Accommodation Tenders Northern Cape | September 2026

Submission method: physical delivery to NDA head office tender box at 26 wellington road, parktown, johannesburg, 2193. Tender box accessible 08h30–17h00 on weekdays. Courier recommended for bidders outside gauteng; NDA accepts NO responsibility for postal services. Closing: 01 october 2026 at 12h00. Late bids returned unopened. Two-envelope system required: - commercial envelope: price quotation (sbd 3.1 With total bid price and detailed excel breakdown) plus all SCM administrative requirements (section 13). - Technical & mandatory envelope: all documents listed in sections 5 and 14. Both sealed envelopes placed inside an outer sealed envelope clearly marked with bid reference CS01/02/26, description, closing date/time, and bidder name/address. Packaging: documents must be thermally/perfect bound. Submit 1 original, 1 copy, and a labelled flash drive. Envelope must state the province (northern cape/kimberley). Queries close 29 september 2026 at 17h00. Non-compulsory briefing: 17 september 2026, 10h00–11h30 via microsoft teams (link provided). Disqualification risks: missing or unsigned returnable forms; late submission; generic confirmation letters; missing total bid price on sbd 3.1; Arithmetic errors; unsigned proposals; pencil submissions.

Returnable documents: all mandatory forms must be completed, signed, and submitted with the bid. The bid must be submitted in a sealed envelope, clearly marked with the tender reference number and closing date, to the designated address before the closing time. Late, unsigned, or incomplete submissions will be disqualified.

Submission method: hard-copy bid documents must be deposited in the bid box at department of roads and public works, 9/11 stokroos street, tebogo leon tume complex, squarehill park, kimberley, 8301. Bids received after 11:00 on 18 september 2026 will be rejected. All bids must be on the official forms provided (not re-typed). Mandatory returnable documents (all marked x in the tender): compulsory briefing session certificate; resolution of board of directors; resolution of directors for consortia/jv (if applicable); special resolution of consortia/jv (if applicable); schedule of proposed subcontractors (if applicable); capacity of the tenderer; ncp standard bidding documents; general conditions of contract; special conditions of contract; price breakdown schedule per terms of reference (compulsory); legal jv agreement (if applicable); central supplier database report or number; valid lease agreement for the lease duration (between owner and proxy covering payments, renovations, accounts, litigation); valid electrical certificate of compliance; valid zoning certificate (if applicable). Service level agreement required only from successful bidder. Each jv/consortium member must submit separate returnables. Failure to submit any mandatory document renders the bid invalid.

Submission method: hard-copy bid documents must be deposited in the bid box at department of roads and public works, 9/11 stokroos street, tebogo leon tume complex, squarehill park, kimberley, 8301. Bids received after 11:00 on 18 september 2026 will not be accepted. All bids must be on the official forms provided (NO re-typing). Mandatory returnable documents for evaluation (each must be completed, signed and submitted with the bid): - compulsory briefing session certificate - resolution of board of directors - resolution of directors to enter into consortia/joint venture (if applicable) - special resolution of consortia/joint ventures (if applicable) - schedule of proposed subcontractors (if applicable) - capacity of the tenderer - ncp standard bidding documents - general conditions of contract (as attached) - special conditions of contract (as attached) - price breakdown schedule as requested in terms of reference (compulsory) - legal joint venture agreement (if applicable) - central supplier database report or number - valid lease agreement for the duration of the lease contract (covering payments, renovations, accounts, litigation) - valid electrical certificate of compliance - valid zoning certificate of the building (if applicable) additional certificates required: certificate of single tender submission, certificate of fronting practices, certificate of permission to conduct due diligence investigation. Service level agreement is required only from the successful bidder. Disqualification risks: any mandatory returnable omitted or unsigned; late submission; bid not on official forms; tax non-compliance; bidder or director in service of the state.

