Accommodation Tenders Limpopo | July 2026

- Must be a legally registered entity in south africa. - Must be tax-compliant with a valid SARS tax clearance certificate. - Must comply with b-bbee requirements and provide proof of b-bbee status. - Must have proven experience in providing similar travel services to government or large-scale clients. - Must demonstrate financial stability and capacity to fulfil a three-year contract. - Must hold valid insurance coverage, including liability and vehicle insurance for transport services. - Must adhere to the national travel framework (ntf) and PFMA regulations, ensuring ethical and transparent procurement practices.

- Provide a fully described property in thohoyandou, including full physical address, erf number, and detailed premises description. - Submit a complete pricing schedule for years 1 to 5, detailing office space (m2), parking bays, and other charges, with VAT and total monthly rent. - Specify an annual escalation rate (compounded) and basic monthly rental excluding VAT. - include total lease costs for 5, 7, and 9 years 11 months, noting legal aid SA reserves the right not to lease beyond 5 years. - Provide three contactable references with full contact details. - Confirm landlord duties including internal/external maintenance, garden, air conditioning, lift, municipal rates, insurance, light bulbs, and fire equipment. - Provide company/trust/individual registration or ID number and signatory details with capacity.

• Submit a fully signed and completed bid document by the closing date and time. • Required returnable documents: - signed sbd 1: invitation to bid. - Signed sbd 3.1: Pricing schedule – firm prices (purchases). - Signed sbd 4: bidder's declaration. - Signed sbd 6.1: Preference points claim form (preferential procurement regulations 2022). - Original or certified valid b-bbee certificate or sworn affidavit. Joint ventures must submit a consolidated b-bbee certificate. - Municipal account statement and/or electricity account not older than two months from tender closing date. - Latest csd reports for all parties (agent, landlord/jv partners). • Disqualification risks: - failure to submit proof of property ownership (title deed or letter from tribal authority). - If acting as an agent, failure to submit a signed letter/relationship agreement from the building owner granting leasing authority. - Non-compliance with the above will result in the bid not being evaluated further. • The building must be offered on an operational lease for a minimum period of five, seven, or nine years eleven months. • NO deposit will be paid for the leased accommodation. • The building must be habitable for office use and the bidder must be open to negotiation for a tenant installation allowance. • A separate water and electricity meter managed by the local municipality or ESKOM is mandatory. • The landlord must maintain the exterior and common areas. • Legal aid SA reserves the right not to make any appointment and will not entertain claims for preparation costs. • Buildings with rising damp, visible structural defects, or wall cracks exceeding 5mm will not be considered.

• Submit your bid by 11:00 AM on 12 august 2026. • Deposit the sealed bid in the tender box located in the foyer of legal aid house, 29 de beer street, braamfontein, johannesburg. • The sealed envelope must be marked with: tender number: 33/2026, closing date: 12 august 2026, time: 11h00 AM, and your company name. • Complete all annexures in full, adhering strictly to the given numbering format. Clearly mark all attachments. • Deviations from submission requirements may lead to disqualification. • The proposal must remain valid for 150 days. • All documents submitted become the property of legal aid SA. • tenders must be handwritten in black ink on the official forms (not re-typed). • NO tenders transmitted by telegram, telex, fax, or email will be considered.

Returnable documents: (specific returnable documents not captured in extracted text; refer to original tender document for complete list of required returnable documents and submission instructions)

- Submit a quotation on company letterhead via email to [email protected] Before 23:30 on 14 july 2026. - Provide proof that the accommodation is within a 5-10 km radius of n1 national, musina, 0900 (e.g., Municipal letter or map). - Include a signed lease, joint venture, consortium, or subcontract agreement with a letter of intent from the property owner (if applicable). - Submit a valid SARS tax compliance status pin or csd number; local suppliers must be registered on the central supplier database (csd). - Score at least 80 points on price (using the 80/20 preference system) and up to 20 points for specific goals: b-bbee level 1 or 2 (10 points) and at least 51% black women ownership (10 points). - Complete all mandatory returnable documents (sbd forms, declarations, pricing schedule) and comply with prasa's general conditions of purchase. - A PRASA representative will inspect the property before service commencement.

