Construction of water reticulation in vukuzakhe, ward 3 — dr pixley ka isaka seme local municipality

Administrative enquiries:

• Contact: Ms Melody Ralinotsi
• Role: Supply Chain Management Unit
• Email: [email protected]
• Telephone: 017 734 6100

Technical enquiries:

• Contact: Mr Cedrick Mohoto
• Role: Technical & Engineering Services Department
• Email: [email protected]
• Telephone: 017 734 6100

Employer's agent:

• Name: TMS Consulting Engineers and Project Management
• Address: P.O. Box 603, Mbombela, 1200
• Email: [email protected]
• Telephone: 013 752 8478

Submission address:

Dr. Pixley Ka Isaka Seme Local Municipality Offices (Entrance Foyer)

Cnr Adelaide Tambo Street and Dr Nelson Mandela Drive

Volksrust, 2470

Employer's address:

Dr. Pixley Ka Isaka Seme Local Municipality

Private Bag X9011, Volksrust, 2470

Email: [email protected]

Telephone: 017 734 6100

Fax: 086 630 2209

Submission method: sealed envelope placed in the tender box at Dr. Pixley Ka Isaka Seme Local Municipality offices, c/o Adelaide Tambo Street & Dr Nelson Mandela Drive, Volksrust, 2470. Envelope must be clearly marked with the tender number, description, and closing date/time. Tenders per email or fax will not be accepted. Late tenders will not be accepted. Tenders will be opened in public at the same location at closing time.

Returnable documents (complete and sign all):

• MBD 1 (Invitation to Bid): bidder details, total bid price, VAT, CSD number, tax PIN, and declarations.
• MBD 2 (Tax Clearance Certificate): original valid tax clearance certificate must be submitted; certified copies not acceptable.
• MBD 4 (Declaration of Interest): disclose any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): B-BBEE status level verification certificate required to claim preference points.
• MBD 7.2 (Contract Form): to be signed by successful bidder.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) and SBD 9 (Certificate of Independent Bid Determination) if included.
• Certificate of Authority for Joint Ventures (if applicable).
• Compulsory Enterprise Questionnaire.
• Record of Addenda to Bid Documents.
• Proposed Amendments and Qualifications.
• Schedule of Subcontractors.
• Schedule of Plant and Equipment.
• Schedule of the Bidder's Experience.
• Municipal statement on Bidder's rates and taxes.
• Company profile and company registration certificate.
• Certified ID copies of shareholders/members/trustees.
• Valid tax clearance certificate.
• Proposed construction/works programme.
• Letter confirming signatory authority.
• CIDB registration certificate (3CE or higher).
• Original B-BBEE certificate.
• Proof of purchase of bid document (copy of receipt).
• Preferencing Schedule (direct preferences).
• Offer portion of C1.1 Offer and Acceptance.
• C1.2 Contract Data (Part 2).
• C2.2 Bill of Quantities.

Disqualification risks:

• Late, incomplete, or unsigned tender documents.
• Submission by email or fax.
• Failure to submit original tax clearance certificate.
• Failure to achieve minimum functionality score of 70%.
• Bids from persons in the service of the state.

Evaluation method: Method 4 (financial offer, quality, and preferences).

Stage 1 – Functionality (minimum 70% required, otherwise disqualification):

• Experience of the bidder: 35 points (7 points per successfully completed similar project, up to 5 projects).
• Key personnel qualifications and experience: 35 points.
• Site Agent/Site Manager: Minimum National Diploma (NQF level 6) in Civil Engineering or Construction Management with 3+ years relevant experience – 15 points; 1–2 years – 10 points.
• Site Foreman: Minimum NQF level 4 (Matric/Grade 12) with Trade Test Certificate in Electrical/Mechanical Engineering and 2+ years experience – 10 points; 1–2 years – 5 points.
• Health and Safety Officer/Manager: Registered with SACPCMP with 2+ years experience – 10 points; 1–2 years – 5 points.
• Project Execution Plan (PEP): 30 points, covering methodology statement, availability of plant and equipment, health and safety statement/policy, quality management plan, and construction programme with realistic time frames.

Stage 2 – Financial offer and preferences:

• Price scored according to PPPFA 80/20 or 90/10 system (preference points claimed via MBD 6.1).
• B-BBEE status level determines preference points.

Minimum qualifying score: 70% for functionality. Bids failing this are not evaluated further.

References may be contacted. Nominated key personnel must not be replaced without equivalent qualifications and municipal approval.

Scope: Construction of water reticulation in Vukuzakhe Ward 3.

Key requirements:

• Contractor must have CIDB grading 3CE or higher.
• Must have management and supervisory staff with labour-intensive competencies as per Scope of Work.
• Must provide a Project Execution Plan (PEP) tailored to the project.
• Must submit a proposed construction/works programme.
• Must provide schedule of plant and equipment.
• Must provide schedule of subcontractors (if any).
• Must provide schedule of bidder's experience with similar projects (water pipeline construction/installation).
• Must provide proposed team structure identifying Site Agent, Site Foreman, and Safety Officer.
• Must comply with standard specifications, description of works, engineering, procurement, construction standardised specification, health and safety specifications, and environmental specifications as per the tender documents.
• Site information provided in Part C4 (general, site location, site pictures).
• Drawings for tender provided in Annexure E.

Pricing format: Bill of Quantities (C2.2) with summary (C2.2) and pricing instructions (C2.1).

Bid security: Form of Guarantee (C1.3) required – details not specified in the extracted text.

Payment terms: Not specified in the extracted text.

Retention: Not specified in the extracted text.

Tender levy: Non-refundable tender levy of R649.20 payable when collecting tender documents from the Finance Department (Volksrust Offices). Only bank-guaranteed cheques or cash accepted. Documents may also be downloaded free from www.etenders.gov.za.

Prices must be fixed for the duration of the contract, include all duties and taxes except VAT, and be stated in Rand. VAT shown separately.

Financial details, statements and bank reference required (Annexure C).

CIDB grading: 3CE or higher (mandatory).

CSD registration: Central Supplier Database number required.

Tax compliance: Valid original tax clearance certificate (MBD 2) required; certified copies not acceptable. Tax PIN required.

B-BBEE: Original B-BBEE certificate required to claim preference points (MBD 6.1). No specific minimum level stated in the extracted text.

State service: Bids from persons in the service of the state will not be considered.

Joint ventures: Certificate of Authority for Joint Ventures required if applicable; each party must submit separate tax clearance certificate.

Company registration: Company registration certificate and certified ID copies of shareholders/members/trustees required.

Signatory authority: Letter confirming signatory authority required.

Rates and taxes: Municipal statement on bidder's rates and taxes required.

Local content: Not specified in the extracted text.