Submission method: physical bid documents must be deposited in the bid box at department of roads and public works, 9/11 stokroos street, tebogo leon tume complex, squarehill park, kimberley, 8301. Bids deposited elsewhere will be treated as late and rejected. Closing: 18 september 2026 at 11:00. Late bids will not be accepted. Format: bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document. Compulsory briefing session: 7 september 2026 at 11:00 at the same venue. Attendance register must be signed and the compulsory briefing session certificate must be signed by the department representative. Returnable documents (all marked x in the yes column must be completed and submitted; failure may invalidate the bid): 1. Compulsory briefing session certificate 2. Resolution of board of directors 3. Resolution of directors to enter into consortia/joint venture (if applicable) 4. Special resolution of consortia or joint ventures (if applicable) 5. Schedule of proposed subcontractors (if applicable) 6. Capacity of the tenderer 7. Ncp standard bidding documents 11. General conditions of contract (as attached) 12. Special conditions of contract (as attached) 14. Price breakdown schedule as requested in terms of reference (compulsory) 15. Legal joint venture agreement (if applicable) 16. Central supplier database report or number 17. Valid lease agreement for the duration of the lease contract (between owner and proxy, covering payments, renovations, accounts, litigation processes) 18. Valid electrical certificate of compliance 19. Valid zoning certificate of the building (if applicable) additional certificates required: site clarification meeting certificate, certificate of single tender submission, certificate of fronting practices, certificate of permission to conduct due diligence investigation. Standard forms to complete and sign: sbd 1 (invitation to bid), sbd 3.1 (Pricing schedule – firm prices), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), sbd 7.1 And sbd 7.2 (Contract forms). Disqualification risks: any returnable form left unsigned or omitted; bid received after closing time; failure to attend compulsory briefing; non-compliance with tax requirements; false declarations on sbd 4 or fronting certificate.

Bids must be deposited in the bid box at the department of roads and public works, tebogo leon tume complex, 9/11 stokroos street, squarehill park, kimberley, 8301, by 11:00 on 17/09/2026. bids deposited anywhere else are treated as late and will not be accepted. All bids must be submitted on the official forms provided, not re-typed. Returnable documents marked as compulsory in the list of returnable documents must be completed and submitted; failure may invalidate the bid. Required returnables include: compulsory briefing session certificate, resolution of board of directors, resolution of directors to enter into consortia or joint venture (if applicable), special resolution of consortia or joint ventures (if applicable), schedule of proposed subcontractors (if applicable), capacity of the tenderer, sbd standard bidding documents, general and special conditions of contract, price breakdown schedule (compulsory), legal joint venture agreement (if applicable), central supplier database report or number, valid agreement for the duration of the lease contract (between owner and proxy), valid electrical certificate of compliance, and valid zoning certificate of the building (if applicable). A service level agreement is required only with the successful bidder. The successful bidder must sign a written contract form (sbd 7).

Submission channel: sealed envelope marked with the tender number, closing date and time, and bidder name, deposited in the locked tender box in the foyer of legal aid house, 29 de beer street, braamfontein, johannesburg. Late bids are not accepted. Format: tender forms must be handwritten in black ink, not typed or mechanically filled. All annexures must be completed in full using the given numbering format; compliance or non-compliance must be indicated per paragraph. Alternative proposals must be bid separately with a complete schedule. Deviations from specifications must be submitted where applicable. Returnable forms (all must be completed, signed and submitted): - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 2 (tax clearance requirements): tax compliance status, with original tax clearance certificate or SARS pin. - Sbd 3.1 (Pricing schedule – firm prices): firm prices only, valid for 150 days. - Sbd 4 (bidder's declaration): discloses any state employment or connections to the procuring institution; false disclosure disqualifies. - Sbd 6.1 (Preference points claim form): claims b-bbee points under the 80/20 system. - Proof of csd registration (active, tax compliant, not restricted). - Proof of authority to sign (e.g. Company resolution). Disqualification risks: any returnable form unsigned or omitted; late submission; failure to adhere to the numbering format; tenders qualified by the bidder's own conditions unless renounced when called upon; failure to provide requested clarification or demonstration within 24 hours.

Submit the following returnable documents: - completed request for proposal (RFP) form, including schedule 1 with full details of the leased premises (physical address, street number, building name, erf number, commencement and expiry dates). - Signed lease agreement by an authorized representative of the landlord (company/close corporation/trust/individual) with full names, registration/id number, and capacity. - Banking details for rental payments: account name, account number, institution, branch name, branch code, type of account, reference number (if applicable), and VAT registration number. - Detailed breakdown of any additional charges (if applicable), submitted separately and supported by documentation. - Three contactable references with names, telephone/cell numbers, email addresses, and company names (if applicable). - Landlord’s contact details: physical address, postal address, telephone number, telefax number, email address, cell number, and alternative contact number. - Offer validity period: 4 months from submission date.

Submit one original and two copies of the tender document in a sealed envelope. The envelope must clearly reflect the tender number and description. Deposit the documents in the tender box at the tender submission office, 2 kotze street, women’s jail, east wing, constitution hill, bramfontein 2017. Do not dismember or re-type the official tender document. Late tenders will not be accepted.

• Provide 1,101.70 M² of office space • provide 27 parking bays • contract duration of 5 years • submit bid by 21 may 2026 • attend briefing via teams meeting