from the RFQ closing date. Disqualification risks: - any required document omitted or unsigned. - Failure to submit a copy of the title deed as proof of property ownership. - An agent/entity of the landlord must provide a signed letter or relationship agreement detailing responsibilities granted by the owner, on company letterhead, signed by delegated authority, valid and dated within the last twelve (12) months from the tender closing date. - Failure to comply with the above results in the bid not being evaluated for phases 3, 4 and 5.

Returnable documents:

• Submit by 11h00 on 04 august 2026. • Deposit in the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001. • Seal tender in an envelope marked with tender number: NO. 26/2026, closing date: 04 august 2026, time: 11h00, and your company name. • Complete all annexures in full using the given numbering format. • Clearly mark all attachments and ensure they are specific to required information. • Failure to adhere to format or submission requirements risks disqualification. • Tenders must be handwritten in black ink; NO mechanical devices. • Submit floorplans, a commitment letter for refurbishment, partitioning details, air-conditioning specs, painting and floor covering in corporate colours, power skirtings with two plugs per workstation, network/telephone points, blinds in corporate colours, a space plan, and UPS facility details. • All documents submitted become the property of legal aid SA.

• Submit a valid tax clearance certificate (original) or csd number, and ensure tax compliance. • Provide proof of b-bbee status level (certificate or sworn affidavit for emes/qses) to claim preference points. • Offer must be valid for 150 days from the closing date (04 august 2026). • Tender must be submitted in the prescribed format, handwritten in black ink, and placed in the tender box at legal aid house, 29 de beer street, braamfontein, johannesburg by 11:00 AM on 04 august 2026. • Provide a detailed breakdown of costs and a total bid price in south african rand, with firm prices only. • Attend the optional briefing session on 20 july 2026 at 14:00 at fedsure building, bloemfontein (recommended). • Complete all required sbd forms (sbd1, sbd2, sbd3.1, Sbd4, sbd6.1) And provide company details, references, and proof of csd registration.

• Submission of RFI responses by 26 june 2026 • office space must be located in bloemfontein • lease duration: 6 months

• Submit your bid by the closing date and time: 06 july 2026 at 11:00. • Deliver your bid to: ground floor (main entrance foyer), o.R Tambo house (lebohang building), cnr. Markgraaff and st andrews street, bloemfontein, 9301. • Your bid must include all required returnable documents, completed in full, legibly, and signed. • Mandatory returnable documents list: - annexure a: record of addenda to tender documents (1 page) - annexure b: proposed amendments and qualifications (1 page) - annual financial statements declaration (1 page) - resolution of board of directors (1 page) - resolution of board of directors to enter into consortia or joint ventures (2 pages, if applicable) - special resolution of consortia or joint ventures (2 pages, if applicable) - standard bidding document 1 (sbd 1) – invitation to bid (2 pages) - standard bidding document 4 (sbd 4) – bidder’s disclosure (2 pages) - standard bidding document 6.1 (Sbd 6.1) – Preference points claim form (5 pages) - bid offer (4 pages) - all supporting documents for mandatory and non-mandatory requirements. • Bid documents must be properly indexed and neatly bound. • All documents must be completed in handwriting with a black pen; digital completion is not accepted. • All signatures must be original; NO digital signatures or photocopies are allowed. • Telegraphic, telephonic, telefax, facsimile, emailed and late bids will not be accepted. • Bidders who alter the tender document or its annexures will be disqualified.

• Submit your bid by the closing date and time: 06 july 2026 at 11:00. • Deliver bid documents to: ground floor (main entrance foyer), o.R Tambo house (lebohang building), cnr. Markgraaff and st andrews street, bloemfontein, 9301. • Bid documents must be properly indexed and neatly bound. • All sections of the bid document must be completed and signed. • All returnable documents must be legibly completed and signed. Returnable documents include: - annexure a: record of addenda to tender documents. - Annexure b: proposed amendments and qualifications. - Annual financial statements declaration. - Resolution of board of directors. - Resolution of board of directors to enter into consortia or joint ventures (if applicable). - Special resolution of consortia or joint ventures (if applicable). - Standard bidding document 1 (sbd 1) – invitation to bid. - Standard bidding document 4 (sbd 4) – bidder's disclosure. - Standard bidding document 6.1 (Sbd 6.1) – Preference points claim form. - All supporting documents for mandatory and non-mandatory requirements. - Bid offer. • All documents must be completed in handwriting with a black pen; digital completion is not accepted. • All bid documents must be originally signed; NO digital signatures or photocopies of signed documents are allowed. • Telegraphic, telephonic, telefax, facsimile, emailed and late bids will not be accepted. • Bidders who alter the tender document or its annexures will be disqualified.

