Security guarding services – department of agriculture region 3 (western cape, kwazulu-natal, eastern cape) – 36 months

Closing date and time: 18 September 2026 at 11:00. Compulsory briefing session: 2 September 2026 at 11:00 at the Plant Quarantine and Plant Diagnostic Services, Department of Agriculture, Forestry & Fisheries, Community Hall, R310 Road, Stellenbosch, 7600. Attendance is mandatory.

Bid-related enquiries: Mr B Coetzer, (012) 312 8375, [email protected]. Directorate: Demand and Acquisition Management Services: Mr Freddy Maseli, (012) 312 8382. Submission address: Department of Agriculture, 20 Steve Biko Road, Arcadia, Pretoria, 0001.

Bids must be deposited in the bid box at the Department of Agriculture, 20 Steve Biko Road, Arcadia, Pretoria, 0001, before 11:00 on 18 September 2026. The sealed envelope must show the bidder's name and address, bid number (5/2/2/1(006)2026/2027), and closing date. Use only the official forms provided; do not re-type. Returnable forms: SBD1 (bidder details and CSD number), SBD4 (declaration of interest), SBD5 (NIP declaration), SBD6.1 (preference points claim), and the pricing schedule. Also include proof of authority (e.g., company resolution) for the signatory. Late bids will not be accepted. Failure to complete any required form may disqualify the bid.

The 90/10 preference point system applies. Price is scored out of 90 points using the formula Ps = 90(1-((Pt-Pmin)/Pmin)). Up to 10 points are awarded for specific goals: historically disadvantaged individuals (4 points), female ownership (2 points), disability (1 point), youth (1 point), and locality (2 points). Supporting documentation (e.g., ID, company registration, doctor's letter) is required. For consortia, points are allocated based on each member's share of contract value. A bidder subcontracting more than 25% of contract value to an enterprise that does not qualify for the same or higher equity points will not receive HDI points.

The department requires security guarding services for Region 3, covering the Western Cape, KwaZulu-Natal, and Eastern Cape provinces. The contract period is 36 months. No further technical specifications (e.g., number of guards, sites, or service levels) are provided in the tender document.

The SBD pricing schedule must be completed in detail and submitted with the bid. Terms of reference are attached and should be used to price the services.

Complete the attached SBD pricing schedule. A performance security may be required within 30 days of contract award; the amount will be specified in the Special Conditions of Contract (not provided in this document). Payment will be made within 30 days of a valid invoice. No minimum turnover or financial capacity threshold is stated.

CSD registration: bidders must be registered on the National Treasury Central Supplier Database and provide the CSD number on SBD1. Tax compliance: submit a SARS Tax Compliance Status PIN or a printed TCS certificate. For consortia/joint ventures/subcontractors, each party must provide separate proof. Disqualification: bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Returnable forms: SBD4 (declaration of interest – disclose any state employment or connections), SBD5 (NIP declaration – mandatory regardless of contract value), SBD6.1 (preference points claim). Also submit proof of authority (e.g., company resolution) for the signatory.

The General Conditions of Contract (GCC, July 2010) apply. The contract duration is 36 months. A performance security must be furnished within 30 days of contract award (amount to be specified in Special Conditions of Contract). Penalties for late delivery are calculated at the prime interest rate per day of delay. The contract may be terminated for default, and the supplier may be restricted from doing business with the public sector for up to 10 years. Disputes are resolved through mutual consultation, then mediation, and finally a South African court.

The 90/10 preference point system applies. Price is scored out of 90 points using the formula Ps = 90(1-((Pt-Pmin)/Pmin)). Up to 10 points are awarded for specific goals: HDI (4 points), female (2 points), disability (1 point), youth (1 point), locality (2 points). Supporting documentation required. For consortia, points are allocated based on each member's share of contract value. Subcontracting more than 25% of contract value to an enterprise that does not qualify for the same or higher equity points forfeits HDI points.