Travel Agency Tour Operator Reservation Service And Related Activities Tenders National | September 2026

Submission method: sealed envelope marked with bid NO. gkm 15-26/27 and the title "travel and accommodation arrangement services", deposited in the tender box at the reception area, 75 hope street, kokstad, 4700, or couriered to the same address, before closing time. The bidder remains responsible for ensuring couriered bids reach the tender box. Late, emailed, faxed, or telegraphic bids will not be considered. Bids must be completed in black ink, corrections initialled, NO correction fluid. Prices must be carried forward to mbd 1; bidders who do not put prices on mbd 1 will be eliminated. Returnable forms (all must be completed and signed): - mbd 1 (invitation to bid): cover page with bidder details and total bid price. - Mbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to the municipality. - Mbd 6.1 (Preference points claim): claims preference points under the PPPFA 80/20 system; if unsigned, the bidder loses preference points but is not disqualified. - Mbd 8 (declaration of bidder's past SCM practices): declares past supply chain management practices. - Mbd 9 (certificate of independent bid determination): certifies the price was set independently, with NO collusion. - Csd report (not older than 3 months) or csd number on mbd 1. - SARS tax pin or csd printout for tax verification. - Proof of iata registration. - Proof that the company and each director do not owe municipal rates or service charges for more than 90 days (see section j for acceptable evidence). - Joint venture agreement signed by all parties, if applicable. - Authority to sign letter or completed certificate for the bidder's legal form (company, partnership, jv, sole proprietor, close corporation). - Tender consent form for processing of personal information. - Declaration that csd information is correct and up to date. Disqualification risks: - missing or unsigned mbd 1, 4, 8, or 9. - Failure to attend the compulsory briefing. - Owing rates, services, or taxes to any municipality for more than 90 days. - Submitting a bid with counter-conditions or amendments to bid conditions. - Late submission for any reason.

• Valid registration as a travel agency, tour operator, or reservation service provider • demonstrated experience in providing travel, accommodation, and related services to public sector entities • compliance with BBBEE requirements and valid tax clearance certificate

Returnable documents (all must be completed, signed and submitted): - sbd 1 (invitation to bid): signed cover page with bidder details. - Sbd 4 (declaration of interest): discloses any state employment or relationships with evaluation/adjudication staff. - Sbd 6.1 (Preference points claim): claims b-bbee points under the 80/20 system. - Pricing schedule (annexure a3): completed excel workbook, paper copy signed, NO formatting changes. - Written confirmation of tax compliance (tax pin), csd verification, and certified ID copy. - Proof of asata membership (if claimed as an advantage). Submission format: pricing schedule must be submitted as a paper copy, signed. Bidders must not alter the spreadsheets or formatting; only green input cells may be completed. Disqualification risks: - non-submission of any mandatory document in gate 0. - Failure to attend the compulsory briefing session. - Bids received after the closing time.

- Submit two (2) copies of file 1 (original and one duplicate) and one original of file 2 (price file). - File 1 must contain all sbd forms, b-bbee certificate, joint venture agreement (if applicable), current and valid iata registration proof, client reference letters (annexure a), letters of good financial standing from 4 accommodation suppliers and 2 car hire suppliers (annexure c), letter confirming experience of key employees (annexure b), and a transitional plan. - File 2 must contain the pricing schedule, including on-site and offsite transaction fee models, and sbd 3.1. - Seal file 2 in an envelope with the bid number and closing date indicated. - Clearly label file dividers as per the specified format (reservations, communication, financial management, technology, account management, value added services, cost management, office management). - Submit a physical document through the tender box at SASSA head office, 501 prodinsa building, cnr steve biko and pretorius streets, arcadia, pretoria. - Also submit an electronic duplicate via the e-tender portal; both must be identical or disqualification may occur. - NO cloud-based links, email submissions, or externally hosted documents will be accepted. - Initial each page of the bid document on the bottom right-hand corner. - Bids must be delivered by the stipulated closing time; late bids will not be considered. - All bids must be submitted on official forms provided (not re-typed). - Offer must remain valid for 90 days from the closing date. - Failure to provide or comply with any required particulars may render the bid invalid.

Submit a proposal by 26 june 2026 at 11:00 sast. Must specialize in travel agency, tour operator, or reservation services. Provide proof of capacity to handle national-scale travel and accommodation needs. Demonstrate compliance with south african regulatory and procurement standards. Include detailed pricing and service-level agreements. Ensure alignment with ipid’s operational and ethical requirements.

• Provide travel agency services for 36 months • must be a registered south african travel agency with BBBEE compliance • submit bid by 1 june 2026

• Service providers must have relevant experience in travel agency, tour operator, reservation service and related activities. • Bidders must submit their bids by 2026/05/26. • NO briefing session is scheduled.

• Travel agency, tour operator, or reservation service experience • valid CIDB registration • BBBEE compliance

• Travel agency, tour operator, or reservation service experience • ability to provide related activities • compliance with south african procurement regulations