• Submit bids by 06 july 2026 at 11:00. • Delivery address: ground floor (main entrance foyer), or tambo house (old lebohang building), cnr. St andrews street and markgraaff street, bloemfontein, 9301. • Late, emailed, faxed, telephonic or telegraphic bids will not be accepted. • Bids must be originally signed (NO digital signatures or photocopies). • All documents must be completed in black pen by hand. • Bids must be properly indexed and neatly bound. • NO alterations to the tender document or annexures are allowed. • Mandatory attendance at the compulsory clarification meeting on 19 june 2026 at 11:00 AM, mora building, fichardt street, sasolburg. • Required returnable documents: annexure a (record of addenda), annexure b (proposed amendments), annual financial statements declaration, resolution of board of directors, resolution for consortia/joint ventures (if applicable), special resolution of consortia/joint ventures (if applicable), sbd 1, sbd 4, sbd 6.1, And all supporting documents for mandatory and non-mandatory requirements. • Bid documents available from 05 june 2026: download from www.etenders.gov.za Or collect from SCM offices, room 101b, 1st floor, or tambo house (r427.00 Cash deposit required for physical copies).

Submit bids by 06 july 2026 at 11:00 to the bid box at ground floor (main entrance foyer), or tambo house (old lebohang building), cnr. St andrews street and markgraaff street, bloemfontein, 9301. Late, emailed, faxed, telephonic, or digitally signed bids will not be accepted. Bids must be: originally signed in black pen, properly indexed, neatly bound, and completed on official forms. Mandatory attendance at the ms teams clarification meeting on 22 june 2026 at 10:00 AM (link: https://teams.microsoft.com/meet/371631208775753?p=GZd9uDugzN4sY3wxkQ, Meeting ID: 371 631 208 775 753, passcode: h4yi7tx2). Returnable documents include: annexure a (record of addenda), annexure b (proposed amendments), annual financial statements declaration, resolution of board of directors, sbd 1, sbd 4, sbd 6.1, And all supporting documents for mandatory/non-mandatory requirements. Bid documents are obtainable from www.etenders.gov.za Or SCM offices, room 101b, first floor, or tambo house (non-refundable r427.00 Cash deposit required for physical collection).

Submit bids by 06 july 2026 at 11:00 to the bid box at ground floor (main entrance foyer), or tambo house (old lebohang building), cnr. St andrews street and markgraaff street, bloemfontein, 9301. Late, emailed, faxed, or telephonic bids will not be accepted. Bids must be: originally signed (NO digital or photocopied signatures), handwritten in black pen, properly indexed, and neatly bound. Mandatory attendance at the compulsory clarification meeting on 18 june 2026 at 11:00 AM, senekal hospital, senekal (longitude: 27.605574, Latitude: -28.327875). Returnable documents to include: annexure a (record of addenda), annexure b (proposed amendments and qualifications), annual financial statements declaration, resolution of board of directors, resolution for consortia/joint ventures (if applicable), special resolution for consortia/joint ventures (if applicable), sbd 1 (invitation to bid), sbd 4 (bidder’s disclosure), sbd 6.1 (Preference points claim form), and all supporting documents for mandatory/non-mandatory requirements. Bid documents are obtainable from the e-tender portal (www.etenders.gov.za) Or SCM offices, room 101b, first floor, or tambo house, bloemfontein (non-refundable r427.00 Cash deposit required for physical collection).

