Historical valuation of portion 1 and parts of the remaining extent of farm entabeni 251 mt, limpopo

Closing date: 26 October 2026

Closing time: 00:00

Briefing session: none will be held.

No briefing session will be held.

Technical enquiries

• Contact: Ms Gloria Ratshitanga
• Telephone: 082 826 0106
• Email: [email protected]

Bid-related enquiries

• Contact: Mr SE Sebake
• Telephone: 015 495 1851
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Submission method: email

Submission email: [email protected]

Closing time: 00:00 on 26 October 2026

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule): priced offer for the professional services.
• SBD 4 (Declaration of Interest): discloses any state employment or relationship with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims the 80/20 preference points for specific goals.
• Credit Instruction forms.
• Authority to Sign the Standard Bidding Documents and proof of authority to sign (e.g. company resolution).
• General Conditions of Contract and the terms of reference.

Packaging:

• Bid must be submitted in a sealed envelope marked with the bidder's name and address, the bid number and the closing date.
• Failure to mark the envelope correctly will disqualify the proposal.

Disqualification risks:

• Bids received after the closing time and date will not be accepted.
• Bids not submitted on the official forms, or re-typed, may be rejected.
• Any returnable form left unsigned or omitted may render the bid invalid.

Returnable documents:

• General Conditions of Contract.
• Authority to Sign the Standard Bidding Documents on behalf of an entity.
• Authority of Signatory.
• SBD 1 (Invitation to Bid).
• SBD 3.3 (Pricing Schedule).
• SBD 4 (Declaration of Interest).
• SBD 6.1 (Preference Points Claim).
• Credit Instruction forms.
• Terms of reference.

Preference point system: 80/20 (Rand value up to R50 000 000, all taxes included).

Points allocation:

• Price: 80 points.
• Specific goals: 20 points.

Specific goals points:

• HDI: 10 points.
• Female: 5 points.
• Disability: 2 points.
• Youth: 3 points.

Price formula (80/20): Ps = 80(1 - (Pt - Pmin) / Pmin), where Ps is points scored, Pt is the price under consideration and Pmin is the lowest acceptable tender.

Specific goals calculation:

• HDI: percentage ownership equity x 10 ÷ 100.
• Female: percentage ownership equity x 5 ÷ 100.
• Disability: percentage ownership equity x 2 ÷ 100.
• Youth: percentage ownership equity x 3 ÷ 100.

Proof required for specific goals:

• HDI: copy of identity document and company registration document.
• Female: copy of identity document and company registration document.
• Disability: certified copy or original doctor's letter confirming the disability.
• Youth (not older than 35 on the closing date): copy of identity document and company registration document.

Notes:

• Failure to submit proof or to complete the SBD 6.1 table in full means no points for specific goals.
• Calculation errors in the points claim mean no points for specific goals.
• The incorrect SBD 6.1 form (not the one issued by the department) means no points for specific goals.
• A bidder intending to subcontract more than 25% of the contract value to an enterprise that does not qualify for the same or more equity ownership points will not be awarded HDI points.
• A bidder awarded the contract on HDI preference may not subcontract more than 25% of the contract value to a non-HDI or lower-scoring enterprise.
• The department may require substantiation of any preference claim before or after adjudication.

Appointment of a service provider to assist with the historical valuation of:

• Portion 1 of the Farm Entabeni 251 MT, measuring 395,1094 hectares.
• Parts of the remaining extent of the Farm Entabeni 251 MT, measuring 105,9831 hectares.

Scope: historical valuation of the identified land portions in Limpopo.

Pricing format: SBD 3.3 pricing schedule, submitted with the bid.

Sole agent or sole supplier:

• Must indicate the market price after discount given to other clients, or, if that is not possible, the percentage net profit before tax, so that the quoted price can be assessed as fair and reasonable.

Payment terms: payment within 30 days after receipt of an invoice (per the contract form).

Registration and tax:

• Bidders must be registered on the Central Supplier Database (CSD).
• A SARS Tax Compliance Status PIN must be submitted, or a CSD number where no TCS PIN is available.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.
• Tax matters must be in order before award; a tax clearance certificate issued by SARS is required prior to award.

State employment:

• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

B-bbee:

• B-BBEE status level of contribution is recorded on the contract form; preference points are claimed on SBD 6.1 under the 80/20 system.

Required forms (one line each):

• SBD 1: signed invitation to bid.
• SBD 3.3: pricing schedule.
• SBD 4: declaration of interest.
• SBD 6.1: preference points claim.
• SBD 7.2: contract form for rendering of services, signed by the successful bidder.
• Credit Instruction forms.
• Authority to Sign the Standard Bidding Documents and proof of authority (e.g. company resolution).

Governing terms: General Conditions of Contract (GCC) apply, supplemented by any Special Conditions of Contract; where they conflict, the Special Conditions prevail.

Key obligations:

• Performance security: to be furnished within 30 days of contract award, in the amount stated in the Special Conditions; may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• Delivery and performance: must be in accordance with the contract schedule; delays must be reported in writing.
• Penalties: a sum calculated on the delivered price of delayed goods or unperformed services using the current prime interest rate for each day of delay.
• Payment: within 30 days after submission of an invoice or claim; in Rand unless otherwise stipulated.
• Prices: fixed as quoted, subject only to adjustments authorised in the Special Conditions or a bid validity extension.
• Contract amendments: only by written amendment signed by both parties.
• Assignment and subcontracting: not permitted without the purchaser's prior written consent; subcontracts must be notified in writing.
• Termination: for default (failure to deliver or perform, or corrupt or fraudulent practices), insolvency, or force majeure.
• Restriction: a supplier may be prohibited from doing business with the public sector for up to 10 years; the supplier has 14 days to object to an intended restriction.
• Disputes: amicable resolution first, then mediation, then a South African court.
• Liability: limited to the total contract price, excluding indirect or consequential loss.
• Governing law: South African law; contract and correspondence in English.
• Taxes: local suppliers are responsible for all taxes and duties until delivery; no contract will be concluded with a bidder whose tax matters are not in order.

Tax compliance:

• Bidders must be compliant with their tax obligations.
• A SARS Tax Compliance Status PIN must be submitted so the department can verify the taxpayer's profile and tax status.
• Where no TCS PIN is available but the bidder is registered on the Central Supplier Database, a CSD number must be provided.

Preference point system: 80/20.

Points awarded for: price and specific goals.

Specific goals points:

• HDI: 10 points.
• Female: 5 points.
• Disability: 2 points.
• Youth: 3 points.