• Submit your bid in a sealed envelope clearly marked with the bid number (CHR5-26/27-0014) and description: "appointment of a suitable service provider to arrange accommodation in east london for 8 aptcod students and 1 driver from chris hani district as per the specification". • Deposit the envelope in the bid box at the ground floor, department of public works & infrastructure, no.1 Creamery road, old cpa building, kings park, komani, 5320. • Closing date and time: 01 june 2026 at 10:00. Late, faxed, emailed, or telephonic bids will not be accepted. • The bid must be submitted in its original format (not retyped). • Required returnable documents (must be fully completed and signed): - sbd 4 (bidder’s disclosure) - sbd 3.1 (Pricing schedule) - sbd 1 part b - resolution to sign (where applicable) • only one offer per item per bidder is allowed. Alternative offers or joint bids will not be considered. • Failure to comply with submission rules or submit required documents will result in disqualification.

The bidder must act as the landlord or authorized representative. A detailed pricing schedule for years 1 to 5 is required, showing monthly rent for office space, parking bays, and other charges. The proposal must include the full physical address, erf number, and landlord's bank account details. Three contactable references must be provided. The offer must remain valid for five months. The landlord is responsible for various maintenance duties as listed (e.g., Internal/external maintenance, insurance, municipal rates). The rental will escalate annually at a specified compounded rate.

• Submit your bid electronically via the SITA supplier oracle ERP portal at: https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp. • You must tick a box on the submission form to confirm the bid is submitted in the required sequence. • Complete the bid pricing schedule in the provided excel spreadsheet format. • Ensure you are registered on the central supplier database (csd) and all company details are updated.

• Your offer must be valid for a period of five months. • Provide three contactable references including: initials and surname, telephone/cell number, email address, and company name (if applicable).

Submit a sealed envelope marked with: tender number (14/2026), closing date/time, and company name. Deposit in the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001 by 23 june 2026 at 11:00 AM. late submissions will not be accepted. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Deviations may be ignored. Non-compliance risks disqualification. Tender forms must be handwritten in black ink. NO mechanical devices (e.g., Typewriters) allowed. Bidders must verify all pages are present and not duplicated. NO liability for missing/duplicated pages. Only official forms provided may be used. Tenders transmitted by email, fax, or similar will not be considered. All submitted documents become the property of legal aid SA.

• Submit all required documents by the closing date (09 june 2026 11:00): – completed request for proposal (RFP); – completed and signed sbd forms (sbd1, sbd 3.1, Sbd 4, sbd 6.1); – Original or certified valid b‑bbee certificate or sworn affidavit (consolidated for jvs); – csd report or registration number (include latest csd reports for all parties – landlord, agent, jv partners); – municipal/electricity account statement not older than two months from the closing date; – title deed of the building (proof of ownership) *or* a signed authorisation letter from the owner together with the title deed if submitted by an agent; – any other documents listed in the standard lease agreement (legal aid sa’s standard lease will be used unless expressly waived). • Failure to provide the title deed or authorisation letter will result in disqualification at phase 2. • NO deposit is required; the lease must be operational for a minimum of five (5) years. • Submissions must be signed and dated; unsigned or incomplete bids will be rejected in phase 1 (responsiveness).

- Submit sealed proposals in an envelope marked: tender number: 07/2026, closing date: 09 june 2026, time: 11h00, name of company. Deposit in the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001. - All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked and specific to required information. - Tender forms must be handwritten in black ink; mechanical devices (e.g., Typewriters) are not permitted. - Proposals must remain valid for 150 days. - Non-compliance with submission format, numbering, or completeness may result in disqualification. - NO tenders transmitted by telegram, telex, facsimile, email, or similar apparatus will be considered.

Submit sealed tender documents in an envelope marked with: tender number (06/2026), closing date (09 june 2026), time (11h00 AM), and company name. Deposit in the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in black ink (NO mechanical devices). Pages must be checked for completeness. Only firm prices in ZAR accepted. NO electronic submissions (email, fax, etc.). All documents become legal aid SA property. Validity period: 150 days from closing date.