Submit bids by 06 july 2026 at 11:00 to: ground floor (main entrance foyer), or tambo house (old lebohang building), cnr. St andrews street and markgraaff street, bloemfontein, 9301. Late, emailed, faxed, or telephonic bids will not be accepted. Bids must be: originally signed (NO digital signatures or photocopies), properly indexed, neatly bound, and completed in black pen (NO digital completion). Mandatory attendance: online ms teams clarification meeting on 22 june 2026 at 13:00 (link: https://teams.microsoft.com/meet/364709107430706?p=P5rvD1blFS89uK4BXV; Meeting ID: 364 709 107 430 706; passcode: 7un6np6c). Required returnable documents: annexure a (record of addenda), annexure b (proposed amendments), annual financial statements declaration, resolution of board of directors, sbd 1, sbd 4, sbd 6.1 (Preference points claim form), bid offer, and all supporting documents for mandatory/non-mandatory requirements. Bid documents are obtainable from: e-tender portal (www.etenders.gov.za) Or SCM offices, room 101b, first floor, or tambo house (r427 non-refundable cash deposit required for physical collection). Disqualification risks: incomplete submissions, fraudulent information, alterations to tender documents, non-compliance with mandatory requirements, or failure to attend the clarification meeting.

• Submit bids by 06 july 2026 at 11:00 to the bid box at ground floor (main entrance foyer), or tambo house (old lebohang building), cnr. St andrews street and markgraaff street, bloemfontein, 9301. • Late, emailed, faxed, telephonic, or telegraphic bids will not be accepted. • Bids must be originally signed with a black pen; NO digital or photocopied signatures are accepted. • Documents must be properly indexed and neatly bound. • Attend the compulsory clarification meeting on 18 june 2026 at 12:30 pm at senekal hospital, senekal (longitude: 27.605574, Latitude: -28.327875). • Required returnable documents: annexure a (record of addenda), annexure b (proposed amendments), annual financial statements declaration, resolution of board of directors, resolution for consortia/joint ventures (if applicable), special resolution for consortia/joint ventures (if applicable), sbd 1 (invitation to bid), sbd 4 (bidder’s disclosure), sbd 6.1 (Preference points claim form), and all supporting documents for mandatory/non-mandatory requirements. • Bid documents are obtainable from www.etenders.gov.za Or the departmental website (www.publicworks.fs.gov.za) At NO cost, or in-person at SCM offices, room 101b, first floor, or tambo house (payment of r267.00 Required for physical copies).

Submit bids by 06 july 2026 at 11:00 to the bid box at ground floor (main entrance foyer), or tambo house (old lebohang building), cnr. St andrews street and markgraaff street, bloemfontein, 9301. Late, emailed, faxed, telephonic, or telegraphic bids will not be accepted. Bids must be: originally signed (NO digital signatures or photocopies of signed documents), completed in black pen (NO digital completion), properly indexed, and neatly bound. All returnable documents must be fully completed, signed, and submitted. Required returnable documents: annexure a (record of addenda), annexure b (proposed amendments and qualifications), annual financial statements declaration, resolution of board of directors, resolution for consortia/joint ventures (if applicable), special resolution for consortia/joint ventures (if applicable), sbd 1 (invitation to bid), sbd 4 (bidder’s disclosure), sbd 6.1 (Preference points claim form), and bid offer. Mandatory attendance at the ms teams clarification meeting on 22 june 2026 at 11:30 AM (meeting ID: 358 262 457 150 833, passcode: kl33jq3e). Bid documents can be collected from the e-tender portal (www.etenders.gov.za) Or in person at SCM offices, room 101b, first floor, or tambo house, bloemfontein (non-refundable r342.00 Cash deposit required for physical collection, payable at room 102). Disqualification risks: incomplete submissions, fraudulent or inaccurate information, tax non-compliance, alterations to tender documents, failure to attend the clarification meeting, or submission of digitally completed documents.

• Submit your proposal by 11:00 on 30 june 2026. • Deliver to the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001. • Seal your tender in an envelope clearly marked with tender number: 16/2026, closing date: 30 june 2026, time: 11h00, and your company name. • All annexures must be completed in full, using the given numbering format. • All attachments must be clearly marked and specific to the information required. Any deviations may be ignored. • The proposal must remain valid for 150 days. • Tender forms must be handwritten in black ink, not typed. • Do not submit via telegram, telex, facsimile, or email; only physical submissions are accepted. • Failure to comply with these requirements may result in disqualification.

Returnable documents: not specified. Submission method, location, and deadline: refer to the original tender advertisement for specific instructions. Risk of disqualification: failure to submit required documents or adhere to submission guidelines as per the tender advertisement.