Valuation services for portions 11 and 14 of farm strekfontein 305 kr, mokgopong local municipality (koka matlou community land claim)

Closing date: 23 October 2026 at 23:00

No briefing or site visit is stated in the document.

Technical enquiries:

• Contact: Mokgadi Miyen
• Email: [email protected]
• Telephone: 082 465 7921

Bid-related enquiries:

• Contact: Tshegofatso Motiang
• Email: [email protected]
• Telephone: 015 495 1853

Submission address (email): [email protected]

Department address (Provincial Share Service Centre: Limpopo):

Private Bag 9552

Polokwane, 0700

70 Hans Van Rensburg

Telephone: 015 495 1853

Submission method: email

Submission email: [email protected]

Closing time: 23:00 on 23 October 2026

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department. False declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system for specific goals.
• SBD 7.2 (Contract Form – Rendering of Services): to be signed by the successful bidder; commits to rendering the services at the quoted price.
• Authority to sign / company resolution: proof of authority for the signatory.
• Pricing schedule(s) and filled-in task directive/proposal.
• Proof of tax compliance status (TCS PIN or CSD number).
• B-BBEE verification certificate or sworn affidavit (for EMEs & QSEs) to claim preference points.

Disqualification risks:

• Bids received after the closing time will not be accepted.
• Failure to submit any required form or document may render the bid invalid.
• If submitting physically, the bid must be in a sealed envelope with the bidder's name, address, bid number and closing date; failure to comply disqualifies the bid.
• Bids must be submitted on the official forms provided, not re-typed.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price under consideration and Pmin is the price of the lowest acceptable tender.

Specific goals points (maximum 20):

• HDI (historically disadvantaged individuals): 10 points, based on percentage ownership equity.
• Female ownership: 5 points, based on percentage ownership equity.
• Disability ownership: 2 points, based on percentage ownership equity.
• Youth ownership (not older than 35 on closing date): 3 points, based on percentage ownership equity.

Conditions for specific goals points:

• Proof required for each claim: ID copy and company registration for HDI/female/youth; certified doctor's letter for disability.
• Failure to submit proof or complete the claim table results in no points for specific goals.
• Sub-contracting more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership disqualifies HDI points.
• The department will verify claims against the Central Supplier Database and submitted documents.

The department requires valuation services for two portions of the farm Strekfontein 305 KR in Mokgopong Local Municipality, Limpopo, for the Koka Matlou Community Land Claim:

• Portion 11: measuring 202.8639 hectares
• Portion 14: measuring 202.0479 hectares

The service provider must provide professional valuation services for these properties.

The services must conform to the standards mentioned in the bidding documents and specifications. The supplier must permit inspection of records and premises by the purchaser or its representatives. Any non-conforming services may be rejected and must be corrected at the supplier's cost.

The pricing schedule must be completed and submitted with the bid. The quoted price must cover all services specified and all obligations. Sole agents or sole suppliers must disclose their market price after discount or net profit percentage before tax. Payment will be made within 30 days after receipt of invoice.

Pricing format: The bid must include a pricing schedule; the quoted price must cover all services specified and all obligations.

Sole agents or sole suppliers must indicate their market price after discount to other clients, or if not possible, their percentage net profit before tax, to allow the department to assess whether the price is fair and reasonable.

Payment terms: The purchaser undertakes to pay within 30 days after receipt of an invoice.

Performance security: The successful bidder must furnish a performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract (SCC). The security may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Bid validity: The quotation must be valid for 60 days from the closing date.

Tax compliance:

• Bidders must be tax compliant and submit a SARS Tax Compliance Status (TCS) PIN, or a CSD number if registered on the Central Supplier Database.
• For consortia, joint ventures or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

B-bbee:

• A B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to qualify for preference points.
• The 80/20 preference point system applies.

CSD registration: Required (or a SARS TCS PIN).

Other:

• Proof of authority to sign (e.g., company resolution) must be submitted.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

A B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. The 80/20 preference point system applies. Specific goals points: HDI 10, female 5, disability 2, youth 3. Points are claimed based on percentage ownership equity. Sub-contracting more than 25% to non-qualifying enterprises disqualifies HDI points.

The contract will be governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). The successful bidder must sign SBD 7.2 (Contract Form – Rendering of Services).

Key GCC provisions:

• Performance security: must be furnished within 30 days of contract award, amount as per SCC.
• Payment: within 30 days after receipt of invoice.
• Prices: must not vary from quoted prices unless authorised in SCC.
• Contract amendments: only by written amendment signed by both parties.
• Assignment: not allowed without prior written consent.
• Subcontracts: must be notified in writing.
• Delays: penalties may be imposed for delays unless extension agreed.
• Termination for default: the purchaser may terminate if the supplier fails to perform.
• Force majeure: relief from liability for events beyond control.
• Disputes: settlement procedures apply.
• Limitation of liability: as per GCC.
• Governing law: South African law.
• Taxes and duties: as applicable.
• The SCC prevails over the GCC in case of conflict.

Bidders must comply with tax obligations and submit a SARS TCS PIN or CSD number. Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered. Proof of authority to sign (e.g., company resolution) must be submitted. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

The 80/20 preference point system applies. Price is scored out of 80 points using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals are scored out of 20 points based on ownership equity percentages for HDI, female, disability and youth.